Department Of Tourism Ncr Tender

Description I. Background In Today’s Fast-paced Environment, Efficiency And Effectivity In One’s Task Is Of Paramount Importance. From A Technology Standpoint, Automating The Conventional Paper-and-pen Process Of Doing Inspection Will Ensure That More Accreditation Applications Are Given Attention. This Will Also Benefit The Inspectors And The Stakeholders Along The Process. Digitalization Or The Complete Migration To Digital Format Of All Processes Will Create A System Where Data Collection, Mining, And Consolidation Of Report Will Be Made Easy. The Dot Issues A Certification To Tourism Enterprises That Have Complied With The Minimum And Progressive Levels Of Operating Quality And Internationally Recognized Standards For The Operation And Maintenance Of Their Tourism Facilities And Services. The Said Accreditation Is Indicated In Republic Act 9593 Or The “tourism Act Of 2009.” As Stated At Section 40 Of The Republic Act 9593, “the Department Shall Develop An Integrated System Of Accreditation In Coordination With Concerned Agencies And Entities, In Order To Reduce The Regulatory And Financial Burden On Tourism-related Enterprises. The Effectivity Of The Proposed Application Will Boost The Number Of Properties To Be Readily Available To Inspect. Accreditation Officers Would Adhere To The Values Of Being An Evaluator In Terms Of Standards And Its Regulations In Inspecting The Different Properties Of The Departments Stakeholders. The Easy Access To An Accreditation Inspection Application Will Be The Future Of The Department. It Would Revolutionize The Way We See Accreditation As A Whole. “easy, Direct And Future Ready”. The Purpose Of This Is To Professionalize And Standardize The Quality Of Services Offered By Tourism Establishments That Offer Accommodations, Ticketing, Packaged Tours, And Transport Services Among Others. The Accreditation Helps The Dot Monitor Each Travel And Tourism Establishment In Complying With The Standards Set For The Industry. At The Same Time, This Protects The Consumers From Unreliable Or Even Fly-by-night Operations And Poor Service. The Process Of Accreditation, Specifically The Physical Inspection Component, Is Done Manually Thru Paper And Pen. This Method Greatly Affects Efficiency And Is Prone To Mistakes Especially Due To The Limited Means Of Which The Form Can Capture Information. Ii. Objectives · To Be Able To Digitalize The Inspection Process Through The Use Of An Application That Has A Desktop And Mobility Features. · To Auto Generate Inspection Reports Through The Checklist That Is Embedded In The Application. · To Facilitate Faster Processing Of Accreditation Applications. · To Function As A “to-go” Application That Would Help Cut Time In Regards To The Inspectuion Process. · To Modernize The Inspection Process In Accrediting Properties In Metro Manila. Iii. Project Description The Proposed Inspection Application Would Be A Fast And On-the-go Application That Would Revolutionize How The Inspector Officers Inspect The Different Properties. It Will Have Desktop And Mobility Features That Would Compile Data From An Inspected Property And Convert It To A Word/pdf Inspection Report. It Will Show The Inspection Checklist, Upload And Download Photos For The Report. A Desktop Application With Mobility Features That Digitalizes The Inspection Checklist With Image Capture Features, Data Mining, Report Generation Capabilities In Using The Same Format/template As The Printed Report, It Will Cut Time In Inspecting A Property Because At The End Of The Inspection, The Inspection Report Would Be Readily Available As A Word/pdf File Once Submitted. This Application Will Have Different Dropdown Boxes On What Kind Of Property To Inspect. (hotels, Mabuhay Accommodations, Apartment Hotels, Restaurants, Travel And Tour, Tour Guides, Etc.) This Application Will Only Be Used By Dot Inpector Officers Of The Accreditation Team. The Inspector Officers Would Be Given A Specific Email Address And Password To Access The Application. In Doing So, Only Accreditation Officers Can Check, Print And Edit The Inspection Report On The Properties He/she Inspected. Iv. Legal Basis ● The Tourism Act Of 2009 Otherwise Known As