Department Of Social Welfare And Development Region Xii Tender

Description Request For Quotation Rfq No. 2025-03-0167/188/187/190/189/186 Date: April 22, 2025 Company/business Name: ____________________________________________________ Address: __________________________________________________________________ Business/mayor’s Permit No.:__________________________________________________ Tin: ______________________________________________________________________ Philgeps Registration Number (required) ________________________________________ The Department Of Social Welfare Development Field Office Xii (dswd Fo Xii), Through Its Bids And Awards Committee (bac), Intends To Procure Accommodation And Catering Services For The Consultation Dialogue With Other Stakeholders ( 1 Day Activity Live-in), Consultation/orientation Dialogue With The Newly Mc Guidelines( 1 Day Activity Live-in), Consultation Dialogue With The Congressional Office Staff, Governors And Lgus Representative ( 1 Day Activity Live-in), Provision Of Technical Assitance On The Process Of Liquidation ( 1 Day Activity Live-in), Provision Of Technical Assistance On The Operation Of Crims, And Consultation Dialogue With Service Provider ( 1 Day Activity Through Section 53.9 Small Value Mode Of Procurement Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Lot No. Description Approved Budget For The Contract (abc) 1 2025-03-0167 Accommodation And Catering Services For The Consultation Dialogue With Other Stakeholders ( 1 Day Activity Live-in) ₱108,000.00 2 2025-03-0188 Accommodation And Catering Services For The Consultation/orientation Dialogue With The Newly Mc Guidelines( 1 Day Activity Live-in) ₱108,000.00 3 2025-03-0187 Accommodation And Catering Services For The Consultation Dialogue With The Congressional Office Staff, Governors And Lgus Representative ( 1 Day Activity Live-in) ₱216,000.00 4 2025-03-0190 Accommodation And Catering Services For The Provision Of Technical Assitance On The Process Of Liquidation ( 1 Day Activity Live-in) ₱108,000.00 5 2025-03-0189 Catering Services For The Provision Of Technical Assistance On The Operation Of Crims ₱64,000.00 6 2025-03-0186 Catering Services For The Consultation Dialogue With Service Provider ( 1 Day Activity) ₱144,000.00 Total Approved Budget For The Contract (abc) ₱748,000.00 Interested Service Providers Shall Submit A Quotation For The Above Enumerated Lots Or Items, And Evaluation, Including Award Of Contract, Will Be Undertaken On Per Total Quoted. Please Submit Your Duly Signed Quotation Addressed To The Bids And Awards Committee (bac) Chairperson And To The Given Address Below, On Or Before, 10:00 Am Of 28 April 2025, Subject To The Compliance With The Terms And Conditions Provided On This Request For Quotation (rfq): Ms. Jackiya A. Lao Chairperson, Bids And Award Committee Dswd Xii, Regional Center, Brgy. Carpenter Hills, City Of Koronadal, South Cotabato Telephone No.: (083)-228-8637 Email: Procurement.fo12@dswd.gov.ph Interested Service Provider Shall Also Submit The Following Documents Along With The Quotation On Or Before The Above Specified Deadline Of Submission Of Quotation: A. Copy Of Mayors/business Permit; B. Copy Of Philgeps Certificate; C. Copy Of Registration Certificate From Sec, Dti, Or Cda Or Its Equivalent; D. Copy Of Bir Certificate Of Registration; And E. Omnibus Sworn Statement (for Abc Above P50,000.00) For Any Clarification, You May Contact The Bac Secretariat At (083)-228-8637 Or Send Email To Procurement.fo12@dswd.gov.ph. Abdulqudduz R. Barambangan Procurement Head After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: Accommodation And Catering Services For The Consultation Dialogue With Other Stakeholders ( 1 Day Activity Live-in), Consultation/orientation Dialogue With The Newly Mc Guidelines( 1 Day Activity Live-in), Consultation Dialogue With The Congressional Office Staff, Governors And Lgus Representative ( 1 Day Activity Live-in), Provision Of Technical Assitance On The Process Of Liquidation ( 1 Day Activity Live-in), Provision Of Technical Assistance On The Operation Of Crims, And Consultation Dialogue With Service Provider ( 1 Day Activity Minimum Technical