Government Service Insurance System Tender

Description Technical Specifications 1. Project Title Supply, Fabrication And Installation Of Digital Business Center For Three Modules With Backdrop For The Gsis General Santos Branch Office. 2. Total Budget The Total Budget For The Project Amounts To P598,754.00. Said Budget Is Included In The Corporate Budget For Cy 2024. 3. Brief Discussion Why The Goods And Services To Be Procured Are Necessary Gsis Digital Business Center Is A Modern Facility And Digital Platform Designed To Provide An Excellent Customer Experience Within Their Area. 4. Scope Of The Project The Project Includes The Supply, Fabrication And Installation Of Gsis Digital Business Center For Three Modules With Backdrop With Supply And Installation Of Lighted Logo In Accordance With The Plans/drawings And Technical Specification. 5. Detailed Specifications Of The Items, Materials, Equipment/hardware/software, Accessories And/or Services To Be Procured: 5.1. All Material To Be Used Shall Be Free From Defect. All Lumber And Plywood Shall Be Free From Any Form Of Decay Or Insect Infestation. 5.2. No Piece Containing Cup, Warp Or Twist Shall Be Used. 5.3. Set Carpentry Work To Required Levels And Lines, With Members Plumb And True To The Line And Cut And Fitted. 5.4. Materials To Be Used, Fabrication And Installation Shall Have Prior Approval From The Authorized Representative Of Gsis. All Materials And Equipment Installed Without Prior Approval Of Gsis Shall Bear The Risk Of Rejection And Required Immediate Rectification Of The Works Using The Gsis Approved Materials. 5.5. Duco Finish Is Achieved Using High-quality Lacquer Paints And Sanding Techniques To Produce A Smooth, Glossy Surface. Below Is A General Step-by-step Procedure For Achieving A Duco Finish: 5.5.1. Surface Preparation Clean The Surface: Start By Thoroughly Cleaning The Surface To Remove Any Dirt, Dust, Grease, Or Old Paint. Degreaser Or Thinner For This Step Can Be Used. Sanding: Sand The Surface Using 120-grit Sandpaper To Smooth Out Any Rough Areas. If There Are Holes Or Dents, Apply Putty Or Filler, Allow It To Dry, And Sand Again Until The Surface Is Even. Final Sanding: Use 220-grit Sandpaper To Achieve A Smoother Surface Before Applying The Primer. 5.5.2. Apply Primer Mix The Primer: If Using A Spray Gun, Mix The Lacquer Primer With A Lacquer Thinner According To The Recommended Ratio. If Using An Aerosol Spray, Shake The Can Well Before Use. Spray The Primer: Apply The Primer In Thin, Even Coats To The Surface. Maintain A Consistent Distance Of Around 6-8 Inches From The Surface. Dry And Sand: Let The Primer Dry For About 30 Minutes To 1 Hour, Depending On Environmental Conditions. Once Dry, Sand The Surface With 600-grit Sandpaper To Smooth Out Any Imperfections. Wipe The Surface: Use A Clean, Dry Tack Cloth To Remove Any Dust After Sanding. 5.5.3. Apply Lacquer Paint Mix The Paint: If Using A Spray Gun, Mix The Lacquer Paint With Lacquer Thinner According To The Recommended Ratio. For An Aerosol Spray Can, Shake It For At Least 2-3 Minutes. First Coat: Spray The Lacquer Paint In Light, Even Coats, Maintaining The Same Distance As With The Primer. Keep The Nozzle Moving To Avoid Over-spraying Any One Area. Dry And Sand: Let The Paint Dry For About 15-30 Minutes Between Coats. After Each Coat, Sand Lightly With 400-grit Sandpaper. Apply Additional Coats: Repeat The Process, Applying 2-3 Coats Of Lacquer Paint Until The Desired Depth Of Color And Smoothness Is Achieved. After The Final Coat, Allow The Paint To Cure For At Least 24 Hours. 5.5.4. Wet Sanding Wet Sanding: Once The Lacquer Paint Has Cured, Use 600-grit Wet Sandpaper And Water To Sand The Surface. Wet Sanding Helps Smooth Out Any Remaining Uneven Areas And Creates A Finer Surface. Final Sanding: For A High-gloss Finish, You Can Use 1000-grit Or Finer Sandpaper For The Last Round Of Wet Sanding. 5.5.5. Polishing Polishing Compound: After Wet Sanding, Apply A Polishing Compound With A Soft Cloth. Use Circular Motions To Buff The Surface, Gradually Increasing The Shine. Wipe Clean: After Polishing, Wipe Down The Surface With A Clean Cloth To Remove Any Residue, Revealing The Glossy, Smooth Duco Finish. 