Department Of Tourism Tender

Description Request For Quotation Date: 2 July 2024 Rfq No.: 2024-07-0182 Name Of Company: _ ______________________________________ ______ _______________ Address: _________________________________________________________________________ Name Of Hotel/establishment: __________________ ____________________________ Address: ___________________________________________________________________ Contact Number: __________________________________________________________________ Business Permit No.: Tin (vat / Nvat): _________ _____________________________________ Philgeps Registration No. (required): _______________ __________________________________ The Department Of Tourism Region 8, Through Its Bids And Awards Committee, Intends To Procure For The Service Provider For Eastern Visayas Booth Design, Setup, And Fabrication During The Central Philippines Tourism Expo (cptex) 2024 To Be Held At Puerto Princesa City On July 19-21, 2024 With An Approved Budget Of Nine Hundred Thousand Pesos (php 900,000.00). Price Validity Shall Be For A Period Of Not Less Than Sixty (60) Calendar Days. The Procurement Of Goods, Infrastructure Projects And Consulting Services, Where The Amount Involved Does Not Exceed The Threshold Prescribed In Annex "h" Of The Irr Will Be Undertaken In Accordance With Section 53.9 (small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. As Such, Bidders Of Known Qualifications Are Invited To Submit This Quotation/proposal, Duly Signed By You Or Your Duly Authorized Representative Not Later Than 10 July 2024, Subject To The Terms And Conditions Provided In This Rfq. Prospective Bidders Who Will Submit A Proposal With The Lowest Calculated And Responsive Offer Shall Be Selected. A Copy Of 1. Valid Mayor’s/business Permit 2. Annual Income/business Tax Return/ Bir Registration 3. Philgeps Registration 4. Omnibus Sworn Statement Are Also Required To Be Submitted Along With Your Quotation/proposal. Open Quotations May Be Submitted, Manually Or Through Facsimile Or Email At The Address And Contact Numbers Indicated Below. For Any Clarification, You May Contact Mr. Kent Reymark S. Tocayon At Telephone Nos. 0945 440 0829 Or Email Address At Reymarktocayon.dot8@gmail.com. Clarilaine T. Pumanes Bac Chairman After Having Carefully Read And Accepted The Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows (kindly Check Those Specifications You Can Comply To): Quantity Unit Article / Description / Specification Amount 1 Package Service Provider For Eastern Visayas Booth Design, Setup, And Fabrication During The Central Philippines Tourism Expo (cptex) 2024 To Be Held At Puerto Princesa City On July 19-21, 2024 Venue: Puerto Princesa City, Palawan Event Date: 19-21 July 2024 Ingress: 15 July 2024 Egress: 21 July 2024 Requirements: For Booth Design • 2 To 3 Booth Design Proposals Subject For Comments And Approval Of Dot8 • Regular Updates And Progress Reports To The Client. • Open Communication Channels For Feedback And Revisions. • Integration Of Branding Elements To Ensure Consistent Representation Of The Eastern Visayas Region • Furnish 3d Renderings And Visual Mock-ups Of The Proposed Booth Design • Must Have Photos Of Eastern Visayas Tourism Products/ Destinations • Booth Height: Must Be The Maximum Height Allowed • Elevated Carpet Flooring • 3d Acrylic Large Eastern Visayas Signage With Lights On Top Of The Booth • 3d Acrylic Love The Philippines Signage With Lights • Entire Booth Must Be Well-lighted • Must Adhere To The Suggestions And Recommendations Of The Client Physical Requirements: • Storage Room • 3 High Meeting Tables , 2 Feet Width With Storage With 2 High Chair Each • Large Screen Tv • Meeting Area (table With Chairs) • Mini Pantry (water Dispenser, Coffee Maker With Free-flowing Brewed Coffee, Disposable Paper Cups, Wood Stirrer, Sugar, Creamer) • Trash Bins For Booth Fabrication And Setup *must Be Able To Construct Approved Booth Design In A Given Timeframe *must Be Able To Utilize And Incorporate Sustainable And Eco-friendly Materials *capable To Handle Electrical, Lighting, And Multimedia Installations *compliant To Safety And Industry Standards *coordinate With Expo Organizers For Logistical Arrangements *support For Any Technical Issues Or Adjustments Needed On-site During The Expo *post-expo Services, Including Booth Dismantling And Storage Option Additional Requirements: - Must Facilitate The Notarization Of Contract Of Services - Must Be Willing To Provide Services On A Send-bill Arrangement - Must Be Open To Last-minute Adjustments Terms Of Payment: Send Bill / Government Procedure Thirty (30) Days Term This Office Desires To Place An Order For The Above Item(s) With The Minimum Delay. Your Firm Quotation Will Help Us Very Much In Placing The Order. _____________________________________ Print Name And Signature Of Dealer / Supplier _____________________________________ Date