Department Of Social Welfare And Development Region Xii Tender

Description Invitation For Negotiated Procurement Two-failed Bidding Procurement Of Ict Supplies And Equipment For The Use Of Ictms, For Distribution And Upgrading Of Ict Equipment In Dswd Region Xii (lot 5, 7, And 8) Reference Number: Np-2fb-dswd12-2024-ictms-007 1. The Department Of Social Welfare And Development Field Office Xii (dswd Fo Xii), Through Its Bids And Awards Committee (bac) Intend To Procure Np-2fb-dswd12-2024-ictms-007 Negotiated Procurement Two-failed Bidding Procurement Of Ict Supplies And Equipment For The Use Of Ictms, For Distribution And Upgrading Of Ict Equipment In Dswd Region Xii (lot 5 , 7, And 8) With An Approved Budget For The Contract Inclusive Of All Applicable Taxes Amounting To: A Four Hundred Twenty-eight Thousand Pesos Only (₱428,000.00) For Dswd12-ictms-2024-09-019 Procurement Of Ict Supplies And Equipment For The Use Of Ictms, For Distribution And Upgrading Of Ict Equipment In Dswd Region Xii (lot 5); B Three Hundred Fifty Thousand Pesos Only (₱350,000.00) For Dswd12-ictms-2024-09-019 Procurement Of Ict Supplies And Equipment For The Use Of Ictms, For Distribution And Upgrading Of Ict Equipment In Dswd Region Xii (lot 7); And C Two Hundred Two Thousand Pesos Only (₱202,000.00) For Dswd12-ictms-2024-08-019 Procurement Of Ict Supplies And Equipment For The Use Of Ictms, For Distribution And Upgrading Of Ict Equipment In Dswd Region Xii (lot 8). 2. The Dswd Fo Xii Bac Now Invites Technically, Legally, And Financially Capable Suppliers For The Said Project. 3. The Procurement Procedure For This Requirement Is Negotiated Procurement For Two-failed Bidding Pursuant To Section 53.1 Of The Revised Implementing Rules And Regulations (r-irr) Of Republic Act No. 9184, Otherwise Known As The “government Procurement Reform Act”. The Selection Of The Successful Offer Shall Be Based On The Best And Final Offer That Will Be Submitted On The Set Deadline By The Bac And Which Would Meet The Minimum Technical Specifications Required. 4. Interested Bidders May Obtain Further Information From The Dswd Bac Secretariat At The Address And Contact Number Given Below From 13 November 2024 To 25 November 2024, 8:00 Am To 5:00 Pm. 5. The Dswd Fo 12 Will Hold A 19 November 2024 At Dswd Regional Office Xii, Brgy. Carpenter Hill, Koronadal City, Which Shall Be Open To Prospective Bidders. 6. The Schedule Of The Bidding Activities Are As Follows: Activities Schedule Advertisement/ Posting Of Request For Quotation / Start Of Availability Of Request For Quotation 13 November 2024 To 25 November 2024, 8:00 Am To 5:00 Pm. Negotiation Meeting 19 November 2024 At Dswd Regional Office Xii, Brgy. Carpenter Hill, Koronadal City Deadline Of Submission Of Quotations And Legal / Technical Documents (in Sealed Envelope) On Or Before 26 November 2024, 9:00 A.m. Opening Of Quotations 26 November 2024, 10:30 A.m. Tentative Schedule For Post-qualification 03 December 2024 7. Two (2) Copies Of The Proposals (one Original And One Copy) Must Be Submitted To The Bac Which Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Above On Or Before 26 November 2024, 9:00 A.m. Late Submission Shall Not Be Accepted. 8. Bid Opening And Evaluation Shall Be On 26 November 2024, 10:30 A.m. At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 9. Interested Bidders Shall Submit The Following Documents In Sealed Envelopes, Labelled As “negotiated Procurement For Two-failed Biddings”, With The Title Of The Procurement Project, Name Of The Bidder, Address, And The Contact Details Of The Bidder, Addressed To The Bac. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents A. Valid Philgeps Registration Certificate (platinum Membership)(all Pages) Technical Documents B. Statement Of Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid. For This Purpose, The Definition Of Similar Contracts Shall Refer To Internet Service Providers Which Shall Be Completed Within The Last 2 Years Prior To The Date Of Submission Of The Best And Final Offer. C. Original Copy Of Bid Security In Any Of The Following Form As Prescribed Under The 2016 Revised Irr Of Ra 9184: I. The Amount Of Not Less Than ₱8,560.00 For Lot 5, ₱7,000.00 For Lot 7, And ₱4,040.00 For Lot 8 Or The Amount Equivalent To Two Percent (2%) Of Abc If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or Ii. The Amount Of Not Less Than ₱21,400.00 For Lot 5, ₱17,500.00 For Lot 7 And ₱10,100.00 For Lot 8 Or The Amount Equivalent To Five Percent (5%) Of Abc If Bid Security Is In Surety Bond; And Iii. Bid Securing Declaration (notarized) D. Conformity With The Schedule Of Requirements And Technical Specifications (please See Annex A And B) E. Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of Corporation, Partnership, Or Cooperative, Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder F. If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statement From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope A. Original Of Duly Signed And Accomplished Financial Bid Form; B. Price Schedule 10. The Dswd Fo Xii Reserves The Right To Accept Or Reject Any Bid/proposal, Annul The Bidding Process, And To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Dswd 12- Bac Secretariat Head Administrative Division- Procurement Section Dswd Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City, 9506 Procurement.fo12@dswd.gov.ph 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: Https://fo12.dswd.gov.ph/bid-bulletin/ Https://www.philgeps.gov.ph Issued This 11th Day Of November 2024 (sgd.) Jackiya A. Lao Chairperson, Dswd Foxii Bac Annex B Technical Specifications The Project Is For Negotiated Procurement Two-failed Bidding Procurement Of Ict Supplies And Equipment For The Use Of Ictms, For Distribution And Upgrading Of Ict Equipment In Dswd Region Xii (lot 5) With Np-2fb-dswd12-2024-ictms-007 As Reference Number. Bidders Must State Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Goods/equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Unamended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidders Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances. Item Specification Statement Of Compliance Lot 5 1. Dslr Camera With Accessories – 2 Units Generalized Camera Specs: Sensor: 24-32mp Aps-c Cmos Or Bsi Cmos Sensor (for Sharp Image Quality, High Resolution, And Good Low-light Performance) Autofocus: Real-time Eye And Subject Tracking With Phase- And Contrast-detection Autofocus (for Precise And Fast Autofocus, Especially For Moving Subjects) Electronic Viewfinder (evf): Oled Evf With 2.36m-dot Or Higher Resolution (clear And Bright View For Composing Shots In Bright Environments) Display: 3.0″ Tilting Or Articulating Touchscreen, (for Easy Framing, Especially At Different Angles, And For Touchscreen Control) Video: Internal 4k Uhd (3840 X 2160) Video Recording (for High-quality Video, Dynamic Range, And Color Grading Flexibility) Iso Range: Up To Iso 102400 (for Good Performance In Low Light) Generalized Lens Specs: Mount: Interchangeable Lens Mount 2. Conference Camera With Tripod – 1 Unit Specs & Details Usb 3.0 Cable 2.2 M Power Adapter Cable 3 M System Requirements Operating Systems Windows 10 Or Higher Macos 10.10 Or Higher Resolutions Higher Than 1080p Usb 3.0 Port And Type C Cable Rightsight Automatic Camera Control Technical Specifications Camera Ultra-hd Imaging System Supports: 4k, 1440p, 1080p, 900p, 720p, And Sd At 30fps 1080p, 720p At 30fps And 60 Fps Smooth Motorized Pan, Tilt And Zoom Pan: ±90° Tilt: +50° / -90° 15x Hd Zoom Field Of View: Diagonal:90° Horizontal: 82.1° Vertical: 52.2° Autofocus 3 Camera Presets Video Mute/unmute Led Indicator Standard Tripod Thread Rightsense Technologies Rightlight With Wide Dynamic Range (wdr) Rightsight Automatic Camera Control2 Remote Control Rf Remote Control (line Of Sight Not Required) Cr2032 Battery (included) Cables / Power Ac Power Adapter With Regional Plugs Power Cable (9.8 Ft / 3 M) 3. Video Camera Recorder – 1 Unit General Key Features Resolution: At Least 4k Uhd Frame Rate: 120 Fps In Hd Media: Dual Sd Card Slots Video Output: Hdmi / Composite Streaming: Live Streaming Warranty (for Lot 5): 1 Year Warranty Note: Attach Brochure For All Offered Products Place Of Delivery / Venue: Dswd Region Xii - Koronadal City Delivery Term For Lot 5: Forty-five (45) Calendar Days Upon Receipt Of The Approved