5.5.6. Clear Coat Clear Lacquer Coat: For Added Protection And More Gloss, Apply A Clear Lacquer Topcoat. Apply It In The Same Manner As The Paint, Followed By Sanding And Polishing To Enhance The Finish. 5.6. A Sample Of Duco Finish Must Be Submitted For Approval Prior Painting Works. The Color Code For The Digital Business Center Are: • Module Color: Gsis Blue Pantone 279 C Cmyk: Rgb: # 047bc1 : C85, M45, Y0, K0 : R4, G123, B193 • Module Color: Gsis Green Pantone 362 C Cmyk Rgb # 14a44a : C82, M7, Y100, K1 : R20, G164, B74 • Backdrop Color: Rgb #efebe2 : R239, G235, B226 5.7. The Material To Be Used And Involved In This Specification Shall Be Of Good Quality, Free From Defects That Will Not Impair The Strength And Appearance Of The Fabrication. Scope Of Work Specification Mobilization & Demobilization • Mobilization • Temporary Facilities • Demobilization Safety And Health Programs • Safety Shoes • Safety Goggles • Hard Hat • First Aid Kit • Others As Per Identified In The Construction & Safety Health Program Of Dole Carpentry Works (module) • Plywood Marine (0.0125m X 1.2m X 2.44m) • Plywood Marine (0.019m X 1.4m X 2.44m) • Kiln Dried Wood (2" X 2" X 12') • Kiln Dried Wood (2" X 4" X 12') • Wood Glue • Marine Epoxy A&b (pioneer) • Black Screw No. 2 1/2 • Black Screw No. 1 1/2 • Finishing Nails No. 1" • Finishing Nails No. 2" • Finishing Nails No. 1 1/2" • Acrylic Sheet Opaque White 4' X 8' X 3mm • Rugby 300ml • Led Strip Light Rgbw 5m • Two-gang Switch • Duplex Convenience Outlet • Basic Series Led Integrated Downlight, 9w, Tc • Electric Wires Thwn/thhn 3.5mm2 • Electrical Tape 3/4" X 20yds • Dynabolt 3/8" • Tv Wall Mount Bracket • Junction Box • Utility Box • Universal Convenience Outlet Extension • Other Consumables Needed Painting Works (module) • Boysen Epoxy Primer White • Polyester Body Filler • Lacquer Primer Surface White • Lacquer Thinner • Sanding Sealer • Flat Latex White • Patching Compound • Urethan Thinner (anzhal) • Urethane White Topccoat Catalyst • Urethane Blue Topccoat Catalyst (mixed) • Urethane Green Topccoat Catalyst (mixed) • Urethane Clear Topccoat Catalyst • Urethane Flo • Sanding Paper No. 60 • Sanding Paper No. 120 • Sanding Paper No. 220 • Sanding Paper No. 600 • Sanding Paper No. 1000 • Other Consumables Needed Carpentry Works (backdrop) • Kiln Dried Wood (2" X 4" X 10') • Plywood Marine (0.0125m X 1.2m X 2.44m) • Polyester Body Filler With Hardener • Black Screw No. 2 1/2 Pointed • Black Screw No. 1 1/2 Pointed • Electric Wires Thwn/thhn 3.5mm2 • 20mm Ø Pvc Conduit • Junction Box • Other Consumables Needed Painting Works (backdrop) • Sanding Paper No. 120 • Sanding Paper No. 360 • Sanding Paper No. 1000 • Epoxy Primer • Epoxy Reducer • Lacquer Primer Surface • Lacquer Putty • Lacquer Paint (beige) • Clear Topccoat Catalyst • Lacquer Thinner (high Gloss) • Other Consumables Needed Fabrication And Installation Of Gsis 360 Logo • Single Face Acrylic Build-up With Led Lights (gsis, 360 & Swoosh), Indoor Power Supply, With Stand, On Top Of The Module/booth For One Module • Dimensions Of Logo: 70cm In Diameter (27.56 Inches) • Materials: • Backing Sign Face: Machine Cut 4.5mm White Acrylic Diffuser Sheet (70cm In Diameter (27.56 Inches) • Letters/gsis Sign Face: Machine Cut 3mm White Acrylic Diffuser Sheet • Letters Build Up: 5cm (1.97 Inches) Of Machine Cut 2mm White Acrylic Diffuser Sheet • Back Cover: 3mm Aluminum Composite Panel (for Fabrication Of Logo For 1 Module) • Back Cover: 6mm Clear Acrylic Sheet (for Fabrication Of Logo For 2 And 3 Modules) • Build Up Siding: 5.90 Inches (15cm) Build Up 1mm Gi Sheet With Clear Sealant As Build Up Protection From Rain And Dust For Free • Cutting: Acrylic Letters Cut By Laser Cutting Machine • Lighting: Led Modules, Accessories And Power Supply • Painting: Spray Painted With Urethane Automotive Gloss/matte Finish • Mounting: 10mm Clear Acrylic For The Base Screw On Top Of The Booth (for Fabrication Of Logo For 1 Module) • Mounting: Screw Or Bolts And Nuts (for Fabrication Of Logo For 2 And 3 Modules) 5.8. The Fabrication And Installation Of The Gsis 360 Logo Must Refer To The Drawings Below: 6. Drawings/plans And Other Necessary Information Fabrication Drawings - Refer To The Attached Plans (4 