FA REYES MEMORIAL ELEMENTARY SCHOOL CABANATUAN CITY, NUEVA Tender

Description Bids And Awards Committee Request For Quotation Rfq-farmescabcity-01-2025 F.a.reyes Memorial Elementary School Through Its Bids And Awards Committee (bac), Hereby Posts A Request For Quotation (rfq) Of The Hereunder Detailed Project. The School Bac Secretariat Will Complete Its Solicitation Of Proposals/canvassing From Legitimate Suppliers Not Later Than January 17, 2025, At 9:00 A.m. Title Of Project Procurement Of School Security Services (january – December 2025) Brief Description/ Specifications Item No. Item Description Qty Unit Unit Cost Total Amt 1 Security Guard Service (1 Guard) 1 Lot 180,000.00 180,000.00 Xxx Grand Total 180,000.00 1. Scope Of Services Security Agency A. The Security Agency Must Be Duly Licensed, Registered, And A Member Of Padpao With Proper Operating Permits And Other Statutory Requirements. It Must Have Been Engaged In The Business For At Least Three (3) Years. B. The Proof Of Paid Remittances For The Following (concerned) Government Agencies: Sss, Philhealth And Pagibig Will Be In The Form Of A Certification Issued By The Said Agencies. C. The Security Agency Will Provide One (1) Security Guards On A Morning Shift Schedule 1. 06:00 Am – 06:00 Pm (morning Shift) D. The Security Agency Will Provide Consistent And Quality Service Through Qualified, Licensed, Bonded, Uniformed, Highly Trained And Armed Security Guards, Who Shall Guard And Protect The Properties And Premises Of Fa Reyes Memorial Elementary School Daily And Guard Shall Be Posted At The Main School Gate And Ensure That No Trespassing Or Other Illegal Activities Are Conducted Within The School’s Premises. E. The Security Agency Shall Secure Ingress And Egress Within The School Premises Of All Persons Or Vehicles, And Things/materials Brought In And Out Of Said Premises Including The Conduct Of Reasonable Check On Persons And Properties As Normally Done In Public Or Private Establishments And Places For Purposes Of Ensuring Safety And Security Against Unauthorized Persons, Vehicles, And/or Things Or Materials. F. The Security Agency Shall Immediately Make The Necessary Reports Of Any Incident To School Management And/or To Other Concerned Authorities For Purposes Of Police And Other Official Investigations. G. The Security Guards Assigned Shall Be Provided With Proper Agency Uniforms And Visible Identification Badges. They Must Also Be Duly Licensed. Security Personnel H. The Assigned Security Guards Must Have Previous Experience Of At Least 3-years And With Adequate Knowledge In Communicating In English And/or Filipino. He/she Must Be Reliable, Honest, And Courteous. I. The Security Guards Must Undergo And Pass The Required Psycho-neuro Examination And Drug Test Conducted By A Reputable Philippine National Police (pnp)/national Bureau Of Investigation (nbi) Accredited Testing Agency. J. The Security Guards Must Be Ready To Perform Other Tasks As May Be Required By The School Management, Related To Security, Safety And Protection Such As Registering Visitors, Inspection Of Bags Or Cargo (in & Out), Inspection Of Vehicles, Escorting Vips And Other Functions. Agency Shall Be Required To Submit A Copy Of The Security Personnel’s 201 Files Including Current Nbi And Police Clearances To Show That Said Personnel Do Not Have Any Record Of Any Criminal Offense. Total Approved Budget For Contract One Hundred Eighty Thousand Pesos Only Contract Duration Up To The Applicable Warranty Period Offered Terms Of Reference I. Specific Deliverables 1. The Prospective Supplier Should Offer A Detailed Proposal/ Quotation Based On The Preceding Table. Ii. Institutional Requirements 1. The Agency Having The Winning Proposal/quotation Shall Coordinate With The School Bac Secretariat. It Shall Likewise Warrant That It Shall Conform Strictly To The Terms And Conditions Of These Terms Of Reference. Iii. Renumeration And Terms