Department Of Tourism Tender

Description Iii. Specifications: There Will Be A Successive Launch, Details As Follows: 1. Event Grand Launch Of Philippine Eatsperience Date And Time April 03, 2024, 10:00 A.m. Venue Baluarte Plano De Luneta, Sta Lucia St. Intramuros (outdoor Venue) Set-up Formal, Sit Down, Rectangular Style, Boodle Fight Audience Profile 100 Pax Guests Theme Related To Fiesta Theme And Filipino Food Month And Inclusion Of “love The Philippines”, Logo 2. Event Grand Launch Of Philippine Eatsperience Date And Time April 03, 2024, 1:00 P.m. Venue Noli Me Tangere Garden, Rizal Park, Luneta (outdoor Venue) Set-up Sit Down, (food Tasting Style) Audience Profile 100 Pax Guests Theme Related To Fiesta Theme And Filipino Food Month And Inclusion Of “love The Philippines”, Logo Iv. Minimum Requirements: • Must Have At Least Three (3) Years Of Experience In Organizing, Executing And Promoting Small To Large-scale Events And Programs. • Must Have A Good Reputation In The Field Of Event And Concert Management. • Must Be Able To Execute The Launch Within One Month. • Must Be Registered With The Philippine Government Procurement Systems (philgeps) • Must Have A Wide Network Of Technical Suppliers. • Must Have A Wide Network Of Performing Artists /groups. • Must Be Able To Manage Food And Beverage Requirements To The Number Of Persons Required Per Venue. The Food To Be Managed By The Winning Bidder Should Come From Vendors Of Ia And Npdc. V. Scope Of Services: Manage And Facilitate The Grand Launch Of Philippine Eatsperience From Planning And Preparation Up To Execution. Specific Deliverables Are As Follows: Pre- Event Requirements A. Execute A Well-balanced And Engaging Program Flow And Script Aligned With The Overall Theme Of The Project. B. Recommend And Book The Program Flow And Script C. Provision Of Necessary Food And Beverages To Accommodate The Required Number Of People Per Venue, Including Arranging Food With Vendors. D. Arrangement Of Food Styling And Ensuring That It Aligns With The Requirements And Execution Of The Event. The Setup For The Food Arrangement At Baluarte Plano De Luneta, Sta. Lucia St., Intramuros Venue Is A Boodle Fight, And For Rizal Park Luneta Venue, Food Stubs Will Be Provided For A Food Tasting. E. Communication With Vendors To Ensure That Food And Beverages Are Ready And Presentable During The Event. F. Provide A Lay-out For The Grand Launch Venue. G. Provide The Program’s Technical And Logistical Requirements, Such As, But Not Limited To The Following: • Two (2) Acrylic Stage Or Platform (12x8 Ft) • Two (2) Acrylic Or Wood Podium • Two (2) Sets Of Printed Logos Of Dot, Npdc And Ia In Sintra Board For The Podium • Basic Pa System (including Manpower For The Set-up And Operation) • Two (2) Sets Of Additional Venue Design/stage Backdrop, Related To Fiesta Theme And Filipino Food Month With The Inclusion Of The “love The Philippines” Logo, Subject For Approval Of The End-user (as Attached). • 4 Pcs. Of Roll-up Banner With Printing (31.5 X 79 Inches), The Layout/design Like Images, Text, Logos, And Other Visual Elements Must Be Provided By The End-user (as Attached). • Two (2) Sets Items/materials For The Basag Palayok Ritual • Tables And Chairs For The Required Number Of Guests At Each Venue. • Four (4) Iwata Fan For Each Venue • Event Tent For Baluarte Plano De Luneta, Sta. Lucia St., Intramuros Venue Event Day Requirements A. Execute The Program As Planned. B. Ensure The Presence Of Host/s, Photo And Video Documentation And Performing Artists/groups. C. Manage The Program Flow, Venue Set-up And Staging Requirements. D. Manage Food And Beverages To Accommodate The Number Of Persons Required Per Venue. The Food To Be Served Will Be Sourced From Vendors Of Ia And Npdc. The Food To Be Managed Should Total Php220.00 Per Person Per Venue. The Food To Be Served At Baluarte Plano De Luneta, Sta. Lucia St., Intramuros Venue Is A Boodle Fight, And For Rizal Park Luneta Venue, Food Stubs Will Be Provided For A Food Tasting. E. Provide The Crew And Production Team’s Meals And Transportation Allowance For The Ingress, Set-up, And Egress. F. Provide Ample And Efficient Manpower Required For The Actual Conduct Of The Event For Each Venue, Including But Not Limited To The Following: • Program/production Team • Program/production Manager • Program/ Production Assistant • Technical Director • Script Writer • Host • Performing Artist/s Or Group/s Post Event Requirements A. Submission Of Raw And Edited Photos And Videos Either Via File Transfer Right After The Event Or Drive Link. B. Attend Post-event Meeting (as Needed) And Submit Post-event Report. -------due To Distortion Of The Format, Kindly See Attached Terms Of Reference For You Complete Details. ----