Pages) 7. Manpower Requirements The Supplier Shall Provide Experienced And Qualified Manpower, Tools And Equipment Which Are Capable Of Producing The Quality And Quantity Of Work And Materials Required To Complete The Project As Specified In The Approved Scope Of Work And Specifications, Within Time As Specified In The Approved Contract. Contactor’s Key Personnel: Foreman – Construction Foreman With At Least Three (3) Years Of Experience In Similar Projects. He/she Shall Always Be Present During Construction Working Hours. If The General Foreman Is Absent, The Alternate Foreman Shall Take Over, But Not For More Than One Week. If The General Foreman Is Absent For Longer, A New Foreman Should Be Assigned And Deployed. Contact Details Of The Foreman Must Be Given To The Gsis Upon Commencement Of The Project. 8. Support Service Requirements The Supplier Must Accomplish The Gsis Supplier Registration Information Sheet (sris) And Submit The Documentary Requirements For Vendor Registration. It Is Essential That The Supplier Maintains Adequate Parts And Accessories For Any Repairs That The Module May Require. 9. Warranty And After-sales Service Requirements The Supplier Shall Also Provide A Warranty Of One (1) Year For The Project Which Shall Include The Following: I. Hidden Defects Ii. Workmanship Iii. Quality Of Materials Iv. Installation And Misalignment Of Letterings Of The Gsis 360 Logo V. Discoloration, Cracking Or Peeling Of Paint Vi. Overall Workmanship All Materials To Be Supplied And Applied Shall Be Brand New, Free From Defects And Must Conform To The Technical Specifications. The One (1) Year Warranty Period Shall Commence Upon Acceptance Of The Project By The Gsis, And The Supplier Shall Repair, At Its Own Expense, Any Damage Or Destruction Of The Works That May Occur During The Said Warranty Period Except Those Occasioned By Force Majeure. 10. Clear Statement Of The Required Standards Of Workmanship, Materials And Performance Of The Goods And Services To Be Procured A. The Supplier Shall Execute All Works In A Neat And Workmanlike Manner And Shall Do All Necessary Works Whether Or Not It Is Clearly Specified In These Specifications. B. Storage And Work Area Shall Be Left Neat Before And After Work With Necessary Signage, Barricades And Coverings. C. All Materials Shall Be New And Shall Conform To The Technical Specifications. All Materials Shall Be The Standard Product Of Reputable Manufacturer And Shall Bear The Name Of The Manufacturer. D. The General Conditions, Scope Of Work, Terms Of Reference, Drawings And Contract That Are Not In Conflict Shall Be A Part Of And Are Included In This Section. E. The Supplier Shall Guarantee The Gsis That He Is Capable To Complete The Work As Specified In The Approve Plans, Scope Of Work And Specifications, Bill Of Materials And Contract For The Supply, Fabrication And Installation Of Digital Business Center For Three Modules With Backdrop For The Gsis General Santos Branch Office. F. The Supplier Shall Be Properly And Fully Qualified To Perform The Class Of Work Provided Herein, And That He Is Properly Licensed, Equipped, Organized And Financed To Perform Such Work. The Supplier Shall Perform All Work In Accordance With All Conditions Stipulated In The Contract. G. The Supplier Shall Undertake All The Contingencies And Other Necessary Works To Complete The Project As It Is Intended By The Gsis Authorized Representative. Bid Tendered Shall Be Deemed Complete In All Aspects Of The Work. H. Drawings And Specifications: The Contract Documents, Agency Bill Of Quantity, Instructions, Drawings, Scope Of Work And Specifications Shall Be Considered As One, Such That Whatever Is Called For By Any Of The Documents Shall Be Binding As If Called For By All. In Case Of Discrepancy Between The Drawings And Specifications, The Former Shall Prevail. I. The Supplier Shall Comply With Gsis Service And Operational Requirements Regarding Occasional And Reasonable Work Stoppage Due To Dust And Noise Problems. J. Initial Indoctrination Regarding Security, Safety, Gsis House Rules, Plans For Maintaining Continued Job Cleanup, Ingress And Egress For The Supplier’s Employees Shall Be Conducted By The Bmd With The Supplier, End User