Ra 9593, Section 40 Of The Republic Act 9593, “value Of Accreditation. The Department Shall Develop A System To Enhance The Value Of Accreditation Among Primary And Secondary Tourism Enterprises. Only Accredited Enterprises Shall Be Beneficiaries Of Promotional, Training And Other Programs Of The Department And Its Attached Agencies And Corporations. Accredited Enterprises Shall, Insofar As Practicable, Give Due Preference To Other Accredited Enterprises In Obtaining Relevant Services. The Department Shall Develop An Integrated System Of Accreditation In Coordination With Concerned Agencies And Entities, In Order To Reduce The Regulatory And Financial Burden On Tourism-related Enterprises.” V. Requirements For Suppliers A) Duly Registered Company Engaged In Information Technology And Systems Integration. B) At Least Three (3) Years Of Entity Existence With Experience In Online Collaboration And Operations Management Systems, Customized It–related Projects, Within The Private Industry And/or For Government Agencies (preferably Doh/boq, Dotr, Oss-mrof). C) Have Provided An Online Platform For Collection And Compilation Of Information, Analysis Of Data And Presentation Of Reports And Dashboards To Users. D) Must Be Registered With The Philippine Government Electronic Procurement Systems (philgeps). E) Must Provide A Breakdown Of Prices And Services Included In The Quotation Complete With E-vat And Other Government Taxes; F) Amenable To Government Procedure Or Send-bill Arrangement And Preferably With Land Bank Of The Philippines Account. G) With An Office In Metro Manila. Must Be Able To Provide After Sales Services And Troubleshooting Support. Vi. Scope Of Work/deliverables A. Technology Requirements · Web Server: Tomcat Web Server · Development Platform · Web Framework B. Software Development Requirements · Database Design And Architecture · User Interface Design With Mobile Layout · User Registration And Login Ø View List Of Inspection Reports Generated Per User Ø Admin Can View All Inspection Reports C. Create Inspection Reports · Mandatory Requirements Ø Arrival / Departure Area Ø Public Areas Ø Bedroom Ø Bathroom Ø Food And Beverages Ø Amenities And Services Ø Business Practices · Minimum Requirements: Ø Arrival / Departure Ø Bedroom Ø Food And Beverage D. Generate Pdf Report Format E. System Deployment / User Acceptance Testing F. Web Hosting G. After Sales Technical Support (provide After-sales Technical And Troubleshooting Support) H. Proposed Project Timeline Vii. Other Related Costs A. For Items That Are Outside The Scope Of This Proposal, Supplier To Estimate The Days Needed To Implement The Changes Or The Additional Module, And The Cost Structure Will Be Similar To The Costing Table Submitted. B. Any Further Change Requests Cost Proposals Are Subject To The Validation And The Approval Of The Supplier. Viii. Program Guarantee Supplier Will Provide Program Functionality Guarantee For Three (3) Months. Main Server Machine Should Have An Internet Connection With Ability For The Supplier To Remotely Access This Machine For Support And Maintenance Work If Needed. Vii. Legal/technical Requirements 1. Current Mayor’s/business Permit 2. Philgeps Registration Number 3. Latest Income/business Tax Return 4. Original Or Certified True Copy Of Duly Notarized Omnibus Sworn Statement 5. Curriculum Vitae And Company Profile Ix. Terms Of Payment For One-time Project Development: - 50% Progress Billing Upon Deployment Of Reports Creation Module - 50% Progress Billing Upon Full Completion Of The Application And Deployment To Live Url Note: Project Owner Reserves The Right To Terminate Any Service If Payment Has Not Been Received Within The Agreed Period. Government Procedure And Is Subject To Appropriate Government Taxes. X. Approved Budget For The Contract (abc): Total Budget: Php 242,000.00 Documentary Requirements To Be Submitted: 1. Valid Mayor’s/business Permit 2. Philgeps Registration Number 3. Latest Income/business Tax Return 4. Original Or Certified True Copy Of Duly Notarized Omnibus Sworn Statement 5. Company Profile And Curriculum Vitae Of Key Officer/staff 6. Software Digital Artwork Samples Contact Person: Mr. Ivannovich T. Agote - Itagote@tourism.gov.ph