Department Of Tourism Region Vi Tender

Description Technical Specifications An Advocacy Trail Run To End Violence Against Women 2024 I. Proposed Date: December 7-8, 2024 Ii. Proposed Venue: Sibalom, Antique Iii. Background: The Department Of Tourism Region Vi Aims To Provide Opportunities To Promote The Dive, Mountain, And Cultural And Heritage Tourism In The Province Of Antique. At The Same Time, The Department Annually Highlights The Promotion Of A Vaw-free Tourism Where It Aims To Keep Everybody Safe When Travelling Anywhere Within The Region. In Line With The Theme, The Conduct Of Series Of Activities To Promote The Province Of Antique And To End-vaw Will Set Forth Towards A Continuing Progress Of The Province And A Vaw-free Tourism Industry In The Region. Lot 1: Dot Accredited Mice Organizer/ Tour Operator In Western Visayas Approved Budget Cost – Php 311,300.00 Scope Of Deliverables: A. Race Materials, Collaterals, Race Kits, And Tokens Particulars Quantity Amount Tokens For Top Finishers 12 Tokens For Partner Offices And Agencies 30 Tokens For Marshalls 50 Total 33,700.00 Race Materials / Collaterals Particulars Qty Finisher Line Ribbon 1 Bamboo (for Frame / Signages) Race Materials (bobby Pins, Gift Wrapper, Yarns, Etc.) Total 6,200.00 Aid Stations Particulars Qty Water (per Container) 10 Fruits/biscuits/chocolates 150 Total 22,700.00 B. Event Proper (december 6 - 8, 2024) December 6 (day 0) With Dot Vi, Iraya Adventure Group And Support Team Particulars Pax Lunch 10 Pm Snacks 30 Dinner 30 Total 17,400.00 December 7 (day 1) With Dot Vi, Iraya Adventure Group And Support Team Lunch 30 Am/pm Snacks 90 Dinner 45 38,700.00 December 8 (day 2) With Dot Vi, Iraya Adventure Group, Support Team, And Runners Am/pm Snacks 220 Lunch 180 93,600.00 Accommodation With Breakfast Room Type / Inclusive Dates Qty Triple-sharing Room With Breakfast Good For 3 Persons 2 Check In: December 6, 2024 Check Out: December 8, 2024 Triple-sharing Room With Breakfast Good For 3 Persons 4 Check In: December 7, 2024 Check Out: December 8, 2024 Single Occupancy Room With Breakfast 1 Check In: December 7, 2024 Check Out: December 8, 2024 Twin-sharing Room Occupancy 2 Check In: December 7, 2024 Check Out: December 8, 2024 42,000.00 C. Events Management (lights And Sounds, Stage Decoration, Performers) Lights And Sound System (w/ Led Wall) 1 Performer(s) 1 Stage Set-up And Decoration 1 37,000.00 Transportation Van Rental (december 7-8, 2024) 8-10 Hours Use Inclusive Of Driver And Gasoline 1 7,000.00 Miscellaneous Expenses 13,000.00 Lot 2: Corporate Giveaways/tokens Company Approved Budget Cost = Php 253,065.00 Scope Deliverables: A. Race Materials, Collaterals, And Race Kits Race Kit Particulars Qty Amount Mesh Bag 200 Multipurpose Headkerchief 200 Bib Number (geena Cloth) 130 Wristband Sticker 200 Finisher Shirts 200 Total 184,740.00 Prizes / Tokens Particulars Qty Acrylic Trophies For Champions 4 Medals For 2nd And 3rd Placers 8 Finisher Medals 120 Total 32,000.00 Race Materials / Collaterals Particulars Qty Inflatable Arch 1 Directional Signages 60 Tarpaulin For Photo Wall (8ft X 8ft) 1 Roll-up Banner 1 Route Map Tarpaulin 2 Aid Station Tarpaulin 5 Promotional Tarpaulin 1 Registration Tarpaulin 2 Finisher Line Ribbon 1 Total 36,325.00 Mode Of Payment: Sendbill Arrangement Approved Budget For The Contract: Php 564,365.00 Inclusive Of All Applicable Taxes Iv. Minimum Requirements • Must Be Registered With Philgeps • Must Be Willing To Provide Services On A Send Bill Arrangement • Must Be Willing To Work On The Given Budget • Must Be Able To Deliver The Goods/services Within The Time Allotted V. Technical Documents For Submission • Valid Mayor’s Permit • Valid Dti And/or Sec Registration • Philgeps Certificate/number (preferrably With Platinum Registration) • Notarized Omnibus Sworn Statement • Dot Accreditation Certificate (for Mice / Events Organizer) • Itr 2023 (income Tax Return 2023) • Tax Clearance Per E.o. 398,s. Of 2005, As Finally Reviewed And Approved By The Bureau Of Internal Revenue (bir). Vi. Submission Of Bids “partial Bids Are Allowed. All Goods Are Grouped In Lots Listed Above. Bidders Shall Have The Option Of Submitting A Proposal On Any Or All Lots And An Evaluation And Contract Award Will Be Undertaken On A Per Lot Basis. Lots Shall Not Be Divided Further Into Sub-lots For The Purpose Of Bidding, Evaluation, And Contract Award.” Original Copies Of Proposal And Technical Documents Must Be Submitted At To Dot Region Vi Office, G/f, Casa Real De Iloilo (old Provincial Capitol), General Luna St., Iloilo City On Or Before November 25, 2024 At 10:00 A.m. Late And Incomplete Documents Will Be Automatically Rejected. Important Note: Proposal Must Include Proposed Budget Breakdown Per Deliverables. Documents Must Be Addressed To: Ms. Mary Lou G. Escullar Head, Bac Secretariat Dot Region Vi Dot6.procurement@tourism.gov.ph Vii. Reservation Clause The Hope Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract In The Following Situations: If There Is Prima Facie Evidence Of Collusion Between Appropriate Public Officers Or Employees Of The Procuring Entity, Or Between The Bac And Any Of The Bidders, Or If The Collusion Is Between Or Among The Bidders Themselves, Or Between A Bidder And A Third Party, Including Any Act Which Restricts, Suppresses Or Nullifies Or Tends To Restrict, Suppress Or Nullify Competition; If The Bac Is Found To Have Failed In Following The Prescribed Bidding Procedures; Or For Any Justifiable And Reasonable Ground Where The Award Of The Contract Will Not Redound To The Benefit Of The Gop, As Follows: (i) If The Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The Hope; (ii) If The Project Is No Longer Necessary As Determined By The Hope; Or (iii) If The Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Procuring Entity. Vii. Data Privacy Notice The Department Of Tourism, In Line With The Data Privacy Act Of 2012, Is Committed To Protect And Secure Personal Information Obtained In The Process Of Performance Of Its Mandate. The Personal Information You Provided Will Be Processed And Utilized Solely For Documentation, For Reportorial Requirements/compliance To Governmental Rules And Regulations. Collected Personal Information Will Be Kept/stored And Accessed Only By Authorized Dot Personnel And Will Not Be Shared With Outside Parties Unless Written Consent Is Secured. Information Will Be Stored For Three (3) Years After Which Physical Records Shall Be Disposed Or Destroyed Following The Disposition Process Provided By The National Archives Of The Philippines.