Eastern Visayas State University Tender

Description Date: _________________ Quotation Nos. 10-0587-24 Uqaac/imaso 10-0586-24 Vpaa _____________________ Company Name _____________________ Address Please Quote Your Lowest Price On The Item/s Listed Below, Subject To The General Conditions On The Last Page, Stating The Shortest Time Of Delivery And Submit Your Quotation Duly Signed By Your Representative To The Office Of The Chairman, Bids And Awards Committee Office At Evsu Tacloban City Not Later Than 3 Cd From The Above Date. Martina B. Rosales Head, Procurement Unit Note: 1. All Entries Must Be Typewritten 2. Delivery Period Within Thirty (30) Calendar Days 3. Warranty Shall Be For A Period Of Six (6) Months For Supplies & Materials, One (1) Year For Equipment, From Date Of Acceptance By The Procuring Entity 4. Price Validity Shall Be For A Period Of Three (3) Calendar Days 5. G-eps Registration Certificate Shall Be Attached Upon Submission Of The Quotation 6. Bidders Shall Submit Original Brochures Showing Certifications Of The Product Being Offered. 7. This Project Is Per Lot. Item No. Qty Unit Activity Title Unit Cost Unit Price 1 1 Lot 10-0587-24 Uqaac/imaso Iso 9001:2015 Periodic Audit P2 Pot Evaluation Assessment December 9, 2024 (day 1) 60 Pax Am Snacks (buffet) 100.00 Cheese Burger W/ Chips Soda Drink 60 Pax Lunch (buffet) 300.00 Rice Beef Caldereta Fried/buttered Chicken Chopsuey Bottled Water Mango Float 60 Pax Pm Snacks (buffet) 100.00 Baked Macaroni W/ Bread Soda Drink December 10, 2024 (day 2) 60 Pax Am Snacks (buffet) 100.00 Baked Spaghetti W/ Bread Soda Drink 60 Pax Lunch (buffet) 300.00 Rice Chicken Cordon Bleu Sweet And Sour Fish Pancit Canton Mango Bango Bottled Water 60 Pax Pm Snacks (buffet) 100.00 Guinat-an W/ Ube Bottled Water December 11, 2024 (day 3) 60 Pax Am Snacks (buffet) 100.00 Baked Spaghetti W/ Bread Soda Drink 60 Pax Lunch (buffet) 300.00 Rice Chicken Teriyaki Sweet And Sour Fish Pancit Canton Mango Bango Bottled Water 60 Pax Pm Snacks (buffet) 100.00 Cheese Burger Bottled Water 2 1 Lot 10-0586-24 Vpaa Training-workshop On Student Workload-based Curriculum Planning And Implementation With Authentic Assessment Integration December 4, 2024 (day 1) 100 Pax Am Snacks (buffet) 100.00 Pork Empanada Bottled Water 100 Pax Lunch (buffet) 300.00 Rice Pork Sinigang Chicken Cordon Bleu Chopsuey Fresh Fruits Softdrinks Service Water 100 Pax Pm Snacks (buffet) 100.00 Ham And Cheese Sandwich Softdrinks December 5, 2024 (day 2) 100 Pax Am Snacks (buffet) 100.00 Suman Latik Bottled Water 100 Pax Lunch (buffet) 300.00 Rice Chicken Galantina Beef With Mushroom Pancit Bam-e Mango Bango Softdrinks Service Water 100 Pax Pm Snacks (buffet) 100.00 Baked Macaroni Softdrinks December 6, 2024 (day 3) 100 Pax Am Snacks (buffet) 100.00 Buko Pie Bottled Water 100 Pax Lunch (buffet) 300.00 Rice Fish Sinigang Grilled Pork Pancit Canton Black Sambo Softdrinks Service Water 100 Pax Pm Snacks (buffet) 100.00 Chocolate Cake Bottled Water The Caterer Shall Carry Out The Following Scope Of Work As Part Of Its Services: A) Activities Shall Be Served With At Least Of The Following: I. Lunch/dinner • Buffet Style/packed • Three (3) Main Courses • Choice Of Iced Tea, Juice, Soda, And/or Purified Bottled/service Drinking Water • Dessert • Unlimited Rice Ii. Am/pm Snack • Nutritious And Savory Snacks • Choice Of Iced Tea, Juice, Soda, And/or Purified Bottled/service Drinking Water Iii. Other/s: • Free-flowing Coffee Services With Sugar And Creamer Or 3-in-1 Type Available Throughout The Training/conference Duration B) Observe Punctuality In Food Delivery. The Following Schedule Should Be: I. Am Snacks : 09:30 Am - 10:00 Am Ii. Lunch : 11:30 Am - 12:00 Pm Iii. Pm Snacks : 02:30 Pm - 03:00 Pm Iv. Dinner : 6:30 Pm – 7:00 Pm C) Upon Delivery Of Meals And Prior To Distribution Of The Same, The Designated Inspectorate, Together With Personnel From The Property Management Office (pmo) And Other Concerned Offices Will Inspect The Meals As To The Quantity And In Accordance With The Specification Of The Menu And Number Of Participants; D) Provide Tables For Food Setting Up, Tablecloth, Skirting, Food Warmer, Coffee Maker, Purified Water With Dispenser, Bottled Water For The Speakers, Drinking Glasses, Plates, Cups And Saucers, And Other Utensils Including Table Napkins; E) Prepared