Specifications Offered Technical Specification/ Service Statement Of Compliance (“comply” Or “not Comply” Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. Requirements: 1 2025-03-0167 Accommodation And Catering Services For The Consultation Dialogue With Other Stakeholders ( 1 Day Activity Live-in) 2 2025-03-0188 Accommodation And Catering Services For The Consultation/orientation Dialogue With The Newly Mc Guidelines( 1 Day Activity Live-in) 3 2025-03-0187 Accommodation And Catering Services For The Consultation Dialogue With The Congressional Office Staff, Governors And Lgus Representative ( 1 Day Activity Live-in) 4 2025-03-0190 Accommodation And Catering Services For The Provision Of Technical Assitance On The Process Of Liquidation ( 1 Day Activity Live-in) Accommodation And Catering Services- 1 Day Live In ( 3 Meals And 2 Snacks) Specification: A. Room Accommodation: Double Sharing With Individual Bed Per Pax With Free Provisions Replenished Daily (fully Air-conditioned) B. Meals Requirement 1.breakfast (buffet) 4 Viands With Rice,coffee/choco/tea Drinks (choices Of Viands-egg(boiled Egg/scramble/sunny Side Up) Vegetables Selection; Fish,dried Fish,beef Or Chicken) 2.breakfast Will Be Serve According To The Preference Of The Organizer (am Snack) Heavy Snack Served With Cold Beverage In Can (lunch) 4 Viands With Rice, Dessert, Soup And Cold Beverage In Can (pm Snack) Heavy Snack Served With Cold Beverage In Can (dinner) 4 Viands With Rice, Dessert, Soup And Cold Beverage In Can (choice Of Viands:fish, Beef, Chicken & Vegetable) C. Function Rooms: 1. Free Use Of Function Room That Can Accommodate At Least The Number Of Participants With Extra Space For Workshop Activities For Plenary Until 10 P.m (for Night Sessions) Whenever Necessary And With 4 Round Tables For 10 Pax Per Table To Ensure Social Distancing As Part Of The Health Protocol 2. Function Room Should Have No Pillars That Can Block The View Of Participants And Speaker 3. With Good Sound System With At Least 3 Wireless Microphones And Audio Jack (audio Technician On Standby) 4. Sound Proof, Well-lighted And Ventilated 5. Free And Strong Wi-fi Connection (within Rooms And Function Hall) 6. Free Use Of Lcd Projector,2 Wide Screen With Splitter Cord And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat 7. Free Use Of Whiteboard And Eraser 8. Free Flowing Coffee/tea/water With Hot And Cold Water Dispenser 9. With 2 Standby Waiters 10. Cctv Protected 11. Free Socialization Night-open Wide Space D. Notes 1. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking. 2. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking And Located At Least Along The National Highway For Participants Accessibility 3. Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/casinos And Should Not Beside Or Across Funeral Parlor 4. Hotel Can Provide The Required Number Of Rooms And Should Not Transfer Participants To Another Hotel 5. No Pork Menu 6. Free Use Of Amenities The Bid Per Item Should Not Exceed The Approved Budget For The Contract For Each Line Item Or Lot Payment Term: After The Conduct Of Each Activity Delivery Term: As Per Schedule Place Of Delivery / Venue: Koronadal City 5 2025-03-0189 Catering Services For The Provision Of Technical Assistance On The Operation Of Crims 6 2025-03-0186 Catering Services For The Consultation Dialogue With Service Provider ( 1 Day Activity) Catering Services- 1 Day Activity ( 1 Meal And 2 Snacks) Specification: A. Meals Requirement (am Snack) Heavy Snack Served With Cold Beverage In Can (lunch) 4 Viands With Rice, Dessert, Soup And Cold Beverage In Can (pm Snack) Heavy Snack Served With Cold Beverage In Can B. Function Rooms: 1. Free Use Of Function Room That Can Accommodate At Least The Number Of Participants With Extra Space For Workshop Activities For Plenary Until 10 P.m (for Night Sessions) Whenever Necessary And With 4 Round Tables For 10 Pax Per Table To Ensure Social Distancing As Part Of The Health Protocol 2. Function Room Should Have No Pillars That Can Block The View Of Participants And Speaker 3. With Good Sound System With At Least 3 Wireless Microphones And Audio Jack (audio Technician On Standby) 4. Sound Proof, Well-lighted And Ventilated 5. Free And Strong Wi-fi Connection (within Rooms And Function Hall) 6. Free Use Of Lcd Projector,2 Wide Screen With Splitter Cord And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat 7. Free Use Of Whiteboard And Eraser 8. Free Flowing Coffee/tea/water With Hot And Cold Water Dispenser 9. With 2 Standby Waiters 10. Cctv Protected 11. Free Socialization Night-open Wide Space D. Notes 1. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking. 2. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking And Located At Least Along The National Highway For Participants Accessibility 3. Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/casinos And Should Not Beside Or Across Funeral Parlor 4. Hotel Can Provide The Required Number Of Rooms And Should Not Transfer Participants To Another Hotel 5. No Pork Menu 6. Free Use Of Amenities The Bid Per Item Should Not Exceed The Approved Budget For The Contract For Each Line Item Or Lot Payment Term: After The Conduct Of Each Activity Delivery Term: As Per Schedule Place Of Delivery / Venue: Koronadal City Financial Offer: Please Quote Your Best Offer For The Item/s Below. Please Do Not Leave Any Blank Items. Indicate “0” If Item Being Offered Is For Free. Accommodation And Catering Services For The Consultation Dialogue With Other Stakeholders ( 1 Day Activity Live-in), Consultation/orientation Dialogue With The Newly Mc Guidelines( 1 Day Activity Live-in), Consultation Dialogue With The Congressional Office Staff, Governors And Lgus Representative ( 1 Day Activity Live-in), Provision Of Technical Assitance On The Process Of Liquidation ( 1 Day Activity Live-in), Provision Of Technical Assistance On The Operation Of Crims, And Consultation Dialogue With Service Provider ( 1 Day Activity Approved Budget For The Contract Offered Quotation Seven Hundred Forty-eight Thousand Pesos Only (₱748,000.00) In Words: In Figures: ______________________________ Note: Please Attach The Breakdown Of The Offered Proposal Inclusive Of Vat Which Will Be The Basis For The Computation Of Unit Prices ______________________ Signature Over Printed Name _______________________ Position/designation _______________________ Tel./fax/mobile No. _______________________ Email Address/es Canvassed By: Certified As To Propriety Of The Canvassing: ____________________ _______________________________ (signature Over Printed Name) Abdulqudduz R. Barambangan Procurement Head Price Schedule For Goods Offered From Within The Philippines [shall Be Submitted With The Bid If Bidder Is Offering Goods From Within The Philippines] ______________________________________________________________________________ For Goods Offered From Within The Philippines Name Of Bidder ______________________________________________ Rfq No. 2025-03-0167/188/187/190/189/186 Page ___of___ 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+8) Total Price Delivered Final Destination (col 9) X (col 4) 1 2025-03-0167 Accommodation And Catering Services For The Consultation Dialogue With Other Stakeholders ( 1 Day Activity Live-in) 40 Pax 2 2025-03-0188 Accommodation And Catering Services For The Consultation/orientation Dialogue With The Newly Mc Guidelines( 1 Day Activity Live-in) 40 Pax 3 2025-03-0187 Accommodation And Catering Services For The Consultation Dialogue With The Congressional Office Staff, Governors And Lgus Representative ( 1 Day Activity Live-in) 80 Pax 4 2025-03-0190 Accommodation And Catering Services For The Provision Of Technical Assitance On The Process Of Liquidation ( 1 Day Activity Live-in) 40 Pax Accommodation And Catering Services- 1 Day Live In ( 3 Meals And 2 Snacks) Specification: A. Room Accommodation: Double Sharing With Individual Bed Per Pax With Free Provisions Replenished Daily (fully Air-conditioned) B. Meals Requirement 1.breakfast (buffet) 4 Viands With Rice,coffee/choco/tea Drinks (choices Of Viands-egg(boiled Egg/scramble/sunny Side Up) Vegetables Selection; Fish,dried Fish,beef Or Chicken) 2.breakfast Will Be Serve According To The Preference Of The Organizer (am Snack) Heavy Snack Served With Cold Beverage In Can (lunch) 4 Viands With Rice, Dessert, Soup And Cold Beverage In