Department Of Tourism Region Vi Tender

Description Technical Specifications Travel And Leisure Expo 2024 I. Target Date Of Delivery: July 11-14, 2024 (inclusive Of Ingress And Egress) Ii. Background: Over The Years, Worldbex International Services Has Always Been Committed To Being The Best Collaborative Partner By Empowering Our Patrons To Achieve Corporate Visions - Reaching Out To A Wider Audience Through Massive Exposure And Building Networks Between Various Parties. Worldbex Aim To Present Events To A Bigger Market To Open Windows Of Opportunities For The Stakeholders. With The Brimming Success Of Worldbex Events In Manila And Davao, Wis Will Commence A Trio Events In Lloilo, The Philippine World Building And Construction Exposition (philbex), The Travel And Leisure Expo (tlex), And The Iloilo Food And Beverages Exposition (ifbex), On July 11-14, 2024, At The Iloilo Convention Center. Department Of Tourism Region Vi Will Participate In The Said Event As Part Of The Thrusts In Promoting The Tourism Industry Of The Region. Iii. Objectives 1. Promote And Showcase The Regional Tourism Products And Offerings Through B2c 2. To Create And Develop Business Connections To Both Government And Private Sectors 3. To Actively Support Organizations Iv. Minimum Requirements 1. Must Be A Supplier Located Within Western Visayas 2. Must Be Philgeps Registered 3. Must Be Flexible To The Needs And Requirements Of The Department And Can Deliver Within The Given Budget 4. Must Accept Sendbill Arrangements V. Scope Of Deliverables General Requirements 1. Redesign, Refurbishment/fabrication And Reset-up Of Structures And Panels 2. Logistics And Transport (delivery During Ingress And Pick-up During Egress At Iloilo Convention Center) 3. Ingress And Set Up, Maintenance During The 4-day Trade Fair, And Egress/dismantling 4. Provision Of Necessary Electrical Setup Including Appropriate Lightings 5. Processing Of Necessary Permits And Required Documents For Ingress/egress  Flooring 1 Unit 10x2 Meters Needle Punch Carpet  Structures Canopy Canopy With Metal Or Wood Skeleton Covered With Locally Sourced Woven Bamboo Screen With Love The Philippines Tiles Printed In Sticker On Sintra Board Accents And Lights Projected From Inside The Structure. A. Dimensions I. Column: 3 (width) X 1 (thickness) 9 (height) Feet Ii. Span (ceiling/beam): 6 Meters (length) X 3 Feet (width) X 1 Feet (thickness) B. Love The Philippines Center Panel I. Rectangular 8(height) X 11(width) X 1(thickness) Feet Panel With Lighted Love The Philippines Logo Covered With Woven Bambbo Screen And Sticker On Sintra Board Accent Ii. Love The Philippines Logo: Acrylic Buildup With Led Lights Lightings And Electrical Provisions C. Side Panels I. 2 Pcs Rectangular 2 Meters Height X 3 Feet Wide X 1 Feet Deep Panel Ii. Dot Seal: Sticker On Sintra 2 Feet Diameter Iii. Bagong Pilipinas Logo: Sticker On Sintra 2 Feet Diameter D. Fascia I. Western Visayas: Acrylic Buildup With Led Lights Lightings And Electrical Provisions E. Lightings I. Hanging Lamps: Should Be Locally Sourced In Simple, Geometric Shapes And The Same Finish/color As The Woven Bamboo Screen. Lighted With Light Bulbs (daylight/yellow) Ii. Appropriate Spot Lights For Panels Iii. Appropriate Accent Lights In The Canopy Information Table 2 Counter Tables To Be Used As Information Counter With Woven Bamboo Accent Photos And Design Of The Artworks Must Be Approved By Dot Vi  Graphics And Signages 1 Lot Photographic Printing In Tarpaulin And Vinyl Sticker And Sintra  Decorations And Ornaments 1. Foliage/live Plants Or Other Accents As Approved By Dot Vi 2. Products To Be Displayed Relevant To The Overall Theme Of The Booth As Approved By Dot Vi 3. Product Stands And/or Display Racks As Necessary  Personnel Dedicated Personnel To Coordinate With Dot Vi, And To Manage Technical Requirements During The Exhibit Dates, Ingress And Egress • Product Display/games  Additional Products For Display At The Booth (ilonggo Delicacies Choices: Piaya, Biscocho, Galletas, Barquiron, Etc.)  Others That May Be Needed For Games And Activities To Be Put Up In The Booth Vi. Technical Documents 1. Valid Mayor’s Permit 2. Valid Sec/dti Certificate 3. Philgeps Number/certificate 4. Latest Income Tax Return 5. Notarized Omnibus Sworn Statement Vii. Submission Of Bids Scanned Copy Of Proposal And Complete Technical Requirements Must Be Submitted Via Email To Dot6.procurement@tourism.gov.ph On Or Before 11:00am Of June 26, 2024. Late And Incomplete Documents Will Be Automatically Rejected. *important Note: Proposal Must Include Proposed Budget Breakdown Per Deliverables. Viii. Estimated Total Budget: Php 250,000.00 Inclusive Of Taxes And Bank Charges That May Incur Upon Payment Ix. Reservation Clause The Hope Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract In The Following Situations: If There Is Prima Facie Evidence Of Collusion Between Appropriate Public Officers Or Employees Of The Procuring Entity, Or Between The Bac And Any Of The Bidders, Or If The Collusion Is Between Or Among The Bidders Themselves, Or Between A Bidder And A Third Party, Including Any Act Which Restricts, Suppresses Or Nullifies Or Tends To Restrict, Suppress Or Nullify Competition; If The Bac Is Found To Have Failed In Following The Prescribed Bidding Procedures; Or For Any Justifiable And Reasonable Ground Where The Award Of The Contract Will Not Redound To The Benefit Of The Gop, As Follows: (i) If The Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The Hope; (ii) If The Project Is No Longer Necessary As Determined By The Hope; Or (iii) If The Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Procuring Entity. X. Data Privacy Notice The Department Of Tourism, In Line With The Data Privacy Act Of 2012, Is Committed To Protect And Secure Personal Information Obtained In The Process Of Performance Of Its Mandate. The Personal Information You Provided Will Be Processed And Utilized Solely For Documentation, For Reportorial Requirements/compliance To Governmental Rules And Regulations. Collected Personal Information Will Be Kept/stored And Accessed Only By Authorized Dot Personnel And Will Not Be Shared With Outside Parties Unless Written Consent Is Secured. Information Will Be Stored For Three (3) Years After Which Physical Records Shall Be Disposed Or Destroyed Following The Disposition Process Provided By The National Archives Of The Philippines