Nutritious, Fairly Priced, And Ethnically Diverse Meals In The Proper Amount Of Serving In Accordance With The Prepared Menu By The Respective End Users And Confirmed By The Caterer; F) Serve Warm Food. No Cooking Is Allowed In The Training Hall, Only For Re-heating Purposes; G) Food For Participants And Lecturers Must Maintain Personal Hygiene In Every Aspect (well-groomed Food Handlers With Hairnets, Plastic Clear Mouth Cover, Clean Uniform, And Well-trimmed Nails); H) Show Proper Manner And Skills In Food Serving Throughout The Training Course; I) Maintain Cleanliness In The Venue Especially Where Food Is Located At All Times. Practice Claygo (clean-as-you-go); J) Dispose Of Waste Properly By Providing Garbage Bags; K) After Each Training/conference Completed, The Caterer Is Responsible For Sending A Billing Statement Complete With Supporting Documents To The Procuring Entity For Processing Of Payment; L) The Caterer Must Have An Appropriate Service Vehicle To Hygienically Transport From The Caterer’s Kitchen To The Training Venue; M) Buffet/plate/pack In Meals Will Be Served Properly According To Suitability; Liability Of The Caterer In Case Of Death And Injuries Caused By Improper Food Handling. It Is Limited Only To The Victims Who Are Participants, Resource Persons, Training Staff, And Other Support Staff. All Medical Expenses Arising From That Sickness Will Be Borne By The Caterer; N) To Anticipate A Shortage Of Food Especially When There Is An Increase In The Number Of Speakers/observers/guests, The Procurement Unit/office Has The Option To Request From The Supplier That All Meals Served Must Have A Buffer (extra) Equivalent To At Least Five (5) Heads/pax. O) The Allowable Ceiling/quotation Price For One Meal And Two Snacks Must Be According To The Approved Detailed Budget Estimate Of The End User. P) Any Excess/leftover Food Of The Catering Services Shall Be Turned Over To The Procuring Entity At The End Of Each Day. Q) The Procuring Entity Reserves The Right To Cancel Or Reschedule The Delivery Of Catering Services In Cases Of Major Institutional Mandate/change, Calamities, And Force Majeure Upon Formal Notice To The Supplier At Least Three (3) Days Prior To The Scheduled Training/conference. R) The Procuring Entity Reserves The Right To Substitute/reschedule Trainings, And Give A Formal Notice To The Supplier At Least Three (3) Days Prior To The Schedule Indicated In The Call-off. S) Any Proposal By The Caterer To Deliver Goods Of Different Technical Specifications, In Lieu Of Those Of The Approved Bids Or Samples, Shall Not Be Allowed. However, Under Justifiable Circumstances, Delivery Of Goods Of Equivalent, Higher Or Superior Technical Specifications May Be Permitted, Subject To The Evaluation And Favorable Recommendation Of Evsu’s End-user Or Implementing Unit, And The Approval Of The Herein Authorized Signatory. In Any Such Case, The Proposal By The Caterer For Substitution Shall Be In Writing And Shall Not Result In Any Additional Cost Or Undue Burden To Evsu. T) The Caterer Shall Deliver The Goods To The Delivery Site (evsu Main Campus). Goods Delivered To Sites Other Than The Designated Delivery Site Without Evsu’s Written Authorization And/or Approval May Be Rejected By The Latter. Violation Of This Provision, Based On Documents And Reports Submitted And Validated By The Authorized Receiving Personnel, May Be A Cause For The Termination Of The Contract. U) The Caterer Shall Provide The Number Of Food Staff As Needed To Carry Out The Services. • Two (2) Food Staff For 20 – 30 Number Of Participants • Three (3) Food Staff For 31 – 50 Number Of Participants • Four (4) Food Staff For 51 – 60 Number Of Participants • Five (5) Food Staff For 61 – 80 Number Of Participants Brand And Model : _________________________ Delivery Period : _________________________ Warranty : _________________________ Price Validity : _________________________ I Hereby Certify That I Am In A Position To Furnish The Above Articles In Quantities Above Stated Except Those Marked "none". The Terms And Conditions Specified Above Are Hereby Accepted. The Quantities Shown And Prices As Quoted Above Are Hereby Offered. _____________________ Printed Name / Signature _____________________ _________________________ Tel. No. / Cellphone No. Signature Over Printed Name E-mail Address (canvasser)