Department Of Tourism Region Vi Tender

Description Technical Specifications Procurement Of Dot-accredited Travel And Tour Operator In Western Visayas For The National Tourism Development Plan (ntdp) Rollout And Formulation Of M&e Framework Workshop-visayas Cluster I. Proposed Date: April 3-6, 2024 Ii. Proposed Venue: Iloilo City Iii. Background: In Line With The Completion Of The Ntdp 2023 – 2028, There Is A Need To Formally Orient The Regional Stakeholders Regarding Its Directives. There Is Also A Need To Formulate A Monitoring And Evaluation Framework For Its Implementation Towards The Attainment Of The New Ntdp’s Vision. The Main Objective Of The Activity Is To Consult And Work With Some Of The Local Stakeholders Of Luzon To Come Up With A System That Assures The Implementation Of The Ntdp In The Destinations, And For It To Be Mainstream In The Programs And Projects Of Partner Agencies. Iv. Purpose/objectives: • Pursuant To The Implementing Rules And Regulations Of Republic Act No. 9593, The Main Objective Of The Project Is To Cascade The Ntdp To The Local Level For Implementation, Specifically Provincial And Local Government Units, To Provide Alignment Of Direction For The Development And Promotion Of Tourism. Further, Identification And Profiling Of Ntdp Indicators Will Significantly Aid Lgu Tourism Planning Activities, And Thus Promote The Shared Responsibility Between Agencies And Institutions In The Attainment Of National Goals. V. Project Details A. Room Accommodation 25 Twin-sharing Room For Three (3) Nights (april 3-6, 2024) 13 Single Rooms For One (1) Night (april 3-4, 2024) *with Breakfast Included B. Meals April 3, 2024 -dinner For Dot Vi Twg, Otdprim, Opaa And Osec For 30 Pax -packed Dinner For Cultural Performers For 46 Pax April 4, 2024 -packed Am Snacks For Cultural Performers For 46 Pax -packed Am Snacks For Support Team And Security Personnel For 30 Pax -packed Lunch For Support System And Security Personnel For 30 Pax -packed Lunch For Cultural Performers For 46 Pax -dinner For Dot Vi Twg, Otdprim, Opaa And Osec For 30 Pax C. Transportation April 3, 2024 (ingress) Total: 3 Vans -one (1) Air-conditioned Van Inclusive Of Driver And Gasoline For 8-9 Hours Use: Airport Pick-up-meeting Venue Meeting Venue-site Inspection Site Inspection-dinner Venue Dinner Venue-hotel -two (2) Air-conditioned Vans Inclusive Of Driver And Gasoline For 8-9 Hours Use: Airport Pick-up And Drop Off To Hotel Of Guests And Participants Hotel-dinner Venue-hotel April 4, 2024 (ntdp Rollout Visayas Cluster) Total: 7 Vans -two (2) Air-conditioned Vans (captain Seat) Inclusive Of Driver And Gasoline For 8-9 Hours Use Of The Secretary -one (1) Air-conditioned Van Inclusive Of Driver And Gasoline For 8-9 Hours Use Of Osec And Opaa -two (2) Air-conditioned Vans Inclusive Of Driver And Gasoline For 8-9 Hours Use For Airport Pick-up -two (2) Air-conditioned Vans Inclusive Of Driver And Gasoline For 8-9 Hours Use For Hotel Transfers Of Guests And Participants April 5, 2024 (monitoring And Evaluation Workshop) Total: 3 Vans -two (2) Air-conditioned Vans Inclusive Of Driver And Gasoline For 8-9 Hours Use For Hotel Transfers Of Guests And Participants (hotel-workshop Venue-hotel) -one (1) Air-conditioned Van Inclusive Of Driver And Gasoline For 8-9 Hours Use For Hotel Transfers Of Guests And Participants -one (1) Air-conditioned Van Inclusive Of Driver And Gasoline For 4-5 Hours Use For The City Tour April 6, 2024 (egress) -one (1) Air-conditioned Vans Inclusive Of Driver And Gasoline For 8-9 Hours Use For Hotel Transfers Of Guests And Participants G. Miscellaneous And Other Expenses Bottled Water, Facial Tissue/wet Wipes, First-aid Kit, Entrance Fees, Ten Thousand Pesos (php 10,000.00) Worth Of Gasoline For The Hagad And Other Expenses That May Be Incurred During The Event In Support For The Secretary’s Arrival. Mode Of Procurement: Send Bill Arrangement Vi. Minimum Requirements • Must Be A Dot-accredited Tour Operator In Western Visayas • Must Be Registered With Philgeps • Must Be Willing To Provide Services On A Sendbill Arrangement • Must Be Willing To Work On The Given Budget Vii. Technical Documents For Submission • Certified True Copy Of Current Mayor’s Permit • Certified True Copy Of Dti And/or Sec Registration • Philgeps Certificate/number • Certified True Copy Of Dot Accreditation Certificate • Latest Income Tax Return (fy 2023, If Already Available) • Notarized Omnibus Sworn Statement Viii. Submission Of Bids Scanned Proposals And Supporting Documents Must Be Emailed To Dot6.procurement@tourism.gov.ph On March 19, 2024 Until 10:00 Am. Late Proposals And Incomplete Documents Will Not Be Accepted. Original Copies Of The Bid And Supporting Documents Must Be Submitted In A Sealed Envelope At Casa Real De Iloilo, Old Provincial Capitol Building, General Luna St., Iloilo City. *important Note: Proposal Must Include Proposed Budget Breakdown Per Deliverables. Documents Must Be Addressed To: Ms. Mary Lou G. Escullar Head, Bac Secretariat Dot Region Vi Dot6.procurement@tourism.gov.ph Ix. Estimated Total Budget: Php 497,835.00 Inclusive Of Taxes And Bank Charges That May Incur Upon Payment X. Reservation Clause The Hope Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract In The Following Situations: If There Is Prima Facie Evidence Of Collusion Between Appropriate Public Officers Or Employees Of The Procuring Entity, Or Between The Bac And Any Of The Bidders, Or If The Collusion Is Between Or Among The Bidders Themselves, Or Between A Bidder And A Third Party, Including Any Act Which Restricts, Suppresses Or Nullifies Or Tends To Restrict, Suppress Or Nullify Competition; If The Bac Is Found To Have Failed In Following The Prescribed Bidding Procedures; Or For Any Justifiable And Reasonable Ground Where The Award Of The Contract Will Not Redound To The Benefit Of The Gop, As Follows: (i) If The Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The Hope; (ii) If The Project Is No Longer Necessary As Determined By The Hope; Or (iii) If The Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Procuring Entity. Xi. Data Privacy Notice The Department Of Tourism, In Line With The Data Privacy Act Of 2012, Is Committed To Protect And Secure Personal Information Obtained In The Process Of Performance Of Its Mandate. The Personal Information You Provided Will Be Processed And Utilized Solely For Documentation, For Reportorial Requirements/compliance To Governmental Rules And Regulations. Collected Personal Information Will Be Kept/stored And Accessed Only By Authorized Dot Personnel And Will Not Be Shared With Outside Parties Unless Written Consent Is Secured. Information Will Be Stored For Three (3) Years After Which Physical Records Shall Be Disposed Or Destroyed Following The Disposition Process Provided By The National Archives Of The Philippines