Department Of Social Welfare And Development Region Xii Tender

Description Request For Quotation Negotiated Procurement Community Participation Procurement Of Pasteurized Fresh Milk For The Use Of 500 Undernourished Day Care Children In Lgus Kiamba, And Maitum, Beneficiaries Of 120 Days Milk Feeding Program For Cy 2024 Reference Number: Npcp-dswd12-2024-05-sfp (lot11)-002 1. In View Of The Community Participation Procurement, The Department Of Social Welfare And Development Field Office Xii (dswd Fo Xii), Through Its Bids And Awards Committee (bac) Invites Registered Community-based Cooperatives To Participate In The Community Participation Procurement Pasteurized Fresh Milk For The Use Of 500 Undernourished Day Care Children In Lgus Kiamba, And Maitum, Beneficiaries Of 120 Days Milk Feeding Program For Cy 2024 In Accordance With Section 53.12 Of The Revised Implementing Rules And Regulations (r-irr) Of Republic Act No. 9184, Otherwise Known As The “government Procurement Reform Act”. 2. The Approved Budget For The Contract Is One Million And One Hundred Forty Thousand Pesos Only (php 1, 140, 000.00) Inclusive Of All Applicable Taxes. 3. Interested Bidders May Obtain Further Information From The Dswd Bac Secretariat At The Address And Contact Number Given Below From May 22, 2024 To May 28, 2024, 8:00 Am To 5:00 Pm. 4. The Schedule Of The Bidding Activities Are As Follows: Activities Schedule Advertisement/ Posting Of Request For Quotation / Start Of Availability Of Request For Quotation May 21, 2024 Deadline Of Submission Of Quotations And Legal / Technical Documents (in Sealed Envelope) On Or Before May 28, 2024, 5:00pm. Opening Of Quotations May 29, 2024, 10:00 Am Interested Bidders Shall Submit The Following Documents In Sealed Envelopes, Labelled As “npcp-dswd12-2024-05-sfp (lot11)-002 Negotiated Procurement - Community Participation Procurement Of Pasteurized Fresh Milk For The Use Of 500 Undernourished Day Care Children In Lgus Kiamba, And Maitum, Beneficiaries Of 120 Days Milk Feeding Program For Cy 2024”. The Envelope Labels Should Also Contain The Name Of The Bidder, Address, And Contact Details Of The Bidder. Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Requirements A. Certificate Of Registration From The Dti, Sec, Cda, Da, Department Of Labor And Employment, Ncip; Or In The Case Of Civil Society Organizations, Non-government Organizations Or Peoples’ Organizations That Are Compliant With The Requirements Of A Csg, Registration From Ngas24 Or Lgus,25 And B. A Sworn Affidavit (appendix “1”) Executed By The Head Or Its Authorized Representative That Affirms That: I. None Of Its Incorporators, Officers Or Members Is An Agent Or Related By Consanguinity Or Affinity Up To The Third (3rd) Civil Degree To The Hope, A Member Of The Bac, The Technical Working Group (twg) Or The Secretariat, Or Other Official Authorized To Process And/or Approve The Proposal, Contract, And Release Of Funds; And Ii. None Of Its Incorporators, Officers Or Members Has A Related Business To The Community-based Project Being Procured At Hand; Or Disclosure Of The Members If They Have Related Business, If Any, To The Community-based Project Being Procured At Hand And The E Technical Requirements C. Statement Of All Its Completed Contracts Similar To The Community-based Projects To Be Bid And/or List Indicating The Work Experiences Of Their Members That Reflect The Capacity To Deliver The Goods, Or Implement The Simple Infrastructure Projects, At An Equal Or Higher Established Standards. The End-user’s Acceptance Or Official Receipt(s) Or Sales Invoice Issued For The Completed Contracts Shall Be Attached To The Statement As Proof Thereof. Ii. Financial Component Envelope F. Photocopy Or Scanned Copy Of The Bank Book With Complete Bank Account Information; Or A Proof That It Maintains Books Of Accounts Such As Cash Receipts Journal, Cash Disbursement Journal, General Journal, And General Ledger. For Organized Csg That Has Participated In Any Government Community-based Project For The Past Two (2) Years: G. Latest Income Tax Return (itr) For The Preceding Tax Year Or For New Establishments, The Most Recent Quarter’s Itr Or Business Tax Return; And H. Updated Audited Financial Statement (afs), Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission. The Afs Shall Be Stamped Received By The Bureau Of Internal Revenue (bir) Or Accredited And Authorized Institutions, Or Electronically Received Via The Afs E-submission Of The Bir With A Filing Reference Number. 