And Other Concerned Parties. K. Prohibitions: I. Smoking Shall Not Be Allowed Within The Building, Work And Storage Area. Ii. Drinking Of Liquor Shall Not Be Allowed Within The Site. Iii. Gambling Of Any Type Is Strictly Prohibited Within The Site. Iv. Carrying Of Items Determined By Gsis As “deadly Instrument” Is Strictly Prohibited Within The Site. V. Sleeping Quarters Are Not Allowed In The Project Site. Vi. Workers Are Not Allowed To Eat Within The Project Work Area. L. All Employees Of The Supplier At The Jobsite Shall Wear T-shirts Marked With Supplier’s Company Name And Valid Company I.d. At All Times. M. Storage Of Materials: I. Lumber Shall Be Stacked In A Stable And Self-supporting Manner. All Nails And Sharp Objects Shall Be Removed On All Reusable Lumber Before Storage. N. Stairways, Passageways And All Access Ways Shall Be Kept Free From Construction Materials And Obstructions At All Times. O. The Supplier Shall Thoroughly Clean The Project Site Including All Areas Disturbed By Fabrication Activities To The Full Satisfaction Of The Gsis. P. All Works Shall Comply With Applicable Regulations Of Authorities Having Jurisdiction On The Project. Q. Standards Of Material: The Materials To Be Replaced Shall Serve As The Minimum Standard As To The Size, Strength, Quality Or Class Of The Replacement Materials. R. The Visible Silence Of These Specifications And The Drawings To Any Detail, Or Noticeable Omission From Them Of A Detailed Description Concerning Any Materials Shall Be Regarded To Mean That “only Materials Of Corporate Office Quality Shall Be Used. S. The Supplier Shall, Within Three (3) Days After Issuance Of Notice To Proceed Submit To Gsis For Approval A List Of Materials Proposed To Be Used In The Project, Including Samples. All Materials And Equipment Installed Without Prior Approval Of Gsis Shall Bear The Risk Of Rejection And Required Immediate Rectification Of The Works Using The Gsis Approved Materials. T. Only Competent And Efficient Workers Shall Be Employed By The Supplier And Shall, Upon Written Request Of The Gsis, Remove From The Project Site Any Employee Who, In The Opinion Of Gsis, Is Incompetent Or Who Obstruct The Progress Of The Work. U. The Supplier Shall Be Responsible For All Injury To Persons And Damage To Gsis And Other Property Caused By The Execution Of The Works And Shall Be Liable For Any Claims Against Gsis On Account Of Such Injury And / Or Damage. V. Other Provisions And Conditions That May Be Required Which Will Be Discussed During The Coordination Meeting. W. The Supplier Shall Provide Bmd With Both Hardcopy And Softcopy Of The As-built Plan For The Project. The Softcopy Must Be In Dwg File Extension Format. 11. Brand And Specifications Of The Existing Items, Materials, Equipment/hardware/software And Accessories, If The Former Are Related To The Goods And Services To Be Procured “not Applicable In This Project” 12. Schedule And Place Of Delivery The Project For Big Branch Shall Be Completed Within Fifty (50) Calendar Days After The Receipt Of The Notice To Proceed To Be Issued By The Gsis. 13. Terms Of Payment A. Payment Shall Be Made Upon 100% Completion And Upon Issuance Of Certificate Of Acceptance By The Gsis And Upon Submission Of The Supporting Documents For Payment Processing (e.g., Billing Letter From Supplier, Delivery Receipt, Sales Invoice, Billing Statement, As-built Plans, Warranty Security, Pictures (colored), Before, During And After Construction Of Items Of Work Especially For Embedded Items And Other Documents Required In This Technical Specifications). B. Payment Shall Be Subject To Applicable Taxes, Auditing And Accounting Rules And Regulations And Existing Rules And Regulations Of Gsis Relative To Payment Of Procurement Contracts. 14. Responsibilities Of The End-user Unit During Project Implementation A. The Gsis Authorized Representative Shall Approve The Delivered Goods. All Materials And Other Components To Be Delivered Without Prior Approval Of Gsis Shall Be At The Risk Of Rejection. B. In The Implementation Of Work, The Gsis Or Its Representative Shall Not Be Responsible For Any Accident Such; As Death Injuries And Diseases Received By The Supplier Or Any Of His Employee Or Laborers. Likewise, The Gsis Shall Not Be Responsible For Any Loss Or Damage Of Materials, Tools, Equipment Delivered On The Job Site. Damages On The Gsis Properties And Equipment Caused By The Supplier Shall Be Replaced / Repaired At His Own Expense To The Satisfaction Of The Gsis. In The Event Of Failure Of Repair And Or Replacement Of The Same, The Gsis Shall Deduct The Cost Of Such Repairs From The Payment Due To The Supplier. 