DEPARTMENT OF TOURISM REGION I Tender

Description Project Name : Procurement Of Service Provider For The Ground Handling Services For The North Luzon Travel Expo Implementation Date : October 23-28, 2024 Total Project Cost : Php 861,190.00 Inclusive Of All Applicable Taxes I. Event Overview The North Luzon Travel Expo (nltex) Is An Event Organized By The Department Of Tourism (dot) In The North, Specifically The Cordillera Administrative Region (car) And Dot Regional Offices I, Ii, And Iii. The First Nltex Was Held In 2022 At The Smx Convention Center Clark In Pampanga, While The Second Edition Took Place In 2023 At The Cap Convention Center In Baguio City. The Event Provides A Platform For Travel Agencies, Tour Operators, Hotels, Resorts, Local Government Units, And Other Tourism-related Businesses To Showcase Their Product Offerings And Attract Both Local And International Tourists. This Year’s Edition Which Will Be Held In San Juan, La Union, Does Not Only Focus On The Revitalization Of The Tourism Industry But Also Incorporates Initiatives To Promote Biodiversity Conservation. This Includes Activities Like Tree Planting And "pawikan" (sea Turtle) Conservation, Highlighting The Expo's Commitment To Sustainable Tourism Practices. Ii. Objectives 1. Championing Biodiversity In North Luzon: The Nltex Expo Highlights The Vital Role Of Biodiversity In The Region. Through Engaging Exhibits, Presentations, And Immersive Activities, Visitors Gain A Deeper Understanding Of North Luzon's Diverse Ecosystems, Endangered Species, And The Threats They Face. The Event's Design Prioritizes Environmental Protection, Particularly For Nesting Turtles, With Careful Consideration Given To Lighting, Sound, And Their Natural Habitat. 2. Promote Sustainable Tourism Practices: The Nltex Encourages Tourism Businesses And Communities To Adopt Sustainable Practices That Minimize Their Environmental Impact. This Includes Promoting Eco-friendly Accommodations, Reducing Waste, And Supporting Local Conservation Efforts. 3. Engage In Hands-on Conservation Activities: The Expo Offers Opportunities For Participants To Get Involved In Hands-on Conservation Activities. This Can Include Tree Planting Initiatives To Restore Degraded Forests, Beach Clean-ups To Protect Marine Ecosystems And Participation In "pawikan" Conservation Programs. Iii. Venue: · Urbiztondo Beach, San Juan, La Union Iii. Event Components 1. Travel And Tourism Exhibits · Showcase Of Tourism And Travel Destinations, Products, And Services · Clustered Pavilions North Luzon Pavillions Luzon, Visayas And Mindanao Pavilions Pavilions For Region 1 Provinces · Regular Booths For Dot-attached Agencies (tieza, Tpb, Pra) Regular Booths For National Travel And Tour Associations (philtoa, Ptaa, Naitas, Pata) 2. Food And Craft Stalls · A Variety Of Food Stalls Showcasing Local Dishes And Delicacies. · Craft Stalls Showcasing Handmade Goods And Souvenirs Created By Local Artisans From Different Provinces. 3. Corporate Booths That Offer Affordable Travel Deals And Discounts. 4. Business To Business Networking · The Nltex Provides Opportunities Among Exhibitors And Stakeholders To Network And Forge Partnerships, Fostering Collaboration And Growth Within The Tourism Sector. 5. Love The Philippines Concert The Love The Philippine Concert Is An Exciting Event That Aims To Celebrate The Rich Culture And Heritage Of North Luzon While Promoting Domestic Tourism. The Concert Is Designed To Draw Attendees To The Expo, Boost Community Spirit, And Enhance The Event's Overall Experience By Combining Entertainment With A Strong Message Of National Pride And Appreciation For The Philippines' Diverse Culture And Landscapes. 6. Musical Concert · A Lineup Of Popular Local Musicians, Bands, And Cultural Performers That Represent Various Regions Of North Luzon And The Wider Philippines. · Performances Span Multiple Genres, Including Pop, Rock, Folk, And Traditional Music, Providing A Diverse Auditory Experience. 7. Drone Show · The Nltex Will Be Bringing The Magic Of Drone Technology To Life With A Dazzling Display Of Light, Motion, And Creativity. 8. Corporate Service Responsibility · Tree Planting From The Beach Access Road To Mebuyan’s Vessel · Pawikan Releasing · Beach Clean-up 9. Pawikan Beach Run 2024 · Create Awareness Of The Importance Of Preserving Sea Turtles And Their Habitat Through A Fun Beach Run. · Encourage Community Participation: Bring Together Different Sectors Of The Community To Support And Take Part In Sea Turtle Conservation Efforts. · Engage Tourist And Locals: Foster A Sense Of Community By Involving Both Local Residents And Tourists In A Fun, Educational, And Meaningful Activity. · Promote Eco-tourism: Encourage Sustainable Tourism That Protects Our Beaches And Marine Life. · Inauguration Of The Curma Marine Education Center 10. La Union Surfing Break Activities · Simultaneous To The Activities Of The Nltex Will Be The La Union Surfing Break Activities Where All Delegates Can Participate. This Will Include Sorts And Wellness Experience Activities Such As Surf Clinics And Yoga Sessions 11. Familiarization Tours · The Nltex Includes Post-tour Familiarization Trips To Key Destinations In U7north Luzon, Allowing Participants To Experience The Region's Attractions And New Product Offerings. 