Department Of Tourism Region Vi Tender

Description Terms Of Reference I. Project Title National Tourism Development Plan (ntdp) Rollout And Formulation Of M&e Framework Workshop – Visayas Cluster Ii. Approved Budget Cost : ₱ 635,400.00 Iii. Date Of Delivery : March 30 – April 5, 2024 Iv. Background The National Tourism Development Plan (ntdp) For 2023 To 2028 Envisions To "establish A Philippine Tourism Industry Anchored On Filipino Culture, Heritage, And Identity, Which Aims To Be Sustainable, Resilient, And Competitive In Order To Transform The Philippines Into A Tourism Powerhouse In Asia. V. Purpose/objectives: Pursuant To The Implementing Rules And Regulations Of Republic Act No. 9593, The Main Objective Of The Project Is To Cascade The Ntdp To The Local Level For Implementation, Specifically Provincial And Local Government Units, To Provide Alignment Of Direction For The Development And Promotion Of Tourism. Further, Identification And Profiling Of Ntdp Indicators Will Significantly Aid Lgu Tourism Planning Activities, And Thus Promote The Shared Responsibility Between Agencies And Institutions In The Attainment Of National Goals. Vi. Description/specifications Requirements And Qualifications To Interested Suppliers: • Must Be Philgeps Registered • Must Be Willing To Provide Services On A Send-bill Arrangement • Must Be Able To Provide And Follow All The Requirements Of Dotvi • Must Be A Dot Accredited Mice Organizer In Western Visayas Vii. Deliverables: Ntdp Visayas Cluster Rollout - April 5, 2024 Video And Photo Documentation/livestream (with Same Daye Edits, 5-minute Highlight Video Documentation, High Resolution Photos, Live Coverage Thru Facebook, Meals Of Crew During Program Proper And Transportation To And From Venue) - 10 Minutes Full Event Video - 5-7 Minutes (sde) Same Day Edit Video - Post Processed Photos (color Graded, Photographer’s Pick) - Photos (raw) - Videos (raw) Event Management 60 Sets Dot Vi And Otdprim Technical Working Group Uniform - Polo (male) & Blouse (female) Only; - Available In Different Sizes (5 Pcs Extra Small, 15 Pcs Small, 15 Medium, 10 Large, 5 X-large, 5 Pcs 2xl, 5 Pcs 3xl) - Customized Design Shall Be Given By Dot 6; - With An Accent Of Local Weaved Cloth Rollup Banner (tarps Only) All Designs For Customized Printing Shall Be Given By Dot R6. Event Giveaways And Tokens - 320 Sets Of Slow Food Products That Includes At Least Four (4) Items (e.g. Tultol Salt; Muscuvado; Ginamos; Salted Fish); Packaging Must Be In Native/sustainable Material Audio Visual Equipment (ledwall: 1 Set P3 Ledwall 3mx10m Size; 1 Set P3 Ledwall Both Side 2.5x3m Size; 2 Set Video Processor; 1 Pc Laptop For Playback Video; 1 Lot Of Signal Cable And Power Conn.; 1 Lot H-frame With Counter Weight; 1 Lot Of Extension Cable; 2 Roll Main Line; 1 Camera Ax100 For Live Feed ) (audio Equipment: 04 Pair Side Line Array Active Speaker; 02 Pcs Active Sub-woofer; 02 Pcs Active Speaker Delay; 06 Pcs Wireless Mic W/stand; 04 Pcs Wired Mic 04 Pcs Stage Monitor; 01 Digital Mixer Board; 01 Lot Signal And Extension) (lightings Equipment: 01 Pc Digital Lighting Controller; 10 Pcs Moving Heads Wide; 20 Pcs Rgbw Parlight ; 08 Pcs Rgb Strove Light; 04 Pcs Amber White; 04 Autolight Led; 01 Pc Haze Machine; 01 Pc Smoke Machine; 01 Lot Extention And Signal Cable) (trusses: 01 Set 40x23ft Inverted-u Trusses} - Available Playlist Featuring Filipino Music Genres Like Opm (original Pilipino Music), Traditional Folk Songs, Or Modern Pop Hits. Event Styling And Layout Create A Tropical-themed Ambiance With A Blend Of Love For The Philippines, Incorporating Vibrant Colors, Natural Elements, And Cultural Touches Color Palette: - Opt For Warm, Earthy Tones Like Sandy Beige, Lush Greens, Ocean Blues, And Pops Of Vibrant Colors Inspired By Filipino Festivals Like Sinulog Or Dinagyang. Décor Options: - Hang Traditional Filipino Woven Tapestries Such As The "banig" On