Can (pm Snack) Heavy Snack Served With Cold Beverage In Can (dinner) 4 Viands With Rice, Dessert, Soup And Cold Beverage In Can (choice Of Viands:fish, Beef, Chicken & Vegetable) C. Function Rooms: 1. Free Use Of Function Room That Can Accommodate At Least The Number Of Participants With Extra Space For Workshop Activities For Plenary Until 10 P.m (for Night Sessions) Whenever Necessary And With 4 Round Tables For 10 Pax Per Table To Ensure Social Distancing As Part Of The Health Protocol 2. Function Room Should Have No Pillars That Can Block The View Of Participants And Speaker 3. With Good Sound System With At Least 3 Wireless Microphones And Audio Jack (audio Technician On Standby) 4. Sound Proof, Well-lighted And Ventilated 5. Free And Strong Wi-fi Connection (within Rooms And Function Hall) 6. Free Use Of Lcd Projector,2 Wide Screen With Splitter Cord And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat 7. Free Use Of Whiteboard And Eraser 8. Free Flowing Coffee/tea/water With Hot And Cold Water Dispenser 9. With 2 Standby Waiters 10. Cctv Protected 11. Free Socialization Night-open Wide Space D. Notes 1. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking. 2. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking And Located At Least Along The National Highway For Participants Accessibility 3. Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/casinos And Should Not Beside Or Across Funeral Parlor 4. Hotel Can Provide The Required Number Of Rooms And Should Not Transfer Participants To Another Hotel 5. No Pork Menu 6. Free Use Of Amenities The Bid Per Item Should Not Exceed The Approved Budget For The Contract For Each Line Item Or Lot Payment Term: After The Conduct Of Each Activity Delivery Term: As Per Schedule Place Of Delivery / Venue: Koronadal City 5 2025-03-0189 Catering Services For The Provision Of Technical Assistance On The Operation Of Crims 80 Pax 6 2025-03-0186 Catering Services For The Consultation Dialogue With Service Provider ( 1 Day Activity) 180 Pax Catering Services- 1 Day Activity ( 1 Meal And 2 Snacks) Specification: A. Meals Requirement (am Snack) Heavy Snack Served With Cold Beverage In Can (lunch) 4 Viands With Rice, Dessert, Soup And Cold Beverage In Can (pm Snack) Heavy Snack Served With Cold Beverage In Can’ B. Function Rooms: 1. Free Use Of Function Room That Can Accommodate At Least The Number Of Participants With Extra Space For Workshop Activities For Plenary Until 10 P.m (for Night Sessions) Whenever Necessary And With 4 Round Tables For 10 Pax Per Table To Ensure Social Distancing As Part Of The Health Protocol 2. Function Room Should Have No Pillars That Can Block The View Of Participants And Speaker 3. With Good Sound System With At Least 3 Wireless Microphones And Audio Jack (audio Technician On Standby) 4. Sound Proof, Well-lighted And Ventilated 5. Free And Strong Wi-fi Connection (within Rooms And Function Hall) 6. Free Use Of Lcd Projector,2 Wide Screen With Splitter Cord And Electrical Connections Including Extension Cords For The Use Of Participants And Secretariat 7. Free Use Of Whiteboard And Eraser 8. Free Flowing Coffee/tea/water With Hot And Cold Water Dispenser 9. With 2 Standby Waiters 10. Cctv Protected 11. Free Socialization Night-open Wide Space D. Notes 1. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking. 2. Hotel Location Must Be Appropriate For The Conduct Of Professional Discussion And Conducive For Productivity And Creative Thinking And Located At Least Along The National Highway For Participants Accessibility 3. Hotel Should Not Be Offering Short-term Lodging Associated With Motels And Should Not Be Situated Beside Or Across Gambling Establishments/casinos And Should Not Beside Or Across Funeral Parlor 4. Hotel Can Provide The Required Number Of Rooms And Should Not Transfer Participants To Another Hotel 5. No Pork Menu 6. Free Use Of Amenities The Bid Per Item Should Not Exceed The Approved Budget For The Contract For Each Line Item Or Lot Payment Term: After The Conduct Of Each Activity Delivery Term: As Per Schedule Place Of Delivery / Venue: Koronadal City Total Amount Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________