Government Service Insurance System Tender

Description Technical Specifications 1. Project Title Hauling Expense For The Transfer Of Gsis General Santos Branch Office 2. Total Budget The Total Budget For The Project Amounts To Php 220,000.00. Said Budget Is Included In The Corporate Budget For Cy 2024. 3. Brief Discussion Why The Goods And Services To Be Procured Are Necessary Hauling Furniture, Fixtures, Equipment, And Other Necessary Items Is Crucial For Ensuring The Gsis General Santos Branch's Smooth Relocation And Continued Operations. It Helps Prevent Damage To Valuable Items And Minimizes Downtime, Ensuring Efficient Setup At The New Location. Professional Hauling Services Also Ensure Compliance With Safety And Regulatory Standards During The Transfer. 4. Scope Of The Project The Project Includes Services Necessary For The Completion Of The Hauling Services. This Project Will Be Procured Through Small Value Procurement. 5. Detailed Specifications Of The Items, Materials, Equipment/hardware/software, Accessories And/or Services To Be Procured # Item Description 1 Lot Hauling Of Furniture, Fixtures And Equipment Hauling Of Furniture, Fixtures And Equipment Other Materials For Hauling In The Transfer Process 6. Manpower Requirements • The Service Provider Shall Have Manpower That Is Fully Qualified To Perform The Work Provided, And That Are Authorized, Properly Trained, Equipped, Organized, And Financed To Perform Such Work. The Service Provider Shall Perform All Work In Accordance With All Conditions Within The Time Stipulated In The Contract. Contact Details Of The Point-person Of The Service Provider Must Be Given To The Office Of The Branch Manager. • The Service Provider Shall Provide Experienced And Qualified Manpower, Tools, And Equipment That Are Capable Of Producing The Quality And Quantity Of Work And Materials Required To Complete The Project As Specified In The Approved Scope Of Work And Specifications. • The Service Provider Shall Agree That The Required Services Shall Be Conducted After Office Hours, Weekends Or Holidays, As May Be Determined By Gsis, In Order Not To Disturb Or Disrupt The Working Schedule Of Gsis Personnel. The Service Provider Shall Exercise Extraordinary Diligence In The Performance Of Its Services To Ensure That No Illness, Accident And/or Any To Its Employees Or Guests Will Take Place. The Service Provider Shall Assume Full Responsibility For Any Claim Or Liability That May Arise By Reason Of Illness, Accident And/or Damage Due To Any Or All Acts Of Omission, Negligence Or Fault Of The Service Provider And Its Agents, Thereby Rendering Gsis Free And Exempt From Any Such Claim Or Liability. • The Service Provider Shall Secure All Necessary And Applicable Permits Or Licenses By All Government And Regulatory Agencies To Operate And Provide Services Not Mentioned In This Technical Specifications. 7. Support Service Requirements • The Service Provider, Through The Dedicated Point-person, Must Accomplish The Gsis Supplier Registration Information Sheet (sris) And Submit The Documentary Requirements For Vendor Registration. 8. Warranty And After-sales Service Requirements • The Supplier Warrants That The Materials Supplied Under The Contract Are New, Unused, Of The Most Recent Or Current Models, And That They Incorporate All Recent Improvements In Design And Materials, Except When The Technical Specifications Required By The Procuring Entity Provides Otherwise. • The Supplier Further Warrants That All Materials Supplied Under This Contract Shall Have No Defect, Arising From Design, Materials, Or Workmanship Or From Any Act Or Omission Of The Supplier That May Develop Under Normal Use Of The Supplied Materials In The Conditions Prevailing In The Country Of Final Destination. • The Repair Shall Be Guaranteed Against Poor Workmanship Under The Terms Of The Standard Warrant. • In Case There Are Defects/damages To The Unit After The Conduct Of Repair, The Cost Of Repair And Labor Shall Be Charged To The Supplier. 9. Clear Statement Of The Required Standards Of Workmanship, Materials And Performance Of The Goods And Services To Be Procured • The Supplier Must Deliver The Labor And Materials/goods/items In Accordance To The Specifications Stated Herein And Must Be Free From Any Factory Defect. • The Vendor/service Provider Shall Be Responsible For Providing Supplies, Materials, And Labor, Be Sure To Inspect The Unit Before And After The Scheduled Preventive Maintenance Handled By Trained And Competent Professionals. Once An Agreement Is Made, The Vendor/service Provider Shall Proceed With The Preventive Maintenance Services. 10. Brand And Specifications Of The Existing Items, Materials, Equipment/hardware/ Software And Accessories, If The Former Are Related To The Goods And Services To Be Procured “not Applicable In This Project”. 11. Drawings/plans And Other Necessary Information “not Applicable In This Project”. 12. Schedule And Place Of Delivery The Winning Service Provider Must Conduct The Hauling Immediately After Receiving The Notice Of Award And Purchase Order And Must Finish The Scope Of Work On Or Before January 31, 2025. 