Food And Drug Administration Tender

Description Procurement For The Supply And Delivery Of Lights And Sound Systems Rental Including Led Wall, Stage Setup, And Band Equipment For The Fda Activities: Approved Budget For The Contract = Php603,000.00 1. Fda Diamond Plus 1 Anniversary - Age Is Just A Number: Honoring The Epitome Of Men And Women Of Fda On 21 June 2024 Within Alabang, Muntinlupa City Lot 1 Php299,000.00 2. Fda Year End Assessment, Awards, And Recognition On 20 December 2024 Within Alabang, Muntinlupa City Lot 1 Php304,000.00 Note /instruction To The Interested Bidders: 1. All Entries Must Be Typewritten Or Legibly Handwritten. The Use Of This Rfq Is Highly Encouraged To Minimize Errors Or Omission Of The Required Mandatory Provisions. Interested Bidders May Submit Quotations Provided That Above Matrix Details Are Completely Provided And Shall Be Submitted Using Company Letterhead; 2. Delivery Of Services Shall Be Based On The Date Stated In This Rfq 3. Warranty Shall Be For A Minimum Period Of Three (3) Months, In The Case Of Expendable Supplies, Or A Minimum Period Of One (1) Year, In The Case Of Non-expendable Supplies, After Acceptance By The Procuring Entity Of The Delivered Supplies (not Applicable For Lease Of Venue And Rental Of Vehicles). 4. Price Validity Shall Be Within Sixty (60) Working Days; 5. Bidders May Submit Original Brochures Showing Certification Of The Product Being Offered, If Applicable; 6. Please Quote Your Government Price(s) Including Vat Or Other Applicable Taxes And Other Incidental Expenses For The Terms Listed/attached. 7. Interested Bidders/suppliers Not Directly Invited May Participate. The Duly Accomplished Rfq With Their Proposal Shall Be Submitted On Or Before The Deadline For Submission Of The Proposal Or Any Extension Thereof. The Following Supporting Documents For The Project Shall Also Be Submitted During Submission Of The Proposal/offers: A. Valid Mayor's Permit; B. Valid Philgeps Registration Number Or (platinum Depends); C. Valid Itr Received And Stamp Or Electronically Submitted (mandatory For Lease Of Venue Regardless Of Abc, For Svp/sswatems - Applicable For Abc Above P 500k) D. Other’s Pe’s Requirements 8. Please Submit Your Best Quotation/s Or Via Email Addressed Directly To: Engr. Ana Trinidad F. Rivera, Msc Chairperson, Centralized Bids And Awards Committee Food And Drug Administration Civic Drive Filinvest, Alabang, Muntinlupa City C/o Atty. Albertito C. Garcia Head Secretariat, Centralized Bids And Awards Committee Or Email At: Bacsec@fda.gov.ph Deadline Of Submission Of Quotation/s Will Be Based On Philgeps Closing Date. 9. Late Bids Shall Not Be Accepted; 10. For Other Inquiries/ Concerns About The Items, Please Contact Bac Secretariat At Bacsec@fda.gov.ph; 11. The Food And Drug Administration Reserves The Right To Reject Any And All Bids, Declare A Failure Of The Procurement, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Incurring Any Liability To The Affected Bidder Or Bidders. 12. Warranty (section 62 Of The Revised Irr Of Ra 9184): For The Procurement Of Goods, In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Security Shall Be Required From The Contract Awardee For A Minimum Period Of Three (3) Months, In The Case Of Expendable Supplies, Or A Minimum Period Of One (1) Year, In The Case Of Non-expendable Supplies, After Acceptance By The Procuring Entity Of The Delivered Supplies. The Obligation For The Warranty Shall Be Covered By Either Retention Money In An Amount Equivalent To At Least One Percent (1%) But Not To Exceed Five Percent (5%) Of Every Progress Payment, Or A Special Bank Guarantee Equivalent To At Least One Percent (1%) But Not To Exceed Five Percent (5%) Of The Total Contract