DEPARTMENT OF TOURISM REGION I Tender

Description Terms Of Reference Project: Tra Groundbreaking And Moa Signing Ceremonies Requirement: Procurement For Ground Handling Services I. Background And Objective In Fulfillment Of The Department Of Tourism’s Commitment To Improving The Overall Tourist Experience In The Country, The Dot Continues To Pursue The Establishment Of Tourist Rest Areas (tras) As One Of Its Flagship Programs. These Tras Provide Essential Services And Amenities Such As An Information Center, Clean Restrooms, A Lounge And Charging Station, A Dining Area, And A Pasalubong Center To Ensure A More Pleasant And Worthwhile Travel Experience. Additionally, Tras Serve As Venues To Showcase Filipino Artistry Through The Display Of Local Products And The Integration Of Indigenous Materials And Elements In Their Architectural Design. As Part Of The Department’s Ongoing Efforts, The Tourist Rest Area Infrastructure Project Granted To The Province Of Pangasinan Will Be Having Its Groundbreaking And Memorandum Of Agreement (moa) Signing Ceremonies In Lingayen, Pangasinan, On February 13, 2025. Secretary Christina Garcia Frasco Together With Other Dot And Tieza Officials Will Be Attending The Said Event. The Said Activity Requires Accommodation, Transportation, Meals, And Other Logistics During The Following Preparatory And Actual Activities February 11 – Arrival And Inspection Of The Groundbreaking Sites February 12 – Site Preparation And Dry Run Activity February 13 – Tra Groundbreaking And Moa Signing Ceremonies In Relation To This, The Dot- Office Of Special Concerns Requested Assistance From The Department Of Tourism Region 1 In The Coordination And Provision Of Necessary Logistical Requirements And Facilitation Of The Event. Thus, The Services Of A Round Handler Is Required To Provide The Necessities Below: Ii. Specifications Requirement Specifications Physical Set-up Transportation Services For Event Technical And Production Crew One (1) Unit Air-conditioned Van, Captain Seat  Route: Makati/ Manila – Lingayen, Pangasinan – Makati/ Manila  Date: February 11-13, 2025 Final And Detailed Vehicle Dispatch Schedule To Be Determined And Confirmed By Dot Project Team Van Units Can Accommodate 4-6 Pax Including Luggage And Supplies With Courteous And Presentable Drivers, Can Communicate In English Room Accommodation With Breakfast Airconditioned Room Accommodation For The Following Dates: February 11-13  Twin-sharing Room Accommodation For 20 Pax, Preferably 1 Bed Per Person February 12-13  Single Occupancy Vip Rooms For 2 Pax  Twin – Sharing Vip Room For 2 Pax  Twin – Sharing Room For 6 Pax, Preferably 1 Bed Per Person February 13 (11am – 3pm Tentative)  Wash Up Room For Vip Official (single Occupancy Room)  Wash Up Room For Other Officials (twin – Sharing) O Preferable Dot Accredited Hotel Or Resort Within Lingayen, Pangasinan O Air-conditioned Rooms O With Hot & Cold Shower O Strong & Stable Wifi/ Internet Connection O 24-hour Front Office And Housekeeping Services O With Parking Space And Security O Buffet Breakfast Meal Provision Provision Of Meals Based On The Following: February 11  Dinner For 20 Pax February 12  Breakfast For 20 Pax  Lunch For 20 Pax  Dinner For 20 Pax February 13  Breakfast For 30 Pax  Snacks For 25 Pax O Meal Serving Time, Manner And Location Will Be Determined And Approved By The Project Officer Coordinator/s Services Of At Least One (1) Coordinators To Facilitate The Logistics Provision Will Work In Close Coordination With The Project Team Regarding The Group’s Logistical Requirements The Service Provider Shall Work In Close Coordination With The Dot Region 1 Project Team In The Delivery Of Required Services. All Arrangements And Other Deliverables Shall Be Approved By The Dot Project Officer First Prior To Execution. Iii. Approved Budget Of The Contract The Approved Budget Of The Contract Is Two Hundred Thirty Thousand Pesos Only (php 230,000.00) – Inclusive Of Tax. Mode Of Payment – (government Procedure) One-time Direct Bank Payment Through List Of Due And Demandable Accounts Payable-advise To Debit Account (lddap-ada) Or Check At Least 2 Weeks Upon Completion Of All Deliverables And Receipt Of Statement Of Account Based On Actual Utilization/number Of Pax Utilized Inclusive Of Applicable Taxes. Iv. Qualification Of Bidders/ Legal Technical Requirements  Certificate Of Philgeps Registration/number  Current Mayor’s/business Permit  Omnibus Sworn Statement  Engaged In The Business For At Least Three (3) Years At The Date And Time Of The Opening Of Bids;  Must Have A Minimum Of 3 Years’ Experience In Providing Logistical Requirements For Small, Medium, Or Large Scale Events, And The Activities; Reminders To Bidders: 1. Please Note That Projects Will Be Awarded Per Lot. 2. All Bidders Must Submit Their Mayor’s/business Permit, Philgeps Certificate/number, And Omnibus Sworn Statement With Their Quotations/proposals Per Lot Not Later Than The Indicated Deadline On The Philgeps Website. 3. Shall There Be Any Clarifications Or Questions, You May Contact The Bac Secretariat Through Dot1@tourism.gov.ph Or Cp No. 09171564250.