Department Of Tourism Tender

Description Terms Of Reference Bidder: Service Provider (dot-accredited Tour Operator) Project Title: Workshop On The Closing Of Books And Online Submission Of Reports With Regional Finance Officers Ill. Project Details: No. Of Participant • 72 Pax Implementation Period : 3-7 February 2025 Venue : Tanay, Rizal Purpose 1 Objectives: The Department Of Tourism - Financial And Management Service (dot-fms) Is In Need Of Services Of A Dot-accredited Tour Operator Engaged In The Business Of Providing Ground Arrangements (transportation, Accommodation, Meals, And Training Facilities) For The Conduct Of The Workshop On The Closing Of Books And Online Submission Of Reports With Regional Finance Officers. The Activity Aims To Provide Necessary Assistance To Dot Central And Regional Personnel In The Proper Preparation Of Financial Statements, Financial Reports And Review On Financial Operations Manual. V. Minimum Requirements: Must Be A Dot-accredited Tour Operator Providing The Following Services/facilities: 1. Accommodation For A Minimum Of Seventy-two (72) Pax For Four (4 Nights); 2. Meals And Snacks For Seventy-two (72) Pax For Five (5) Days; 3. One (1) Function Room And One (1) Breakout Room With Fast And Stable Wi-fi Internet, Banquet/herringbone/fishbone Set-up And Audio-visual Equipment For Five (5) Days Must Be Willing To Provide Services On Send-bill Arrangement Following All Related Government Procedures Must Arrange Meals, Snacks, And Transportation Requirements Of The Participants Bidders Must Submit Their Quotation With Cost Breakdown To Differentiate The Amount Of Service Fee And The Amount To Be Earmarked For The Payment To The Third Parties Or Other Proprietors. Otherwise, Tax Withheld Will Be Credited From The Total Contract Price. Vi. Scope Of Work 1 Deliverables: A) Transportation Services - Php 124,060.00 Date Rate 1 No. Of Units Remarks 3 February 2025 (monday) 21 ,520/ Bus X 2 Bus X 1 Day P43,040.oo Departure From Dot Makati Central Office To Accommodation In Tanay, Rizal Fully Air-conditioned Bus With 50 Seating Capacity, Luggage Compartment, Driver And Driver Services 5 February 2025(wednesday) 12,660/ Van X 1 Van X 1 Day P12,660.oo Pick Up Participants From The Accommodation In Taney, Rizal To Dot Central Makati And; Pick Up Participants From Dot Central Makati To Accommodation In Tana , Rizal 4 & 6 February 2025 (tuesday And Thursda 12,660/ Van X 1 Van X 2 Days P25,320.oo Any Point In Taney, Rizal 7 February 2025 (friday) 21 ,520/ Bus X 2 Bus X 1 Day P43,040.oo • Departure From Accommodation In Taney, Rizal To Dot Makati Central Office Total P124,060.oo Driver Should Be Professional, Experienced, Well-trained, And Knowledgeable Of The Routes From Metro Manila To Tanay, Rizal, And Vice Versa. Service Fee Must Cover Expenses For Fuel, Toll, Parking, Meals/accommodation Of The Driver And Other Requirements. Should Provide Immediate Replacement Of Vehicle In Case Of Breakdown, Without Additional Cost. Itinerary May Be Subject To Change Provided That The End-user Must Give Notice. B) Accommodation - Php 277,200.00 Date Rate 1 No. Of Units Remarks 3-7 February 2025 (monday To Friday) 1,100 X 54 Pax X 4 Nights P237,600.oo Accommodation In Tanay, Rizal Check-in: 3 February 2025 Check-out: 7 February 2025 54 Pax (single Rooms And Twin/triple/quadruple Sharing Rooms 3-5 February 2025 (monday To Wednesday) 1 ,100 X 10 Pax X 2 Nights P22,ooo.oo Accommodation