Price. The Said Amounts Shall Only Be Released After The Lapse Of Warranty Period Or, In The Case Of Expendable Supplies, After Consumption Thereof; Provided, However, That The Supplies Delivered Are Free From Patent And Latent Defects And All The Conditions Imposed Under The Contract Have Been Fully Met. 13. Liquidated Damages (section 68 Of The Revised Irr Of Ra 9184): All Contracts Executed In Accordance With The Act And This Irr Shall Contain A Provision On Liquidated Damages Which Shall Be Payable By The Contractor In Case Of Breach Thereof. For The Procurement Of Goods, Infrastructure Projects And Consulting Services, The Amount Of The Liquidated Damages Shall Be At Least Equal To One-tenth Of One Percent (0.001) Of The Cost Of The Unperformed Portion For Every Days Of Delay. Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, The Procuring Entity May Rescind Or Terminate The Contract, Without Prejudice To Other Courses Of Action And Remedies Available Under The Circumstances. End-user Technical Specification Procurement For The Supply And Delivery Of Lights And Sound Systems Rental Including Led Wall, Stage Setup, And Local Band Performers For Fda Activities: Minimum Technical Specification Supplier’s Specification Supplier Declaration To The supplier’s Specifications (state Whether “comply” Or “not Comply” Only). Submit A Proposal Or Any Documentation To Support Compliance. Requirements: 1. Audio Equipment Including The Following At A Minimum: ■ Six (6) Units Of Front Of House (foh) Speakers ■ Four (4) Units Of Stage Monitor And 2 Units Of Side Feed Speakers ■ One (3) Units Of Wired And Three (3) Wireless Microphones With Stand ■ One (1) Unit Of Laptop ■ One (1) Unit Of Digital Mixer 2. Lights System Including The Following At A Minimum: ■ Twenty Four (24) Units Of Led Par Lights ■ Four (4) Units Of Moving Heads And Amber Par Lights ■ Four (4) Units Of Lights Stand ■ One (1) Avolites Controller 3. Video Systems Including The Following At A Minimum: ■ At Least 3 Units Of Led Video Wall, 9 X 12ft (to Be Placed At The Center Stage, Left Wing, And Right Wing Of The Venue) ■ One (1) Laptop And One (1) Video Camera With At Least 12x Optical Zoom And 6500k Pixel Count For The Live Feed 4. Band Equipment Including The Following At A Minimum: ■ Two (2) Guitar Amplifiers ■ One (1) Bass Amplifier ■ One (1) Keyboard Amplifier ■ One (1) Keyboard/piano ■ One (1) Dual Keyboard Stand ■ One (1) Custom Drumset With Complete Cymbals Set ■ One (1) Clip Microphone For Violin ■ One (1) Carpet For Drumset ■ Four (4) Lyrics Stand 5. Provision Of Stage With Stairs And Skirting ■ Metal Framing And Sturdy Material To Support At Least 20 Pax (approx. Weight: At 60kg/pax) ■ Dimension: 32 Ft X 24 Ft X 3ft (lxwxh) ■ With Rostrum Preferably Acrylic With Frosted Front Sticker, Fda Logo, And Caster Wheels Other Requirements/inclusions: ■ With Photowall, Preferably At Least 10 X 12ft Backdrop Panel Featuring The Theme Concept ■ At Least Three (3) Manpower And On-site Duty/technical Support Including Their Meals During The Event ■ Electricity Charges, Fees, And Other Terms That Will Be Required By The Venue Payment And Other Terms: ■ Send Bill Arrangement ■ Price Offer Includes Government Applicable Taxes ■ Includes Filinvest Road User Permit ■ Timetable - Ingress: 21 June 2024 & 20 December 2024 - At Least Eight 8 Hours Before The Event Proper - Event Proper: 21 June 2024 & 20 December 2024 - 1:00pm To 11:00pm - Egress: 21 June 2024 & 20 December 2024 - At Least 2 Hours After The Event Proper ■ Delivery Period: 21 June And 20 December 2024 Including Ingress And Egress Or As Communicated By The Fda Should There Be Changes In The Program Schedule ■ Price Validity: Until End Of December 2024