DEPARTMENT OF TOURISM REGION IV Tender

Description Procurement Of A Service Provider For The Booth Rental, Design, Set-up, And Dismantling Of The Calabarzon Booth In Philippine Dive Expo (phidex) On February 23 – 25, 2024 At World Trade Center, Pasay City (inclusive Of Ingress Day On February 22, 2024) Ii. Background The Department Of Tourism (dot) Stages The Philippine International Dive Expo (phidex), The Country’s Largest Platform For The Diving Community, On February 23 – 25, 2024 At The World Trade Center (wtc) In Pasay, Manila. It Is The Philippines’ Largest Platform For The Diving Community Since 2019, Mobilizing Industry Experts, Stakeholders And Dive Enthusiasts In One Communal Space To Foster The Collaboration Of Innovative Ideas, Sustainable Solutions, And Economic Opportunities. Phidex Is The Only Dive Show In The World That Combines In One Event A Dive Travel Exchange (travex), A Business-to-business (b2b) Meeting Program For Local And International Dive Operators, Dive Conference And Seminars, And Familiarization Tours To Top And Emerging Philippine Dive Destinations. Exhibition Booths Will Showcase Dive Resorts And Centers In Different Destinations, As Well As Top-rated Dive Gear And Equipment. The Event Offers Expansive Networking Prospects For Decision Makers, Communities, And Individuals With A Passion For All Things Diving. Themed “heart Of Asia’s Diving: Collaboration For The Ocean Community,” The Fourth Edition Of Phidex Will Specifically Showcase The Philippines’ Competitive Edge As A Diving Destination For Adventurers And Enthusiasts Alike. It Will Also Provide An Avenue For Stakeholders To Connect, Network, And Generate Investments For Local And International Experts To Share Industry Knowledge As Well As Best Sustainable Practices For Ocean Tourism In A Global Context. Through Conferences, Participants Will Also Have A Chance To Learn About New Dive Destinations Developed During The Pandemic, Product Updates From Key Dive Destinations, As Well As Up-to-date Underwater Photography Gear Showcases. International Dive Operators Will Also Get To Inspect And Assess Top And Emerging Dive Destinations Such As Anilao, Bohol, Camiguin, Coron, Dumaguete, Malapascua, Moalboal, Puerto Galera, Southern Leyte, And Ticao Island Through Familiarization Tours. Ingress For The Exhibition Is Scheduled On 22 February 2024. The Regional Office Will Be Requiring The Services Of A Company Engaged In The Business Of Designing And Setting Up Booths For Travel And Consumer Fairs. The Set-up Of The Aforementioned Booth Aims To Attain The Following Objectives: A. Generate Positive “name Recall” Of Calabarzon And Promote The Region’s Dive Tourism Products; B. Create An Atmosphere That Highlights The Region’s Brand; C. Attract And Encourage Consumer, Press, And Travel Guests To Visit The Calabarzon Booth; D. Provide A Highly Functional Yet Visually Appealing Area For Provision Of Calabarzon Tourism Information, Product Updates, Audio Visual Presentations, Tabletop Business Meetings, And Other Interactive Activities. Iii. Procurement Requirements 1. Willing To Provide Services On A Send-bill Arrangement. 2. Must Have The Experience In Rendering Services In Travel And Consumer Fairs. 3. Must Have A Minimum Of Three (3) Years Of Experience In The Business Of Designing And Set Up Of Booths For Large-scale Travel And Consumer Fairs. 4. Must Have A Dedicated Team Who Will Focus On Design, Set Up And Installation Of The Calabarzon Booth. Iv. Scope Of Works/ Deliverables The Department Of Tourism Region Iv-a Requires A Package Of Services For The Following: A. Rental For A 54 Sqm Booth From The Event Organizers. B. Booth Design That Strictly Follows The Rules And Regulations Set By The Event Organizers Including Dimensional Drawings Showing The Front, Side And Back Perspectives, Elevations, Floor Layouts Of The Stand And Details Of Materials Being Used To Set-up The Stand. Booth Details: 1. Size: 54 Square Meters, 4 Sides Open 2. Layout: A. 8 Tables With 1 Chair Each B. 1 Standard Counter With 2 Bar Stools C. Storage Area D. Lounge Area E. Coffee Bar 3. General Stand Design Theme: Dive Calabarzon 4. Stand Requirements: A. Stand Set-up Inclusive Of Appropriate Lighting, Power Outlets, Storage And Lockers. B. Appropriate Backdrop Visuals/overhead Ceiling Banners/interior Décor As Appropriate, Live Plants And Flowers, Sufficient Lighting. C. Led Wall For Three Days. D. Carpeted Flooring. E. Coffee Percolator And Water Dispenser With Potable Water Supply For Three Days.. F. All Exhibition Venue Connections And Fees. G. Sufficient Power Outlets And Lighting. H. Other Accessories Needed To Achieve The Desired Theme. I. Daily Stand Cleaning. J. Stand And Set-up And Dismantling Supervision And Stand Maintenance For The Duration Of The Fair. B. Set-up And Installation Of The Aforementioned Booth While Strictly Following The Rules And Regulations Set By The Fair/event Organizers. C. Coordination With The Organizers. D. Storage/disposal Of The Aforementioned Booths/parts And Egress On The Dates Designated By The Event Organizers. V. Schedule Of Work February 22, 2024: Ingress February 23 – 25, 2024: Expo Proper February 25, 2024: Egress V. Approved Budget For The Contract (abc) The Abc Is Seven Hundred Sixty-five Thousand Pesos (php 765,000.00) Inclusive Of Applicable Taxes And Fees. Vi. Legal Documents 1. Copy Of Mayor’s/business Permit 2. Philgeps Registration 3. Income/business Tax Return 4. Omnibus Sworn Statement (with Special Power Of Attorney For Authorized Representative/signatory If Necessary) Vii. Terms Of Payment Payment Will Be On Send-bill Arrangement. Full Payment Upon Completion Of The Requirements Stipulated In The Technical Specifications. Viii. Project Officer/contact Person Prepared By: Marvin N. Malacaman Tourism Operations Officer Ii 09263737477