DEPARTMENT OF TOURISM REGION V Tender

Description I. Purpose/objectives: The Department Of Tourism (dot) – Region V Is In Need Of The Services Of A Booth Contractor To Design/set-up/install As Well As Maintain, And Dismantle The Bicol Booth For The 32nd Ptaa Travel Tour Expo 2025, With The Following Eligibility: A. The Company Must Be The Official Booth Contractor Of The 32nd Ptaa Travel Tour Expo 2025, Or If Not, The Same Must Shoulder The Management And Other Required Fees Set By The Ptaa Travel Tour Expo Organizer/s (if Applicable). B. The Company Must Be Able To Collaborate, Coordinate And Cooperate With The Dot-region V Team/representatives For Inputs In The Concept, Design, Set- Up/installation And Dismantling Of The Exciting Bicol Booths. C. The Company Must Have The Capability To Invest-in, Purchase, Or Rent (and Coordinate Its Delivery To The 32nd Ptaa Travel Tour Expo Venue When Needed) Furniture, Lightings, And Other Accent Pieces Needed To Complete The Bicol Experience Through Its Booth Design. D. Company Must Have At Least Three (3) Years Of Experience In Booth Fabrication For Exhibits And Fairs The Setup Of The Aforementioned Booth Aims To Attain The Following Objectives: A. Generate Positive "name Recall" Of Bicol And Promote Its Tourist Destinations, Highlighting Nature And Cultural Tourism; B. Create An Atmosphere That Highlights The Country's "love The Philippines” New Branding And The “exciting Bicol” Regional Brand; C. Attract And Encourage Consumer, Press, And Travel Guests To Visit The Bicol Booth; D. Provide A Functional Yet Visually Appealing Area For Provision Of Bicol Tourism Information, Product Updates, And/or Audio-visual Presentations. Ii. Scope Of Services: The Philippine Department Of Tourism Region V Requires A Package Of Services Of A Booth Contractor, For The Following: 1. Provision Of Three (3) Mock Up Design For The Booth (final Design To Be Approved By Dot Region V) 2. Set-up/installation And Implementation Of The Design Including Its Maintenance During The 3-day B2c Activities, And Dismantling Of The Exciting Bicol Booths During Egress. The Design Must: • Design Of The Booth Must Be Aligned With The Theme, “beyond Borders” And Must Be Within The New Trends Of Booth Designs • Speak Up The Destination’s Attraction, Effectively Promoting Bicol’s Tourist Destination, Attractions And Activities • Maintain 75% Visibility On All Sides • Strictly Follow The Rules And Regulations Set By The Event Organizers • Be Approved By Dot Region V And The Ptaa Travel Tour Expo Organizer/s. 3. Incorporate In The Design The Following: • Bicol-inspired Lounge With Coffee Break Area • Storage For Brochures And Other Tourism Collaterals/giveaways/merch And Personal Belongings With Locks (to Be Incorporated In The Counter/tables) • Tables/counter For The Co-exhibitors • Space For The Ice Cream Cart And Freezer Of 1st Colonial Grill • Space For Alden Therese Wine (h 41” X W 17” Top 7” Flat Top) • Six (6) Spaces For Co-exhibitors (1 Meter Each) (if You Will Integrate Separate Tables For Each Exhibitor, However If Long Counter Will Be Used No Need For Spaces) 4. Provide The Following Booth Elements: • One (1) Long Counter With Cabinet And Lock / Seven (7) Tables With Cabinet And Lock • Eighteen (18) High Chairs For The Exhibitors  Chairs Must Complement The Overall Look Of The Pavilion Including The Tables • One (1) Cubicle To Conceal The Freezer  Photo/design/text For The Flat Panel Will Be Provided By Dot V  Dimension Of The Freezer Will Be Provided By Dot • One (1) Sala Set With Center Table • One (1) Tv (55-75 Inches) • 3d Texts Of “#excitingbicol,” “love The Philippines” (photo/design Will Be Provided By Dot V) (to Be Installed On Walls/associated In The Overall Design Of The Booth) • Six (6) Brochure Racks (color/design Should Match/complement The Info Counters And High Chairs) • Oak Wood-colored (or Any Similar Color) Carpeted Flooring • Other Accents/decors Of Indigenous/native Materials/design With Bicol Touch, As Well As Green/fresh Plants, If Applicable Only • Flowers As Center Piece In The Lounge Area And Info Counters • Coffee Area With Coffee Maker • Water Dispenser With Supply Of Drinking And Hot Water For 3 Days From February 7-9, 2025 (water Dispenser Must Be Concealed) • Appropriate Lightings And Ample Supply Of Electricity, Extension Power Outlets For The Duration Of The Event, Taking Into Consideration The Electricity Requirements Of The Freezer For The Sili Ice Cream; • Overnight Electricity Starting February 6 Until February 9, 2025 For The Freezer/sili Ice Cream • Other Accessories Deemed Appropriate, If Applicable 5. Provide The Following Supplies Needed In The Booth Including: • Three (3) White Boards (note: 1 Board Per Day) Size: 60cm X 40cm • Supply Of Assorted 3 N 1 Coffee Including Sugar Free, Biscuits/cookies, Candies, Nuts, Etc. With Disposable/paper Cups, Stirrer, Containers For The “pica-pica” And Tissue Papers For 3 Days From Feb.7-9, 2025. • Eight (8) Pieces Of 300ml 70% Solution Alcohol Spray • Garbage Bag (black) For 3 Days • At Least Five (5) Waste Bins • Craft Materials Such As: Scissors, Stapler, Packaging Tapes, Masking Tapes, And Ball Pens 6. Securing Of Necessary Permits And Payment Of Management Fee And Other Related Fees/surcharges That May Be Incurred As Set By The Ptaa Tte If Applicable. 7. Strict Adherence To The Timeline To Ensure Timely Completion, Good Quality And Use Of The Required/desired Materials, So As To Avoid Overtime Fee If Any. Overtime Fee Shall Be Shouldered By The Supplier. 8. Completion Of Booth, Delivery And Turn-over To Dot Region V Not Later Than 5:00pm Of February 6, 2025 To Give Ample Time For The Ingress/arrangements/set-up Of The Exhibitor And Co-exhibitors’ Tourism Collaterals, Brochures, And Other Products At The Booth. 9. Ensure Timely Delivery/transport Of Goods And Materials From And To Supplier Storage To The Venues. 10. Ensure That The Materials Used Are Of Good Quality. 11. Ensure That Electrical Wiring And Connections In The Bicol Booths Are Concealed And Safe, And That There Is Sufficient Power Supply As Required. 12. Dispose And Dismantle Booths/parts During Egress And/or On The Dates Designated By The Event Organizer/s. 13. All Materials Used For The Booth Design May Be Considered As Waste Materials After The Event, Except For Those Which Can Still Be Reused Or Recycled; These Shall Be Turned Over To Dot-region V. 14. Provision Of Photo Documentation Specially During Ingress. 15. Provision Of Necessary Manpower Supply And Support In The Implementation Of The Project To Ensure That Delivery Is Met As Required; Moreover, Delivery Shall Not Exceed The Given Time-frame By The Organizer. 16. Provision Of Other Pertinent Inclusions Deemed Necessary By Both Parties To Improve The General Look And Function Of The Stand And Other Logistical Services As Needed. Iii. Others Dot-region V Gives Utmost Consideration Of And Importance To The Overall Aesthetic Beauty/design And Functionality Of The Booth In The Award Of Contract. Documents For Submission: 1. Duly Accomplished Rfq 2. Proposed Booth Layout Design • Three (3) Mock Up Designs (final Design To Be Approved By Dot Region V) 3. Company Profile 4. Philgeps Certificate/membership 5. List Of Large Scale Local/ International Events Serviced In The Past Three (3) Years 6. Sec/dti Certificates Or Its Equivalent 7. Mayor’s/business Permit/certification Or Its Equivalent 8. Latest Income/ Business Tax Return 9. Tin Certificate/registration Or Its Equivalent 10. Tax Clearance Certificate 11. Omnibus Sworn Statement (revised)