Purchase Order. I Hereby Certify To Comply With All The Above Requirements. _____________________________________________ Name Of The Company/bidder _____________________________________________ Signature Over Printed Name Of The Representative _________________________________________________ Date The Project Is For Negotiated Procurement Two-failed Bidding Procurement Of Ict Supplies And Equipment For The Use Of Ictms, For Distribution And Upgrading Of Ict Equipment In Dswd Region Xii (lot 7) With Np-2fb-dswd12-2024-ictms-007 As Reference Number. Bidders Must State Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Goods/equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Unamended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidders Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances. Item Specification Statement Of Compliance Lot 7 1. Server/rack Cabinet 42u – 1 Unit Dimensions: Standard Size Similar To 800mm X 1000mm X 42ru; Front Door: Type: Typically Single Hinge With Perforation For Ventilation Material: Steel Or Aluminum Rear Doors: Type: Typically Split Perforated For Easy Access Material: Steel Or Aluminum Side Panels: Type: Horizontally Split Or Removable For Ease Of Access Material: Steel Or Aluminum Pdu Brackets 2. Access Point – 2 Units Outdoor Type Omnidirectional High Gain Wifi 6 Access Point Wi-fi Standard: 802.11ax (wi-fi 6) Dual-band Support (2.4 Ghz And 5 Ghz) Antenna: Omnidirectional High-gain Antennas For 360° Coverage Gain: 4 Dbi At 2.4 Ghz 6 Dbi At 5 Ghz Antenna Type: Fixed Or Detachable (depending On Model) Data Transfer Rate: Maximum Aggregate Throughput: 2.4 Ghz: Up To 574 Mbps 5 Ghz: Up To 2.4 Gbps Coverage: Range: Up To 200-300 Meters In Open Spaces Beamforming: For Improved Range And Client Connectivity Security: Wpa3 Encryption For Secure Wireless Connections Guest Network Support With Vlan Tagging Management: Local Management Through Web-based Ui Or Dedicated Management Software Network Features: Ipv6 Support Vlan Support For Network Segmentation Qos (quality Of Service) To Prioritize Traffic Mesh Networking Support For Seamless Roaming And Extended Coverage Note: Attach Brochure For All Offered Products Place Of Delivery / Venue: Dswd Region Xii - Koronadal City Delivery Term For Lot 7: Thirty (30) Calendar Days Upon Receipt Of The Approved Purchase Order. I Hereby Certify To Comply With All The Above Requirements. _____________________________________________ Name Of The Company/bidder _____________________________________________ Signature Over Printed Name Of The Representative _________________________________________________ Date The Project Is For Negotiated Procurement Two-failed Bidding Procurement Of Ict Supplies And Equipment For The Use Of Ictms, For Distribution And Upgrading Of Ict Equipment In Dswd Region Xii (lot 8) With Np-2fb-dswd12-2024-ictms-007 As Reference Number. Bidders Must State Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Goods/equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Unamended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidders Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances. Item Specification Statement Of Compliance Lot 8 1. Satellite Internet Device – 1 Unit Roaming Unit Antenna Electronic Phased Array Orientation Motorized/manual Orienting Environmental Rating Atleast Ip54 Operating Temperature -30°c To 50°c (-22°f To 122°f) Field Of View Atleast 110 ° Wi-fi Technology Ieee 802.11a/b/g/n/ac Standards Generation Atleast Wi-fi 5 Radio Dual Band - 3 X 3 Mimo Security Wpa2 Environmental Rating Atleast Ip54, Configured For Indoor Use Coverage Atleast 185m² (2000sqft) Operating Temperature -30°c To 50°c (-22°f To 122°f) With Ethernet Adapter Note: Attach Brochure For All Offered Products Place Of Delivery / Venue: Dswd Region Xii - Koronadal City Delivery Term For Lot 8: Thirty (30) Calendar Days Upon Receipt Of The Approved Purchase Order. I Hereby Certify To Comply With All The Above Requirements. _____________________________________________ Name Of The Company/bidder _____________________________________________ Signature Over Printed Name Of The Representative _________________________________________________ Date