DEPARTMENT OF TOURISM REGION I Tender

Description Project: Wsl La Union International Pro 2024 Requirement: Procurement For Catering Services I. Background And Objective The Department Of Tourism Region 1 Has Renewed Its Support To The World Surf League (wsl), Through The United Philippines Surfing Association (upsa) As They Bring Once Again To Region 1 The Wsl La Union International Pro 2024. Wsl, A Global Organization Establishing Surfing Events Worldwide And Developed The International Ranking System For Surfing, Through Upsa, The National Governing Body Of Surfing In The Country As Recognized By The Philippine Sports Commission (psc) And A Regular Member Of The Philippine Olympic Committee (poc), Will Run Their Regional Qualifying Series For Surfing Competitors To Earn Points And Qualify For The Wsl Challenger Series And Championship Tour, Which Is A Crucial Step To Enter The Olympic Games. This Event Will Bring About Two Hundred Fifty (250) Surf Competitors From Foreign Countries Such As Indonesia, Japan, Thailand, Taiwan, China, United States, South America, And Australia. The Competition Which Will Run For Seven (7) Days In January 2024 Including Other Activities Such As Welcome/ Opening Program And Closing/ Awarding Ceremonies, Tourism Product Displays And Tour Assistance Help Desks. Taking From Last Year’s Successful Implementation Of The Event And The Positive Impact It Marked In The Province Of La Union And In The Region, The Dot Region 1 Has Committed Its Funding And Manpower To Assist In The Implementation And Facilitation Of The Related Activities Of The Said Event With The Main Objective To Put The Province As A Major Surfing Hub In The Asia Pacific Region. Furthermore, Supporting An International Activity Such As The Wsl Aims To Achieve The Following: ✓ To Expand The Economic Opportunity And Benefit Of Staging International Events To Local Stakeholders ✓ To Promote Other Tourism Products And Circuits In The Province Of La Union As Well As Nearby Provinces In Relation To This, The Department Of Tourism Region 1 Requires The Services Of A Caterer Provide And Facilitate A Meal Plan And Other Requirements For The Various Event Activities As Specified Below. Ii. Specifications Requirement Specifications Daily Meal Provision For Competition Facilitators And Technical Working Groups Seven (7) Days Meal Plan For Eighty-five (85) Pax Inclusive Dates: January 22-28, 2024 Delivery Venue: Wsl Secretariat Booth, Infront Of Escape Resort, San Juan, La Union Delivery Schedule ➢ Breakfast @ 5:30 Am ➢ Am Snacks @ 9:00 Am ➢ Lunch @ 12:00 Pm ➢ Pm Snacks @ 3:00 Pm Meal Details: ✓ Breakfast: Scheduling Of Filipino And Continental/ Non-rice Meal, With Drinks ✓ Lunch: Includes Rice, 2-3 Viands, Dessert, Drinks ✓ Snacks: Lights Snacks With Drinks ✓ Meals Should Be Served In Environment-friendly Packaging With Cutlery Set ✓ Menu Options Should Include/ Feature Local Food And Gastronomy In The Province Of Region ✓ With Considerations To Food Restriction And Scheduling Of Muslim-friendly And Non-rice-based Meals For Participants Of Foreign Nationality As Identified By The Project Officer (i.e. Halal, Vegetarian, Prescaterian) Other Requirements: ✓ With Hot And Cold Water, Coffee And Tea Station To Be Installed At The Judges Tower And Secretariat Area ✓ With Designated Focal Person To Coordinate With The Project Officer Dinner Provision And Set-up For The Opening Program Dinner And Cocktails For Two Hundred Thirty (230) Pax Event Date & Time: January 22, 2024 Delivery Venue: To Be Confirmed (outdoor) Delivery Schedule: Food And Set-up Should Be Ready By 5:30 Pm Meal Details: ➢ Cocktail/ Finger Food Station ➢ Soup Station With Bread And Butter ➢ Steamed Rice ➢ Viand Selection Should Include Meat, Fish And Vegetable ➢ Dessert Station ➢ Beverage Station Should Include Hot And Cold Water, Coffee, Tea And Juice Other Requirements: ➢ Tables & Chairs Provision And Set-up ➢ Venue Arrangement And Styling ➢ Photo Wall Printing And Set-up ➢ With Enough Service Staff/ Crew In Uniforms ➢ Menu Options Should Include/ Feature Local Food And Gastronomy In The Province Of Region The Service Provider Shall Work In Close Coordination With The Dot Region 1 Project Team In The Delivery Of Required Services. All Meals Menu Options And Other Deliverables/ Arrangements Shall Be Approved By The Dot Project Officer First Prior To Execution. Iii. Approved Budget Of The Contract The Approved Budget Of The Contract Is Seven Hundred Thirty-six Thousand And Five Hundred Pesos Only (php 736,500.00) – Inclusive Of Tax. Mode Of Payment – (government Procedure) One-time Direct Bank Payment Through List Of Due And Demandable Accounts Payable-advise To Debit Account (lddap-ada) Or Check At Least 2 Weeks Upon Completion Of All Deliverables And Receipt Of Statement Of Account Based On Actual Utilization/number Of Pax Utilized Inclusive Of Applicable Taxes. Iv. Qualification Of Bidders/ Legal Technical Requirements • Certificate Of Philgeps Registration/number • Sec Certificate Of Incorporation/partnership Or Dti Certificate Of Registration • Current Mayor’s/business Permit • Certificate Of Philgeps Registration/number • Omnibus Sworn Statement • Company Profile • Engaged In The Business For At Least Three (3) Years At The Date And Time Of The Opening Of Bids; • Must Have A Minimum Of 3 Years’ Experience In Providing Logistical Requirements For Small, Medium, Or Large Scale Events, And The Activities; Reminders To Bidders: 1. Please Note That Projects Will Be Awarded Per Lot. 2. All Bidders Must Submit Their Dti Certificate, Mayor’s/business Permit, Philgeps Certificate/number, And Omnibus Sworn Statement With Their Quotations/proposals Per Lot Not Later Than The Indicated Deadline On The Philgeps Website. 3. Shall There Be Any Clarifications Or Questions, You May Contact The Bac Secretariat Through Dot1@tourism.gov.ph Or Cp No. 09171564250.