6. The Dswd Fo Xii Reserves The Right To Accept Or Reject Any Bid/proposal, Annul The Bidding Process, And To Reject All Bids/proposals At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder/s. Sgd. Jackiya A. Lao Chairperson, Dswd Foxii Bac Price Quotation Form For The Negotiated Procurement - Community Participation Procurement Of Pasteurized Fresh Milk Pasteurized Fresh Milk For The Use Of 500 Undernourished Day Care Children In Lgus Kiamba, And Maitum, Beneficiaries Of 120 Days Milk Feeding Program For Cy 2024 ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Date: May 21, 2024 Project Identification No.: Npcp-dswd12-2024-05-sfp(lot11)-002 To: Dswd Field Office Xii Regional Center, Brgy. Carpenter Hills City Of Koronadal, 9506 Gentlemen And/or Ladies: Having Examined The Request For Quotation (rfq) For Community Participation Procurement Including The Supplemental Or Bid Bulletin Issued If Any, The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Supply And Deliver Pasteurized Fresh Milk For The Use Of 500 Undernourished Day Care Children In Lgus Kiamba, And Maitum, Beneficiaries Of 120 Days Milk Feeding Program For Cy 2024 In Conformity With The Said Rfq For The Sum Of _________________________________________________________________________(₱_________________) [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: [specify The Applicable Taxes, E.g. (i) Value Added Tax (vat), (ii) Income Tax, (iii) Local Taxes, And (iv) Other Fiscal Levies And Duties], Which Are Itemized Herein Or In The Price Schedules, If Our Bid Is Accepted, We Undertake: A. To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements; B. To Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed; C. To Abide By The Bid Validity Period And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid We Certify/confirm That We Comply With The Eligibility Requirements Pursuant To This Request For Quotation. The Undersigned Is Authorized To Submit The Bid On Behalf Of _____________________________________________________________________________________________ [name Of The Bidder] As Evidenced By The Attached ___________________________________________________________ [state The Written Authority]. We Acknowledge That Failure To Sign Each And Every Page Of This Price Proposal Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name: ___________________________________________________________________ Legal Capacity: _____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Date: ___________________ Annex B Technical Specifications 1. The Project Is For The Negotiated Procurement - Community Participation Procurement Of Pasteurized Fresh Milk For The Use Of 500 Undernourished Day Care Children In Lgus Kiamba, And Maitum, Beneficiaries Of 120 Days Milk Feeding Program For Cy 2024 With Npcp-dswd12-2024-05-sfp(lot11)-002 As Project Identification No. 2. Bidders Must State Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Goods/equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Unamend Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidders Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances. Item Specification Statement Of Compliance Lot 11 Kiamba, And Maitum Pasteurized Fresh Milk, Plain/flavored (180-200 Ml Per Pack) Supply And Delivery Of The Following: Kiamba- 30,000 Maitum- 30,000 Total 60,000 Notes: Free Delivery To Lgu's Receiving Areas. Primary Packaging: Food Grade Polyethylene Bags, Labeled With Nutritional Facts, Production Date And Expiration Date. Secondary Packaging: (in Sets Per Dcc Based On The Attached Schedule And Quantity) And Shall Be Done In The Supplier's Sanitized Area Prior To The Date Of Delivery. The Supplier Should Be National Dairy Authority Or Philippine Carabao Center Accredited. The Supplier Should Have Sanitary Permit. Delivery: Delivery Is Based On The Agreed And Conformed Schedule Set By The End-user And Supplier. Delivery Is Within The Attached Schedule Of Delivery And Timeline (8:00 To 11:00 Am) Contract Duration Is 120 Working Days Or 6 Months Upon The Commencement Of First Delivery. Milk Packs Must Be Delivered Frozen In Styroboxes. Supplier Must Provide Styroboxes Filled With Enough Ice To Keep Cold Always. Cold Chain Must Not Be Broken During Delivery, Distribution, And Storage. The Supplier Is Encouraged To Bring Extra Milk Packs (buffer Stock), In Case Of Damaged/lacking Milkpacks Upon Delivery. Any Damaged/lacking Goods Upon Delivery Shall Be Replaced Within The Day. Inspection And Final Acceptance: Acceptance By The Lgu; C/mswdo/focal Person/sfp Staff. Inspection By The Dswd Inspection Committee. Final Acceptance By The Dswd Acceptance Committee. Payment Term: Monthly Payment After Four Completed Weekly Deliveries And Supporting Documents Such As Delivery Receipts (dr), Inspection And Acceptance Report (iar), Sales/charge Invoice And Photo Documents Are Completely Provided. I Hereby Certify To Comply With All The Above Requirements. _____________________________________________ Name Of The Company/bidder _____________________________________________ Signature Over Printed Name Of The Representative _________________________________________________ Date Annex A Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Negotiated