Holeta Polytechnic College Tender

Expressions of interest : Contract Administration Officer Objective of the Assignment The overall objectives of the assignment are to: Assist the Project Implementation Unit (PIU) of EASTRIP at HPC in planning, implementation and monitoring of contracts regarding timeliness, compliance and adherence to contract conditions and regulations for Goods, Works and Services Contracts; Facilitate the coordination with Supervision Consultant (Engineer), Contractors, Suppliers and other actors defined in contract agreements, on timely manner; and Ensure the quality, cost and timely implementation of contracts in course of execution of various civil works, Goods and Services contracts for effective, efficient and economic completion. Scope of the work/assignment The Contract Administration Officer will be responsible for day-to-day contract management activities and will work closely with PIU and HPC management. Specific responsibilities include: Review designs and BOQs, BDs prepared by consultants and provide comments, as necessary. Prepare complete and well-defined contract agreements in consultation with the project team for all types of procurement category. Prepare contract implementation plans, monitor implementation thereof, review deliverables, and manage contract changes. Agree on construction schedules with Site Managers in all TVET contracts and monitor progress. Communicate schedules and subsequent changes to all affected parties. Intervene and agree action plans to recover delays where possible. Ensure timely request for and delivery of all information that is on the schedule critical path. Compile such reports as are required to demonstrate progress against schedules and budget. Receive requests, obtains estimates, update records, initiates paperwork and follow up on request for approval of work not previously covered in the contract; processes and obtain approval of contract changes. Identify variations to contract that will impact on the schedule and ensure schedule is revised to accommodate them. Interpret contract provisions to help resolve claims and questions submitted by contractors. Monitor compliance to contract requirements ensuring all conditions are satisfied before approval of the final invoice. Initiate and/or conduct meetings with contractors concerning contractual problems as requested by the Project Coordinator. Establish and update records of all correspondence related to contract activity. Compile and prepare bid documents and bidders list, including inquiry preparations, request for bids and recommendations for award of contract as per the World Bank Procurement Regulations. Represent/ support EASTRIP Project during statutory and internal audits including audits and reviews by financiers, and procurement reviews. Provide specialist technical advice on abnormal aspects of the works which are not normally required/provided during the construction of similar facilities. For services additional t WORLD BANK (WB),