Walls. - Decorate With Tropical Plants Native To The Philippines, Such As Coconut Palms, Banana Trees, And Anthuriums. - Incorporate Filipino Textiles Into Table Runners, Placemats, And Wall Hangings. Cultural Touches: - Incorporate Filipino Textiles Into Table Runners, Placemats, And Wall Hangings. Entrance: Tropical Archway: Welcome Guests With A Grand Archway Adorned With Tropical Foliage. And Flowers. Incorporate Bamboo Or Rattan Elements Into The Arch Design For A Natural Feel. Photo Booth Area: Set Up A Photo Booth Area With Backdrop. Secretariat Area/registration Corner: Set Up A Registration Corner Where Guests Can Register. This Will Also Serve As The Designated Information Assistance Area. Filipino-inspired Table Settings: Dress Up Tables With Vibrant Tablecloths Or Runners Featuring Filipino-inspired Patterns. May Use Bamboo Or Rattan, Or Seashells Or Capiz Shell Placemats For Added Texture, Or Local Fabric. Souvenir Corner: Set Up A Souvenir Corner Where Guests Can Purchase Or Take Home Western Visayas Inspired Keepsakes Such As Handcrafted Jewelry, Woven Bags, Or Locally Made Delicacies. Note: Must Submit The Layout And Venue Design For Approval By Dot Vi Dot Vi Shall Be In Charge For The Selection And Rental Of The Event Venue. Viii. Amount/cost • Six Hundred Thirty-five Thousand And Four Hundred Pesos Only (php 635,400.00) Inclusive Of All Government Taxes And Bank Charges • Bank Transfer Fees May Apply To Non-lbp Accounts Ix. Mode Of Payment. Sendbill Arrangement X. Technical Documents Technical/documentary Requirements: • Current Mayor’s Permit/business Permit • Latest Income/business Tax Return (fy 2023, If Already Available) • Dti/sec Registration • Philgeps Registration Number/certificate (if Platinum Member) • Dot Accreditation Certificate • Omnibus Sworn Statement Xi. Submission Of Bid Scanned Proposals And Supporting Documents Must Be Emailed To Dot6.procurement@tourism.gov.ph On Or Before 10am On March 12, 2024. Late Proposals And Incomplete Documents Will Not Be Accepted. Xii. Date Of Delivery: March 30 – April 5, 2024 Xiii. Reservation Clause. The Hope Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract In The Following Situations: A. If There Is Prima Facie Evidence Of Collusion Between Appropriate Public Officers Or Employees Of The Procuring Entity, Or Between The Bac And Any Of The Bidders, Or If The Collusion Is Between Or Among The Bidders Themselves, Or Between A Bidder And A Third Party, Including Any Act Which Restricts, Suppresses Or Nullifies Or Tends To Restrict, Suppress Or Nullify Competition; B) If The Bac Is Found To Have Failed In Following The Prescribed Bidding Procedures; Or; C) For Any Justifiable And Reasonable Ground Where The Award Of The Contract Will Not Redound To The Benefit Of The Gop, As Follows: (i) If The Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The Hope; (ii) If The Project Is No Longer Necessary As Determined By The Hope; Or (iii) If The Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Procuring Entity. Xiv. Data Privacy Notice. The Department Of Tourism, In Line With The Data Privacy Act Of 2012, Is Committed To Protect And Secure Personal Information Obtained In The Process Of Performance Of Its Mandate. The Personal Information You Provided Will Be Processed And Utilized Solely For Documentation, For Reportorial Requirements/compliance To Governmental Rules And Regulations. Collected Personal Information Will Be Kept/stored And Accessed Only By Authorized Dot Personnel And Will Not Be Shared With Outside Parties Unless Written Consent Is Secured. Information Will Be Stored For Three (3) Years After Which Physical Records Shall Be Disposed Or Destroyed Following The Disposition Process Provided By The National Archives Of The Philippines Prepared By: Approved By: Arianne Faye H. Balbidades Crisanta Marlene P. Rodriguez Too Ii/project Officer Regional Director