Department Of Tourism Tender

Description Technical Specifications Bidder : Tour Operator / Ground Handling Services Project Title : Familiarization Trip For French Media Inclusive Dates : May 29 To June 06, 2024 I. Background In Line With The Department’s Objectives To Sustain Its Presence In France, An Opportunity Market Country, The Philippine Department Of Tourism (pdot) Is Conducting A Familiarization Trip For French Media In Metro Manila, Tagaytay And Coron, Palawan From May 29 To June 5, 2024, Composed Of Three (3) French Media Participants And One (1) Dot Representative. Hence, The Department Is In Need Of The Services Of A Local Tour Operator Or Travel Agency In The Philippines Engaged In The Business Of Ground Handling And Tour Services In Line With The Upcoming Familiarization Trip For French Media. Ii. Minimum Requirements: A. Must Be Accredited By The Department Of Tourism And Must Abide To The Memorandum Circular On The Health And Safety Guidelines Governing The Operations Of The Travel And Tour Agencies And Tour Guides Under The New Normal; B. Must Have Handled Foreign Familiarization Tours Or Groups Within The Last Four (4) Years. Specialization In Handling French Tour Groups Is An Advantage; C. Bidders Must Submit Their Quotation With Cost Breakdown To Differentiate The Amount Of Service Fee And The Amount To Be Earmarked For The Payment To The Third Parties Or Other Proprietors. Otherwise Tax Withheld Will Be Credited From The Total Contract Prize. D. Must Be Registered With The Philippine Government Electronic Procurement System (philgeps); E. Provision Of A Tour Coordinator To Assist Guests Throughout The Travel Period; F. Provision Of Participant’s Guidebook That Includes Itinerary, Contact Details, And Description Of Destinations; G. Provision Of Airport Representative To Assist Guests Upon Arrival And Departure In Airport; H. Provision Of Travel Kits/supplies And Materials For The Participants; I. Must Be Willing To Provide Services On Send-bill Arrangement; And J. A French-speaking Tour Coordinator/guide Is An Advantage Iii. Scope Of Work Deliverables A. Provision Of Roundtrip International (cdg-dxb-mnl; Mnl-dxb-cdg) And Domestic Air Tickets Including Taxes And Fees (mnl-usu-mnl) With Appropriate Baggage Allowances For Three (3) French Participants And One (1) Dot Representative. B. Van Rental Inclusive Of Professional Driver Fees, Drivers’ Meals And Applicable Parking And Toll Fees; C. Single-occupancy Accommodation Inclusive Of Daily Breakfast. D. Full Board Lunch And Dinner Meals, And Snacks; E. Ground Arrangements For The Guided Tours And Experiences Such As Roundtrip Airport Transfers With Provisions For Transportation Of Luggage, Entrance And Environmental Fees, Porterage Fees, And Equipment/gear/boat Rental Fees; F. Dot-accredited Tour Guides For The Entire Trip; G. Provision Of Domestic Travel Insurance For Three (3) French Participants To Cover Possible Medical Claims Including Covid-19, Trip Cancellation And Termination Within The Philippines; And H. Must Be Accredited By The Philippine Government Electronic Procurement System (philgeps) Components: A. International And Domestic Airline Tickets *roundtrip International And Domestic Economy Airline Tickets For The Three (3) French Participants Must Be Rebookable With Minimal Fees Number Of Pax Date Route Baggage Allowance 3 May 29, 2024 Cdg – Dxb – Mnl (1535h Departure) With At Least 30kg Baggage Allowance June 05, 2024 Mnl – Dxb – Cdg (2355h Departure) 4 June 02, 2024 Mnl – Usu (1020h Departure) June 05, 2024 Usu – Mnl (1145h Departure) B. Accommodation *provision Of Single-occupancy Hotel Accommodation With Daily Breakfast For All Of The Participants Check-in (tbc) Location Hotel Room Type Number Of Rooms May 30 – June 2, 2024 (4d/3n) Metro Manila 4 To 5-star Hotel Or Similar Dot-accredited Accommodation Single-occupancy 3 Rooms (3 French Participants) June 2 – 5, 2024 (4d/3n) Coron Town Dot-accredited Resort C. Meals *food And Dietary Restrictions Of The Participants To Follow. All Meals Must Include One Round Of Drinks. Date Type Number Of Pax Remarks May 30, 2024 (day 1) Dinner 3 Lunch At A Local Restaurant In Metro Manila Upon Arrival May 31, 2024 (day 2) Lunch Lunch At A Local Restaurant In Metro Manila Dinner 6 Dinner At A Local Restaurant In Metro Manila June 1, 2024 (day 3) Lunch 3 Lunch At A Local Restaurant In Tagaytay Dinner 6 Dinner At A Local Restaurant In Metro Manila June 2, 2024 (day 4) Lunch 3 Lunch At A Local Restaurant In Coron Dinner 6 Dinner At A Local Restaurant In Coron June 3, 2024 (day 5) Lunch 3 Lunch At A Local Restaurant In Coron Dinner 6 Dinner At A Local Restaurant In Coron June 4, 2024 (day 6) Lunch 3 Lunch At A Local Restaurant In Coron Dinner Dinner At A Local Restaurant In Coron June 5, 2024 (day 7) Lunch Lunch At A Local Restaurant In Metro Manila Dinner Dinner At A Local Restaurant In Metro Manila D. Tourist Transport Services: *includes Drivers’ Fee, Meals, Accommodation, Parking And Entrance Fees, Daily Pickups In Metro Manila And Coron, Roundtrip Airport Transfers, And Bottled Water Onboard Day Type Quantity Route/remarks May 30, 2024 Van 2 Vans 2 Vans For Airport Transfer To Hotel In Metro Manila; 1 For Participants, 1 For Baggage May 31, 2024 Van 1 Van 1 Van For Whole Day Use In Metro Manila June 1, 2024 Van 1 Van 1 Van For Whole Day Use In Metro Manila And Tagaytay June 2, 2024 Van 2 Vans 2 Vans For Airport Transfer In Manila And Coron (1 For Participants, 1 For Baggage); And Whole Day Use In Coron June 3, 2024 Van 1 Van 1 Van For Whole Day Use In Coron June 4, 2024 Van 1 Van 1 Van For Whole Day Use In Coron June 5, 2024 Van 2 Vans 2 Vans For Airport Transfer In Coron And Manila (1 For Participants, 1 For Baggage); And Whole Day Use In Metro Manila E. Tours And Activities *must Include All Entrance And Applicable Fees For All Participants *provision Of French-speaking Coordinator/ Tour Guide/s In Every Tour/activity Day Activity May 30, 2024 (day 1) Wellness Activity May 31, 2024 (day 2) Binondo Walking Tour And Food Crawl, Including Intramuros Bambike Tour June 01, 2024 (day 3) Tagaytay, Taal Heritage Town And Taal Volcano Tour June 02, 2024 (day 4) Coron Town And Night Tour June 03, 2024 (day 5) Coron Ultimate Island Hopping June 04, 2024 (day 6) Coron Island Escapade Malcapuya F. Travel Insurance Provision Of Travel Insurance For Three (3) Participants Covering Medical Treatments Including Covid-19, Trip Cancellation And Termination From The Time The Trip Began From The International Point Of Origin And Terminates At The End Of The Itinerary. G. Supplies And Materials Provision Of Travel Kits For Three (3) Participants Including 50ml Alcohol Spray Bottle, Handy Pack Tissue, Biodegradable Wipes, 10 Pcs Face Mask, And An Eco Bag. Iv. Budget Total Budget: Php 978,000.00 Cost Proposal Must Be Submitted With An Itemized Breakdown. The Winning Bidder Shall Be Determined Based On The Proposal, Provided That The Amount Of Bid Does Not Exceed The Above Total Budget. Project Expenses To Be Charged To The Approved 2024 Opmd-mdd Work And Financial Plan. V. Contact Person Contact Person : Justinne Aubrey P. Guce Address : Office Of Product And Market Development Market Development Division 5f The New Dot Building 351 Sen Gil Puyat Avenue, Brgy. Bel Air, 1200 Makati City Email Address : Jcprovido@tourism.gov.ph Noted By: Gwendolyn S. Batoon Oic-chief Market Development Division