13. Terms Of Payment • Payment Shall Be Made Upon Completion Of Delivery And Upon Submission Of The Supporting Documents For Payment Processing (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents Required In This Technical Specifications). • Payment Shall Be Subject To Applicable Taxes, Auditing And Accounting Rules And Regulations And Existing Rules And Regulations Of Gsis Relative To Payment Of Procurement Contracts. 14. Responsibilities Of The End-user Unit During Project Implementation • In The Implementation Of Work, The Gsis Or Its Representative Shall Not Be Responsible For Any Accident Such As Death Injuries And Diseases Received By The Service Provider Or Any Of His Employee Or Laborers. Likewise, The Gsis Shall Not Be Responsible For Any Loss Or Damage Of Materials, Tools, Equipment Delivered On The Job Site. Damages On The Gsis Properties And Equipment Caused By The Service Provider Shall Be Replaced/repaired At His Own Expense To The Satisfaction Of The Gsis. In The Event Of Failure Of Repair And Or Replacement Of The Same, The Gsis Shall Deduct The Cost Of Such Repairs From The Payment Due To The Service Provider. • The Execution Of All Works Shall Be Subject To The Inspection And Acceptance By The Gsis Authorized Representatives. 15. Penalty For Delay When The Winning Bidder Fails To Satisfactorily Deliver The Services Under The Contract Within The Specified Delivery Schedule, Inclusive Of Duly Granted Time Extensions, If Any, The Supplier Shall Be Liable For Damages For The Delay And Shall Pay Gsis Liquidated Damages, Not By Way Of Penalty, An Amount Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods Scheduled For Delivery For Every Day Of Delay Until Such Goods Are Finally Delivered And Accepted By Gsis (section 3.1 & 3.2 Liquidated Damages Of Rirr – Annex D). Gsis Need Not Prove That It Has Incurred Actual Damages To Be Entitled To Liquidate Damages. Such Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Supplier, Or Collected From Any Securities Or Warranties Posted By The Supplier, Whichever Is Convenient To The Procuring Entity Concerned. In No Case Shall The Total Sum Of Liquidated Damages Exceed Ten Percent (10%) Of The Total Contract Price, In Which Event The Procuring Entity Concerned May Rescind The Contract And Impose Appropriate Sanctions Over And Above The Liquidated Damages To Be Paid. 16. Documentary Requirements The Service Provider Must Comply With The Dbm Gppb Non-policy Matter No. 045-2017, If Applicable. “dbm Gppb Non-policy Matter No. 045-2017, "the Gppb Recently Approved Amendments (effective 5 December 2017) To The Documentary Requirements For Negotiated Procurement Under The Small Value Procurement Modality Per Appendix A, Annex “h” Of The 2016 Revised Irr. Thus, Income Or Business Tax Returns Shall Be Required For Procurement Projects With Approved Budget For The Contract (abc) Above ₱500,000.00 And The Omnibus Sworn Statement Shall Be Required Only For Procurement Projects With Abc Above ₱50,000.00.” The Above-mentioned Documentary Requirement Shall Be Submitted By The Winning Vendor Before The Issuance Of The Notice Of Award (noa) / Purchase Order (po) / Contract. 17. Data Privacy The Winning Bidder/supplier Must Comply With All The Provisions Of Republic Act No. 10173, Known As The “data Privacy Act Of 2012” And Its Implementing Rules And Regulations. 18. Non-disclosure Agreement The Winning Bidder/supplier Shall Protect Confidential Information About The Gsis, And To Use It Only For Purposes Of Complying With Its Tasks And Obligations Under The Official Bid Document/contract/purchase Order. It Shall Not Disclose Any Confidential Information About The Gsis Project Or Procurement To A Third Party Without The Consent Of The Gsis. “confidential Information” Refers To Information Concerning The Affairs Of The Gsis Which Are Not Available To The Public Which, If Disclosed, May Compromise The Security Of The System. The Winning Bidder/supplier Shall Not Disclose Any Confidential Information Acquired During Its Engagement With Gsis Even After The Expiration Or Termination Of The Contract. Important Reminder The Government Service Insurance System (gsis) Warns The Public/bidders Of Unscrupulous Individuals And Groups Posing As Officers/employees Of The Gsis Soliciting Money For Alleged Aid For Whatever Purpose. Do Not Give Anything To These Unscrupulous Individuals And Groups. Gsis Is Fully Compliant With The No Solicitation And Gift Policy. In This Regard, Gsis Officials And Employees Are Prohibited From “directly Or Indirectly Soliciting Gifts, Favors Or Benefits From Stakeholders And Directly Or Indirectly Soliciting, Accepting Or Receiving Any Gift, Favor Or Benefits From Any Party Which May Influence The Performance Of Their Official Functions Or Which May Be Perceived As Influencing Their Past, Present And Future Official Functions. We Thus Enjoin The Cooperation Of The Public/vendors/suppliers To Report These Individuals/groups To Gsis Through The Office Of The Vice-president, General Services Office At (02) 7976-4900 Local 4971 And Materials Management Department (mmd) At (02) 7976-4900 Local 3608.