In Tanay, Rizal Check-in: 3 February 2025 Check-out: 5 February 2025 10 Pax (single Rooms And Twin/triple/quadruple Sharing Rooms 5-7 February 2025 (wednesday To Friday) 1,100 X 8 Pax X 2 Nights Pi 7,600.00 Accommodation In Tanay, Rizal Check-in: 5 February 2025 Check-out: 7 February 2025 8 Pax (single Rooms And Twin/triple/quadruple Sharing Rooms) Total P277,200.oo Each Room With Bathroom (hot And Cold Shower) And Complimentary Wi-fi Internet Service. Inclusion Of Free Access To All Facilities And Amenities Within The Hotel/resort. Willing To Accommodate Early Check-in And Late Check-out Upon Request, Subject To Room Availability. Should Be Open For Cancellation Of Room Booking Once Not Occupied By The Participants Without Cost, Provided Notice Is Given Within 2 Days Before Check-in Date. Must Be Willing To Coordinate With The Hotel/resort For Any Sudden Changes. C) Meals - Php 180,400.00 Date Rate I No. Of Units Remarks 3 February 2025 (monday) 220 X 2 Meals X 64 Pax P28,160.oo Buffet Lunch Buffet Dinner Inclusive Of Am And Pm Snack 4 February 2025 (tuesday) 220 X 3 Meals X 64 Pax P42,240.oo Buffet Breakfast Buffet Lunch Buffet Dinner Inclusive Of Am And Pm Snack 5 February 2025 (wednesday) 220 X 2 Meals X 64 Pax P28,160.00 Buffet Breakfast Buffet Lunch Inclusive Of Am And Pm Snack 220 X 1 Meal X 62 Pax P13,640.oo Buffet Dinner 6 February 2025 (thursday) 220 X 3 Meals X 62 Pax P40,920.oo Buffet Breakfast Buffet Lunch Buffet Dinner Inclusive Of Am And Pm Snack 7 February 2025 (friday) 220 X 2 Meals X 62 Pax P27,280.oo Buffet Breakfast Buffet/packed Lunch Inclusive Of Am And Pm Snack Total P180,400.oo Bidder Should Submit Their Proposed Menu. Menu Shall Be Open For Discussion With The Project Officer. Preferably 1 Vegetable, 3 Chicken/pork/beef/fish Viands, Rice, Dessert And Drinks. Must Be Able To Accommodate Dietary Restrictions (i.e., Halal, Vegetarian, Food Allergies, All Meals And Snacks Must Be Served In The Function Room. Provision Of Buffer Meals In Excess Of The Specified Number Of Pax. D) Venue Rental - Php 236,665.00 Date Rate 1 No. Of Units Remarks 3-7 February 2025 (monday To Friday) 47,333/ Day X 5 Days P236,665.oo One (1) Function Room With A Capacity Of 70 Pax Fast And Stable Wifi Internet Lcd Projector And Widescreen Basic Sound System 2-4 Microphones Dedicated Technician/technical Assistant For The Event Outlet/extension Cords For Laptops For 70 Ax One (1) Breakout Room With A Capacity Of 15 Pax Fast And Stable Wifi Internet Service Lcd Ro•ector And Widescreen Outlet/extension Cords For Laptops For 15 Ax Total P236,665.oo Within The Vicinity Of The Hotel/resort In Tanay, Rizal. Free Flowing Brewed Coffee/tea And Water With Chips/nuts/candies During The Workshop. Must Be Willing To Coordinate For Any Sudden Changes. Vil. Approved Budget For The Contract: The Total Approved Budget For The Contract Is Eight Hundred Eighteen Thousand Three Hundred Twenty-five Pesos (php 818,325.00) Only, Inclusive Of All Applicable Taxes And Fees, And Should Cover All Requirements Enumerated Above. The Winning Bidder Shall Be Determined Based On The Proposal With The Most Advantageous Package Cost, Provided That The Amount Of Bid Does Not Exceed The Above Total Budget. Vill. Contact Person Contact Person • Sarah Villaverde Contact Number • 8459-5200 Local 414 Email Address : Ssvillaverde@tourism.gov.ph Approved By: Atty. En C. Brion-bakilan Director, Financial And Management Service