Energy Regulatory Commission Tender

Description The Energy Regulatory Commission (erc), Through Its Bids And Awards Committee (alternative Methods) (bac - Am), Invites All Eligible And Philgeps-registered Prospective Bidders To Quote The Best Offer For: Sip Trunkline (3rd Round) Within The Approved Budget For The Contract (abc) Through Alternative Method Of Procurement – Small Value Procurement As Provided Under Section 53.9, Rule Xvi Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Please Quote Your Best Offer For The Item/s Described Herein, Subject To The Terms And Conditions Provided Below And The Terms Of Reference (tor) Attached Hereto As Annex “a.” The Accomplished And Signed Request For Quotation (rfq) Form Should Be Submitted In A Sealed And Signed Envelope Via Mail Or Courier, Labeled As Follows: Rfq No. 2024-01-001 Sip Trunkline (3rd Round) And Addressed To: Atty. Andrew James F. Parungao Chairperson, Bac Secretariat (alternative Methods) Energy Regulatory Commission 11th Floor, Exquadra Tower, 1 Jade Drive, Ortigas Center, Brgy. San Antonio, Pasig City 1605 The Offer Must Be Submitted On Or Before 16 January 2024 (tuesday) At Ten O’clock In The Morning (10:00 A.m) Together With The Following Documentary Requirements: A. Philgeps Registration Certificate/number; B. Mayor’s/business Permit Issued By The City Or Municipality Where The Principal Place Of Business Of The Prospective Bidder Is Located; Or The Equivalent Document For Exclusive Economic Zones Or Areas; C. Latest Annual Income/business Tax Return (for Abcs Above Php500,000.00 Only); D. Original Copy Of Duly Notarized Omnibus Sworn Statement, See Annex “b” (for Projects Procured Through The Alternative Method Of Small Value Procurement With Abcs Above Php50,000.00 Only); And E. Conformed Terms Of Reference. For Any Clarification, You May Contact Us At Telephone No. +632 8689 5210 Or Email Address At Bac.am@erc.ph. Sgd. Atty. Andrew James F. Parungao Chairperson, Bac Secretariat (alternative Methods) General Instructions To Prospective Bidders 1. Failure To Follow These General Instructions Will Disqualify Your Entire Quotation. 2. Price Quotation/s, Must Be Denominated In Philippine Peso (php), Already Inclusive Of Vat, All Government Taxes, And Other Charges And Fees. 3. Quotations Exceeding The Abc Shall Be Automatically Rejected. 4. The Rfq Form Must Be Completed Without Any Alterations To Its Format And No Substitute Form Shall Be Accepted. All Blank Spaces Shall Be Filled In With The Information Requested. 5. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Prospective Bidder Or Any Of Its Duly Authorized Representative/s. 6. All Minimum Technical Specifications Must Be Complied With. Failure To Comply With The Mandatory Requirements Shall Render The Quotation Ineligible/disqualified. 7. Quotations Received After The Deadline Shall Not Be Accepted. 8. The Best Offer/s Submitted By The Prospective Bidders Shall Still Be Subjected To A Detailed Bid Evaluation And Post-qualification. 9. The Erc Reserves The Right To Accept Or Reject Any Offer/quotation, And To Annul The Procurement Process And Reject All Offers/quotations At Any Time Prior To Contract Award, Without Incurring Any Liability To The Affected Bidder Or Bidders.   Terms And Conditions 1. Bid Validity. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Deadline Of Submission. 2. Tie-breaking Method. Should Two (2) Or More Prospective Bidders Be Determined And Declared To Have Submitted The Lowest Calculated Quotation (lcq) /lowest Calculated And Responsive Quotation (lcrq), The Erc Shall Adopt And Employ A Non-discretionary And Non-discriminatory Tie-breaking Method, Specifically By Way Of An Electronic Spin-a-wheel, In Accordance With Government Procurement Policy Board Circular 06-2005 Dated 5 August 2005. 3. Delivery. The Item/s Shall Be Delivered Or The Service/s Shall Be Performed In Accordance With The Requirements Laid Down In The Tor. 4. Right To Inspection. The Erc Shall Have The Right To Conduct The Necessary Inspection And Verification Of And/or To Test The Goods To Confirm Their Conformity To The Technical Specifications. 5. Right To Reject. The Erc Reserves The Right To Reject Any Or All Proposals Found To Be Disadvantageous To The Government. 6. Terms Of Payment. Upon Full Delivery Of The Goods Or Upon Performance Of The Service, The Prospective Bidder Shall Be Paid Within The Date And According To The Manner Identified In The Tor. 7. Award Of Contract. The Award Of Contract Shall Be Made To The Prospective Bidder, Contractor Or Consultant With The Single Or Lowest Calculated And Responsive Quotation (for Goods And Infrastructure Projects) Or Single Or Highest Rated And Responsive Proposal (for Consulting Services) Which Complies With The Terms And Conditions, Technical Specifications, And Terms Of Reference (hereto Attached As Annex “a”) As Determined During The Post-qualification Procedure. 