Of Payment The Supplier Shall Be Paid On A Monthly Billing Basis Following The Usual Liquidation Procedure Of The Deped Division Of Cabanatuan City. The Payment Schedule Shall Be On The 15th Day Of The Preceding Month Of Duty. Iv. General Conditions 1. All Quotations Must Be In Hard Copy, Typewritten In The Company’s Letterhead, Signed By The Legal/official Signatory/representative Of The Interested Party/service Provider And Submitted To The Designated School Canvasser Or Delivered In A Sealed Envelope To The Bac Secretariat With The Following Address: Fa Reyes Memorial Elementary School Bids And Awards Committee Secretariat C/o The Principal’s Office Brgy. Barrera Highway Cabanatuan City, Nueva Ecija 2. An Electronic Version Of The Quotations/proposals May Be Submitted Thru Email By The Prospective Suppliers/service Providers Provided That The Signed Hard Copies Will Be Furnished Upon Request By The Bac Secretariat. 3. As A Requirement For By Ra 9184 Under Annex “h” Appendix A Of Section 52.1b, Following Attachments Must Accompany The Quotation/proposal: A. Mayor’s Or Business Permit (valid, Up-to-date) B. Clear Philgeps Registration Certificate Photocopy (up-to-date) 4. Include In The Attachment A Copy Of The Security Personnel’s 201 Files Including Current Nbi And Police Clearances To Show That Said Personnel Do Not Have Any Record Of Any Criminal Offense’s 5. Payment Shall Be Prepared Through The School Finance Unit Of Cabanatuan East Central School Upon Receipt Of The Supplier’s Statement Of Account, Subject To Deduction Of Applicable Taxes. 6. All Quotations Shall Be Considered As Fixed Prices And Not Subject To Price Escalation During Contract Implementation. For Further Inquiries, Please Coordinate With: Bac Secretariat Chairman Landline: (044) 464- 0268 Mobile: 09278636277 Email: Norveelette.cajucom@deped.gov.ph 107065fare@deped.gov.ph Cabanatuan East Central School Reserves The Right To Reject Any Or All Quotations/bids, To Waive Any Minor Defects Therein, To Annul The Bidding Process, To Reject All Quotations/bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder(s), And To Accept Only The Offer That Is Most Advantageous To The Government. F.a. Reyes Memorial Elementary School Assumes No Responsibility Whatsoever To Compensate Or Indemnify Bidders For Any Expenses Incurred In The Preparation Of Their Quotation/bid. Ric Bernabe Head Teacher I Chairman, Bids And Awards Committee January 13, 2025 Annex “a” Additonal Set Of Technical Parameters Security Services 1. Stability A. Years Of Experience – At Least Three (3) Years B. Liquidity Of Agency - Net Financial Contracting Capacity (nfcc) At Least Equal To Abc C. Organizational Set-up 2. Resources A. No. Of Licensed Firearms – None B. No. And Kind Of Communication Devices – None C. No. Of Licensed Guards – One (1) Licensed Guards 3. Security Plan A. Detailed Measures To Be Undertaken To Ensure That Entry And Exits Of Personnel Are Monitored, Loss Of Equipment, And Valuables Are Minimized, And Threat To Property, Personnel, Students, And Guests Are Secured 4. Other Factors A. Recruitment And Selection Criteria - Neuro/psychiatric And Drug Tests With Proof Of Certificate From Government Accredited Granting Office - Holder Of Valid Security Guard License; - Male, Not Less Than 25 Years Old But Not More Than 55 Years Old; - At Least High School Graduate; - Good Physical And Mental Condition As Attested By A Certificate Issued By A Reputable Testing Institution; - Of Good Moral Character And Free From Any Civil Convictions Or Litigation Involving Theft, Battery, Slander, Public Misconduct, Assault, Or Similar Proceedings. B. Completeness Of Uniform And Other Paraphernalia - Daily Standard Guard Uniform: White Long Sleeves Or Short Sleeves Collar, With Or Without Necktie, Blue Pants, Black Shoes. - Alternate Uniform: Plain White Round Neck Shirt, Blue Pants, Black Shoes. - Flashlight, First Aid Kit, Raincoat