Procurement - Community Participation Pasteurized Fresh Milk For The Use Of 500 Undernourished Day Care Children In Lgus Kiamba, And Maitum, Beneficiaries Of 120 Days Milk Feeding Program For Cy 2024 With Project Id No. Npcp-dswd12-2024-05-sfp(lot11)-002 Stock No. List Of Food Items Unit Quantity Delivered, Weeks/months Contract Duration Is 120 Working Days Or 6 Months Upon The Commencement Of First Delivery. Lot 11 Kiamba, And Maitum Packs 60,000 Pasteurized Fresh Milk, Plain/flavored (180-200 Ml Per Pack) Supply And Delivery Of The Following: Kiamba- 30,000 Maitum- 30,000 Total 60,000 Notes: Free Delivery To Lgu's Receiving Areas. Primary Packaging: Food Grade Polyethylene Bags, Labeled With Nutritional Facts, Production Date And Expiration Date. Secondary Packaging: (in Sets Per Dcc Based On The Attached Schedule And Quantity) And Shall Be Done In The Supplier's Sanitized Area Prior To The Date Of Delivery. The Supplier Should Be National Dairy Authority Or Philippine Carabao Center Accredited. The Supplier Should Have Sanitary Permit. Delivery: Delivery Is Based On The Agreed And Conformed Schedule Set By The End-user And Supplier. Delivery Is Within The Attached Schedule Of Delivery And Timeline (8:00 To 11:00 Am) Contract Duration Is 120 Working Days Or 6 Months Upon The Commencement Of First Delivery. Milk Packs Must Be Delivered Frozen In Styroboxes. Supplier Must Provide Styroboxes Filled With Enough Ice To Keep Cold Always. Cold Chain Must Not Be Broken During Delivery, Distribution, And Storage. The Supplier Is Encouraged To Bring Extra Milk Packs (buffer Stock), In Case Of Damaged/lacking Milkpacks Upon Delivery. Any Damaged/lacking Goods Upon Delivery Shall Be Replaced Within The Day. Inspection And Final Acceptance: Acceptance By The Lgu; C/mswdo/focal Person/sfp Staff. Inspection By The Dswd Inspection Committee. Final Acceptance By The Dswd Acceptance Committee. Payment Term: Monthly Payment After Four Completed Weekly Deliveries And Supporting Documents Such As Delivery Receipts (dr), Inspection And Acceptance Report (iar), Sales/charge Invoice And Photo Documents Are Completely Provided. * The Performance Of The Obligations Under The Contract Shall Not Go Beyond The Validity Of The Appropriation For The Project. I Hereby Certify To Comply And Deliver All The Above Requirements. __________________________ Name Of The Company/bidder _______________________________ Signature Over Printed Name Of The Representative ___________________________ Date Price Schedule For Goods Offered From Within The Philippines [shall Be Submitted With The Bid If Bidder Is Offering Goods From Within The Philippines] ______________________________________________________________________________ For Goods Offered From Within The Philippines Name Of Bidder _________________________ Project Id No._________ Page ___ Of ___ 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+ 8 Total Price, Per Unit (col 5+6+7+ 8) Total Price Delivered Final Destination (col 9) X (col 4) Lot 11 Kiamba, And Maitum Pasteurized Fresh Milk, Plain/flavored (180-200 Ml Per Pack) 60,000 Packs Supply And Delivery Of The Following: Kiamba- 30,000 Maitum- 30,000 Total 60,000 Notes: Free Delivery To Lgu's Receiving Areas. Primary Packaging: Food Grade Polyethylene Bags, Labeled With Nutritional Facts, Production Date And Expiration Date. Secondary Packaging: (in Sets Per Dcc Based On The Attached Schedule And Quantity) And Shall Be Done In The Supplier's Sanitized Area Prior To The Date Of Delivery. The Supplier Should Be National Dairy Authority Or Philippine Carabao Center Accredited. The Supplier Should Have Sanitary Permit. Delivery: Delivery Is Based On The Agreed And Conformed Schedule Set By The End-user And Supplier. Delivery Is Within The Attached Schedule Of Delivery And Timeline (8:00 To 11:00 Am) Contract Duration Is 120 Working Days Or 6 Months Upon The Commencement Of First Delivery. Milk Packs Must Be Delivered Frozen In Styroboxes. Supplier Must Provide Styroboxes Filled With Enough Ice To Keep Cold Always. Cold Chain Must Not Be Broken During Delivery, Distribution, And Storage. The Supplier Is Encouraged To Bring Extra Milk Packs (buffer Stock), In Case Of Damaged/lacking Milkpacks Upon Delivery. Any Damaged/lacking Goods Upon Delivery Shall Be Replaced Within The Day. Inspection And Final Acceptance: Acceptance By The Lgu; C/mswdo/focal Person/sfp Staff. Inspection By The Dswd Inspection Committee. Final Acceptance By The Dswd Acceptance Committee. Payment Term: Monthly Payment After Four Completed Weekly Deliveries And Supporting Documents Such As Delivery Receipts (dr), Inspection And Acceptance Report (iar), Sales/charge Invoice And Photo Documents Are Completely Provided. Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] ______________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]