8. Liquidated Damages. When The Supplier, Contractor Or Consultant Fails To Satisfactorily Deliver Any Or All Of The Goods And/or Perform The Services Under The Contract Within The Period(s) Specified In The Contract, Inclusive Of Duly Granted Time Extensions, If Any, The Supplier Shall Be Liable For Damages For The Delay And Shall Pay The Procuring Entity Liquidated Damages, Not By Way Of Penalty, An Amount Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods Scheduled For Delivery For Every Day Of Delay Until Such Goods Are Finally Delivered And Accepted By The Procuring Entity Concerned. The Procuring Entity Need Not Prove That It Has Incurred Actual Damages To Be Entitled To Liquidated Damages. Such Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Supplier, Or Collected From Any Securities Or Warranties Posted By The Supplier, Whichever Is Convenient To The Procuring Entity Concerned. In Case The Total Sum Of Liquidated Damages Reaches Ten Percent (10%) Of The Total Contract Price, The Procuring Entity Concerned May Rescind The Contract And Impose Appropriate Sanctions Over And Above The Liquidated Damages To Be Paid. 9. Termination. The Erc May Cancel Or Terminate The Contract At Any Time In Accordance With The Grounds Provided Under Ra No. 9184 And Its 2016 Rirr.   To The Erc Bac-am, After Having Carefully Read And Accepted The General Instructions To Prospective Bidders And The Terms And Conditions, I/we Submit Our Quotation/s As Follows: I. Technical Specifications Sip Trunkline Compliance Remarks Yes No A. Project Coverage 1. Provision Of Twelve (12) Months Sip Trunkline Subscription For The Erc Main Office. 2. Provision Of Twelve (12) Months 24x7 Technical Support. See Detailed Specification And Requirements On The Attached Terms Of Reference (annex A) B. Contract Period The Contract Period Shall Be For Twelve (12) Months. C. Scope Of Work Twelve (12) Months Sip Trunkline Subscription With The Following Specifications: 1. Sip Trunkline: A. 30 Voice Channels B. 100 Numbers (1 Dn Block) C. Full Voip Capabilities Which Can Be Deployed Over Private Network D. Must Own Sip Number Range To Be Assigned To Erc E. Must Support Ipv4 Or Ipv6 2. Service Provider Must Include Modem, Or Multiplexer That Will Convert The Last Mile Facility To Ethernet Or Fast Ethernet. 3. Service Provider Must Provide A Certification That The Cable Facility Being Used In The Connectivity Is Exclusively Owned And Operated By The Said Service Provider. 4. Service Provider Must Have A Network Operation Center (noc) Capable Of Providing 24 Hours X 7 Days A Week Network Management And Support. 5. Service Provider Must Be Able To Transfer Services And Infrastructure, Should Erc Operations In Metro Manila Transfer To A New Location, Subject To Prior Notification. Note That There Should Be No Extra Or Additional Cost To The Erc If The Infrastructure Is Already Existing In The New Building Location, As This Only Entails Switching The Connectivity, Setup, Etc. 6. Service Provider Shall Be Responsible For All Costs (e.g., Wall Scanning, Permits, Other Admin Costs) Necessary For The Planning And Installation Of The Sip Trunkline. 7. Service Provider Must Ensure That Service Provider’s Representatives Are Physically And Mentally Fit To Perform The Work And Compliant With Erc Prescribed Health Protocols. 8. 99% Service Level Agreement (sla) Availability. Exceeded Number Of Down Time As Prescribed In The Sla Of The Availability Of Service Shall Be Deducted From The Monthly Billing That Will Be Determined By Erc And Validated By The Service Provider. D. Iso 27001:2022 Information Security Management Systems (isms) Compliance 1. The Service Provider Shall Comply To The Erc’s Ict Policies; 2. The Service Provider Is Not Allowed To Use Any Unauthorized Or Unsecured Third-party Application Or Tools For The Implementation Of This Project. Ii. Financial Offer Abc Total Offered Quotation Six Hundred Twenty-eight Thousand Two Hundred Thirty-five Pesos Only (php628,235.00) In Words: __________________________ __________________________ __________________________ In Figures: Php_______________________ __________________________ __________________________ Payment Details: Banking Institution: Account Number: Account Name: Branch: Iii. Bidder’s Commitment I/we Hereby Agree And Bind Ourselves To The General Instructions, Terms And Conditions Herein Specified, And To The Manner Of Procurement And Evaluation Set Up By The Erc Bac-am Pursuant To Ra No. 9184 And Its 2016 Revised Irr. I/we Undertake, If Our Proposal Is Accepted, To Supply/deliver The Good/s And/or Perform The Service/s In Accordance With The Specifications And Delivery Schedule Identified In The Terms Of Reference. Signature Of Authorized Representative : _______________________ Name Of Authorized Representative : _______________________ Position: _______________________ Name Of Company : _______________________ Office Telephone/fax/mobile Nos.: _______________________ Email Address: _______________________ Date: _______________________