12. Tourism Promotions · Special Video Presentation From The Different Regions Showcasing Scenic Spots, Festivals And Cultural Heritage Sites. Vi. Target Audience: · Local Residents: Encouraging Pride In Their Regional Culture And Heritage While Promoting Local Travel · Tourists And Travelers: Attracting Domestic Tourists Looking For Unique Experiences In North Luzon While Providing A Hands-on Understanding Of The Wildlife And Environmental Conservation Efforts. · Families And Youth: Offering Entertainment That Appeals To A Wide Range Of Ages, Making It A Family-friendly Event. · Music And Culture Enthusiasts: Drawing Attendees Who Are Interested In Live Music, Cultural Performances, And Supporting Local Talent. Environmental Enthusiasts: Individuals Interested In Nature, Wildlife And Conservation. · Students And Educators: Schools, Universities, And Educational Institutions Focusing On Environmental Science And Tourism. Vii. Program Of Activities: October 21-23, 2024 : Ingress October 24, 2024 : Soft Opening Of Nltex Welcome Dinner October 25, 2024 : Official Opening Of Nltex And Ribbon Cutting Tree Planting Activity Press Conference Love The Ph Concert Drone Show Dinner October 26, 2024 : Pawikan Run Business To Business Meeting And Networking Continuation Of Travel Fair Turn Over Ceremony Of The Next Nltex Host Musical Concert Egress October 27, 2024 : Beach Clean Up And Familiarization Tour October 28, 2024 : Continuation Of Familiarization Tour I. Procurement Requirements 1. Must Be Dot Accredited. 2. Must Have Experience In Ground Handling /tour Coordination Services. 3. Willing To Provide Services On A Send-bill Arrangement. 4. Amenable For Date Changes 5. Flexible For Last-minute Requirement Changes. Ii. Scope Of Works/ Deliverables A. Transportation  3 Units Van Service For Dot Officials From October 24-26, 2024  Route: Within La Union B. Accommodation With Breakfast 1. October 23-27, 2024- 4 Nights  Twin Sharing Room With 2 Separate Beds For 16 Pax (regional Directors And Attached Agencies) 2. October 25-27, 2024 – 2 Nights  Single Room Occupancy For 7 Dot Officials And Executives  Twin Sharing Room With Two Separate Beds For 16 Pax For Invited Artists, Media And Stakeholders 3. October 24 - 27, 2024 – 3 Nights  Twin Sharing Room With 2 Separate Beds For 2 Ousec Staff And Security 4. October 25 – 26, 2024 – 1 Night  Single Room Occupancy For 6 Lgu Officials (governors, Congressmen, Mayors) 5. October 23-27, 2024 – 4 Nights  Triple Or Quad Sharing Room Separate For Male And Female Good For 8 Pax Dot Region 1 Staff Assigned As Overseer Of The Event C. Meals 1. October 23, 2024  4 Pax – Lunch And Dinner For Osec Advance Party 2. October 24-26, 2024  30 Pax – Lunch For Invited Officials And Private Stakeholders 3. October 24 And 25, 2024  60 Packed Snacks For Cultural Performers 4. October 25, 2024  60 Packed Dinner For Cultural Performers 5. October 23, 2024  10 Packed Lunch And Dinner For Dot R1 Staff 6. October 24-26, 2024  20 Pax Packed Lunch For Dot R1 Staff 7. October 24-26, 2024  20 Packed Pm Snacks For Pnp And Security D. Familiarization Tour On October 27-28, 2024 E. Meals  Curated Am/pm Snacks, Lunch And Dinner For 2 Days Good Fpr 50 Pax F. Accommodation  Twin Sharing With 2 Separate Beds And Breakfast Good For 40 Pax G. Tokens  40 Pcs Customized Region 1 Tokens With Packaging H. Professional Fees For Tour Guide For 2 Days I. Other Tour Requirements:  7 Units Bamboo Raft At The Immuki Island  Entrance Fees At The Bahay Na Bato For 40 Pax  Cold Towels For 2 Days At 100pcs/day  Sufficient Cold Hydrating Fluids For The Whole Duration Of The Tour Other Requirements Include:  Standby First Aid/ Emergency Kit With The Provision Of Basic Drugs And Medicine For Minor Cases  Supplier Must Be Always In Close Coordination At All Times  Supplier Must Be Flexible To Any Last-minute Changes To The Activity The Service Provider Shall Work In Coordination With The Dot Region 1 Project Team In The Implementation And Facilitation Of The Project Under A Pre-approved Proposed Activities. Any Changes In The Itinerary And Logistical Requirements Shall Be Coordinated By Dot R1 To The Service Provider For Necessary Adjustment Which Shall Be Agreed Upon By Both Parties. Approved Budget For The Contract (abc) The Abc Is Eight Hundred Sixty One Thousand One Hundred Ninety Pesos (php 861,190.00) Inclusive Of Applicable Taxes And Fees. Iii. Legal Documents 1. Copy Of Valid Mayor’s/business Permit 2. Philgeps Registration No. 3. Omnibus Sworn Statement (with Special Power Of Attorney For Authorized Representative/signatory If Necessary) Iv. Terms Of Payment Payment Will Be On Send-bill Arrangement. Full Payment Upon Completion Of The Requirements Stipulated In The Technical Specifications.