DEPARTMENT OF TOURISM REGION I Tender

Description Procurement Of Ground Handling Services For The Implementation Of The Orientation On The Dot Accreditation System, Tourism Standards Updates And Gender Sensitivity Awareness For Tourism Officers In Region 1 On October 3-4, 2024 And October 17-18, 2024 I. Background And Objectives In Order To Encourage Global Competitiveness, Strengthen Data Gathering And, Research On Tourism, And Facilitate The Promotion Of Individual Enterprises And The Industry As A Whole, The Department Of Tourism Shall Prescribe And Regulate The Standards For The Operation Of The Tourism Industry. Thus, The Department Will Conduct Orientation On The Updated Dot Accreditation Guidelines, Policies And Procedures And, In Line With The Gender Mainstreaming Efforts Of The Department Of Tourism Which Is To Integrate A Gender Perspective In All Its Programs, Activities And Projects And With The Low Compliance Of Tourism Establishments On Gender- Responsive Tourism Standards, The Department Of Tourism Region 1 (dot R1) Will Conduct Gender Sensitivity Awareness To Tourism Stakeholders In Region 1. The Activity Aims To Attain The Following:  To Establish A Common Understanding And Interpretation On The New Accreditation Scheme, Its Criteria, Implementing Guidelines And Processing;  To Give Opportunity For Potential Tourism Stakeholders To Be Accredited;  To Inform The Stakeholders Regarding R.a. 9593 And The Benefits Of Being Accredited By The Dot;  To Increase Of Awareness And Compliance Of The Tourism Stakeholders On Gender- Responsive Tourism Standard And To Identity Existing Gender Issues In Their Community;  To Strengthen Tourism Stakeholder’s Awareness Of The Gender Roles, Expectations And Issues And Their Impact On Community’s Day-to-day Life; And  To Develop An Understanding Of Basic Gender Concepts And Their Application To The Long-term Implementation Of Development Programs And Initiatives. Ii. Procurement Requirements A. Must Be Dot Accredited. B. Must Be Located In Region 1. C. Must Have An Experience In Ground Handling Services. D. Willing To Provide Services On A Send – Bill Arrangement. E. Amenable For Date Changes. F. Flexible For Last Minute Requirements. Iii. Specifications And Deliverables Date Unit Particulars Specification A. Venue Rental *october 17, 2024 In Pangasinan *(tentative Date, Subject For Change) 50 Pax Air-conditioned Function Hall With Lcd Projector, White Screen/led Tv, Sound System, At Least 2 Wireless Microphone With Available Hdmi, Vga, Audio Jack Cords, Wifi, And Venue Set-up Including Secretariat Area And Free Flowing Coffee & Water Dispenser *october 18, 2024, Laoag City, Ilocos Norte *(tentative Date, Subject For Change) 50 Pax Air-conditioned Function Hall With Lcd Projector, White Screen/led Tv, Sound System, At Least 2 Wireless Microphone With Available Hdmi, Vga, Audio Jack Cords, Wifi, And Venue Set-up Including Secretariat Area And Free Flowing Coffee & Water Dispenser B. Meals October 2, 2024 - La Union 4 Pax Dinner Plated With Soup And Drinks October 3, 2024, La Union 50 Pax -am Snacks -pm Snacks -lunch -plated Am Snacks -plated Pm Snacks -controlled Buffet With 3 Viands, Rice, Soup, Dessert And Drinks October 3, 2024, La Union 10 Pax Dinner Plated With Soup And Drinks October 4, 2024 - 50 Pax -am Snacks -plated Am Vigan City, Ilocos Sur -pm Snacks -lunch Snacks -plated Pm Snacks -controlled Buffet With 3 Viands, Rice, Soup, Dessert And Drinks October 4, 2024- Vigan City, Ilocos Sur 10 Pax Dinner Plated With Soup And Drinks October 16, 2024 – Pangasinan *(tentative Date, Subject For Change) 4 Pax Dinner Plated With Soup And Drinks October 17, 2024 – Pangasinan *(tentative Date, Subject For Change) 50 Pax -am Snacks -pm Snacks -lunch -plated Am Snacks -plated Pm Snacks -controlled Buffet With 3 Viands, Rice, Soup, Dessert And Drinks October 17, 2024 – Pangasinan *(tentative Date, Subject For Change) 10 Pax Dinner Plated With Soup And Drinks Plated Dinner October 18, 2024 – Laoag City, Ilocos Norte *(tentative Date, Subject For Change) 50 Pax -am Snacks -pm Snacks -lunch -plated Am Snacks -plated Pm Snacks -controlled Buffet With 3 Viands, Rice, Soup, Dessert And Drinks October 18, 2024 – Laoag City, Ilocos Norte *(tentative Date, Subject For Change) 10 Pax Dinner Plated With Soup And Drinks C. Accommodation October 2, 2024 - La Union 4 Pax Overnight 2 Twin Single Beds Aircon Rooms October 3, 2024 - Vigan City, Ilocos Sur 4 Pax Overnight 2 Twin Single Beds Aircon Rooms 6 Pax Overnight 2 Triple Single Beds Aircon Rooms October 16, 2024 – Pangasinan 4 Pax Overnight 2 Twin Single Beds Aircon Rooms *(tentative Date, Subject For Change) 6 Pax Overnight 2 Triple Single Beds Aircon Rooms October 17, 2024 – Laoag City, Ilocos Norte *(tentative Date, Subject For Change) 4 Pax Overnight 2 Twin Single Beds Aircon Rooms 6 Pax Overnight 2 Triple Single Beds Aircon Rooms D. Tokens 4 Pax 4 Sets Of Promotional Products In Region 1 With Packaging Every Activity: *october 3, 2024 - La Union *october 4, 2024 -vigan City, Ilocos Sur *october 17, 2024 *(tentative Date, Subject For Change) -pangasinan *october 18, 2024*(tentative Date, Subject For Change) -laoag City, Ilocos Norte Assorted Promotional Products Of Every Province -la Union (abel Blanket Queen Size In Tampipi) -pangasinan (pop Buri Tote Bag With Pangasinan Products) -ilocos Sur (bibingka, Chichacorn And Bagnet) -ilocos Norte (longanisa,, Banana And Camote Chips E. Provision Of Printing Tarpaulin 2 Pcs Generic Tarpaulin -for La Union And Pangasinan -for Ilocos Sur And Ilocos Norte Other Requirements: A. The Service Provider Shall Work In Close Coordination With The Dot Region 1 Project Team In The Delivery Of Required Services; B. Provision Of Event Banner/tarpaulin (designed To Be Given By Dot R1) For Photo Documentation. C. Any Changes In The Requirements Shall Be Coordinated By Dot R1 To The Service Provider For Necessary Adjustment Which Shall Be Agreed Upon By Both Parties At No Additional Cost; D. The Service Provider Must Have A Dedicated Staff/point Person At The Site During The Activity; And E. The Ground Handler Shall Render Deliverables On The Agreed Timeline. Iv. Approved Budget Of The Contract The Approved Budget Of The Contract Is Two Hundred Sixty-three Thousand Six Hundred Seventy Pesos Only (php 263,670.00) – Inclusive Of Tax. Mode Of Payment – (government Procedure) One-time Direct Bank Payment Through List Of Due And Demandable Accounts Payable-advise To Debit Account (lddap-ada) Or Check At Least 2 Weeks Upon Completion Of All Deliverables And Receipt Of Statement Of Account Based On Actual Utilization/number Of Pax Utilized Inclusive Of Applicable Taxes. V. Qualification Of Bidders/legal Technical Requirements  Certificate Of Philgeps Registration/number  Valid Mayor’s/business Permit  Omnibus Sworn Statement  Engaged In The Business For At Least Three (3) Years At The Date And Time Of The Opening Of Bids; And  Must Have A Minimum Of 3 Years’ Experience In Providing Logistical Requirements For Small, Medium, Or Large -scale Events And The Activities. Reminders To Bidders: 1. Please Note That Projects Will Be Awarded As One Lot/package. 2. All Bidders Must Submit Their Valid Mayor’s/business Permit, Philgeps Certificate/number And Income Business Tax Return With Their Quotations/proposals Per Lot Not Later Than The Indicated Deadline On The Philgeps Website. 3. Shall There Be Any Clarifications Or Questions, You May Contact The Bac Secretariat Through Dot1@tourism.gov.ph Or Cp No. 09171564250.