15. Penalty For Delay When The Winning Bidder Fails To Satisfactorily Deliver Goods Under The Contract Within The Specified Delivery Schedule, Inclusive Of Duly Granted Time Extensions, If Any, The Supplier Shall Be Liable For Damages For The Delay And Shall Pay Gsis Liquidated Damages, By Way Of Penalty, An Amount Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods Scheduled For Delivery For Every Day Of Delay Until Such Goods Are Finally Delivered And Accepted By Gsis. Gsis Need Not Prove That It Has Incurred Actual Damages To Be Entitled To Liquidate Damages. Such Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Supplier, Or Collected From Any Securities Or Warranties Posted By The Supplier, Whichever Is Convenient To The Procuring Entity Concerned. In No Case Shall The Total Sum Of Liquidated Damages Exceed Ten Percent (10%) Of The Total Contract Price, In Which Event The Procuring Entity Concerned May Rescind The Contract And Impose Appropriate Sanctions Over And Above The Liquidated Damages To Be Paid. 16. Documentary Requirements The Supplier Must Comply With The Dbm Gppb Non-policy Matter No. 045-2017, If Applicable. “dbm Gppb Non-policy Matter No. 045-2017, "the Gppb Recently Approved Amendments (effective 5 December 2017) To The Documentary Requirements For Negotiated Procurement Under The Small Value Procurement Modality Per Appendix A, Annex “h” Of The 2016 Revised Irr. Thus, Income Or Business Tax Returns Shall Be Required For Procurement Projects With Approved Budget For The Contract (abc) Above ₱ 500,000.00 And The Omnibus Sworn Statement Shall Be Required Only For Procurement Projects With Abc Above ₱50,000.00.” The Abovementioned Documentary Requirement Shall Be Submitted By The Winning Vendor Before The Issuance Of The Notice Of Award (noa) / Purchase Order (po) / Contract. 17. Data Privacy The Winning Bidder/supplier Must Comply With All The Provisions Of Republic Act No. 10173, Known As The “data Privacy Act Of 2012” And Its Implementing Rules And Regulations. 18. Non-disclosure Agreement The Winning Bidder/supplier Shall Protect Confidential Information About The Gsis, And To Use It Only For Purposes Of Complying With Its Tasks And Obligations Under The Official Bid Document/contract/purchase Order. It Shall Not Disclose Any Confidential Information About The Gsis Project Or Procurement To A Third Party Without The Consent Of The Gsis. “confidential Information” Refers To Information Concerning The Affairs Of The Gsis Which Are Not Available To The Public Which, If Disclosed, May Compromise The Security Of The System. The Winning Bidder/supplier Shall Not Disclose Any Confidential Information Acquired During Its Engagement With Gsis Even After The Expiration Or Termination Of The Contract. Important Reminder The Government Service Insurance System (gsis) Warns The Public/bidders Of Unscrupulous Individuals And Groups Posing As Officers/employees Of The Gsis Soliciting Money For Alleged Aid For Whatever Purpose. Do Not Give Anything To These Unscrupulous Individuals And Groups. Gsis Is Fully Compliant With The No Solicitation And Gift Policy. In This Regard, Gsis Officials And Employees Are Prohibited From “directly Or Indirectly Soliciting Gifts, Favors Or Benefits From Stakeholders And Directly Or Indirectly Soliciting, Accepting Or Receiving Any Gift, Favor Or Benefits From Any Party Which May Influence The Performance Of Their Official Functions Or Which May Be Perceived As Influencing Their Past, Present And Future Official Functions. We Thus Enjoin The Cooperation Of The Public/vendors/suppliers To Report These Individuals/groups To Gsis Through The Office Of The Vice-president, General Services Office At (02) 7976-4900 Local 4971 And Materials Management Department (mmd) At (02) 7976-4900 Local 3608.