Department Of Social Welfare And Development Region Xii Tender

Description Invitation For Negotiated Procurement Two-failed Bidding Procurement Of Internet Service Provider For The Dswd Field Office Xii Buildings And Sub-offices And Barmm Sub-offices (lot 2 To Lot 4) Reference Number: Dswd12-rictms-np2fb-2024-o8-001 1. The Department Of Social Welfare And Development Field Office Xii (dswd Fo Xii), Through Its Bids And Awards Committee (bac) Intend To Procure Internet Service Provider For The Dswd Field Office Xii Buildings And Sub-offices And Barmm Sub-offices (lot 2 To Lot 4) With An Approved Budget For The Contract Of Each Lot Inclusive Of All Applicable Taxes Are The Following; A Lot 1 – Eight Hundred Thousand Pesos Only (php800,000.00); B Lot 2 – Five Hundred Thousand Pesos Only (php500,000.00); And C Lot 3 – Seventy Thousand Pesos Only (php70,000.00); 2. The Dswd Fo Xii Bac Now Invites Technically, Legally, And Financially Capable Suppliers For The Said Project. 3. The Procurement Procedure For This Requirement Is Negotiated Procurement For Two-failed Bidding Pursuant To Section 53.1 Of The Revised Implementing Rules And Regulations (r-irr) Of Republic Act No. 9184, Otherwise Known As The “government Procurement Reform Act”. The Selection Of The Successful Offer Shall Be Based On The Best And Final Offer That Will Be Submitted On The Set Deadline By The Bac And Which Would Meet The Minimum Technical Specifications Required. 4. Interested Bidders May Obtain Further Information From The Dswd Bac Secretariat At The Address And Contact Number Given Below From August 17, 2024 To August 27, 2024, 8:00 Am To 5:00 Pm. 5. The Dswd Fo 12 Will Hold A Negotiation Meeting On 22 August 2024 At Dswd Regional Office Xii, Brgy. Carpenter Hill, Koronadal City, Which Shall Be Open To Prospective Bidders. 6. Two (2) Copies Of The Proposals (one Original And One Copy) Must Be Submitted To The Bac Which Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Above On Or Before 9:00 Am Of 28 August 2024. Late Submission Shall Not Be Accepted. 7. Bid Opening And Evaluation Shall Be On 28 August 2024, 10:30 A.m. At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 8. Interested Bidders Shall Submit The Following Documents In Sealed Envelopes, Labelled As “negotiated Procurement For Two-failed Biddings”, With The Title Of The Procurement Project, Name Of The Bidder, Address, And The Contact Details Of The Bidder, Addressed To The Bac. A. Eligibility And Technical Documents A) Valid Philgeps Registration Certificate (platinum Membership), Including The Annex/es; B) Statement Of Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid. For This Purpose, The Definition Of Similar Contracts Shall Refer To Internet Service Providers Which Shall Be Completed Within The Last 2 Years Prior To The Date Of Submission Of The Best And Final Offer. C) Bid Security In Any Of The Following Form As Prescribed Under The 2016 Revised Irr Of Ra 9184: I. In Case Of Cash, Manager’s Check, Bank Guarantee (not Less Than ₱16,000.00 For Lot 2, ₱10,000.00 For Lot 3, And Php 1,400.00 For Lot 4 Or The Amount Equivalent To Two Percent (2%) Of Abc ) Ii. In Case If Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Notarized Bid Securing Declaration (not Less Than ₱40,000.00 For Lot 2, ₱25,000.00 For Lot 3, And Php 3,500.00 For Lot 4 Or The Amount Equivalent To Five Percent (5%) Of Abc) Iii. Bid Securing Declaration. D) Conformity With The Schedule Of Requirements (annex “a”); E) Conformity With The Technical Specifications (annex “b”); F) Notarized Omnibus Sworn Statement (oss) Supported With Notarized Secretary’s Certificate In Case Of A Corporation Or Cooperative; In Case Of Partnership Or Single Proprietorship, The Bidder Shall Submit Special Power Of Attorney Executed By The Partners Or Single Proprietorship; Whichever Is Applicable. In Case Of Joint Venture, Special Power Of Attorney Shall Be Submitted By All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. G) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statement From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. B. Financial Documents H) Bid Form I) Price Schedule 9. The Special Conditions Of The Contract (annex “c”) Shall Form Part Of The Contract. Other Conditions Of The Contract Shall Be Governed By The Implementation Of The Rules And Regulations Of Ra 9184 And Other Related And Applicable Laws. 10. The Department Of Social Welfare And Development Field Office Xii Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Dswd 12 – Bac Secretariat Head Administrative Division – Procurement Section Dswd Field Office 12, Regional Center, Brgy. Carpenter Hill, Koronadal City, 9506 Procurement.fo12@dswd.gov.ph 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: Https://fo12.dswd.gov.ph/bid-bulletin/ Https://www.philgeps.gov.ph Issued This 16th Day Of August 2024. (sgd.)jackiya A. Lao Bac Chairperson Schedule Of Requirements Procurement Of Internet Service Provider For The Two (2) Dswd Field Office Xii Buildings And Six (6) Sub-offices (lot 2) The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months Lot 2 Procurement Of Internet Service For The Two (2) Dswd Field Office Xii Buildings And Six (6) Sub-offices The Project Covers The Satellite Internet For 2 Field Office Buildings And Six (6) Sub-offices As Listed On Annex A. It Involves The Following: 1. The Winning Bidder Shall Provide Connectivity, Necessary Hardware, Terminations And Other Services Required To Set Up The Internet Connection. Device Kit Includes: -satellite Dish -base -router -cable 50ft -ac Cable 6 Ft" -with Ethernet Kit Subscription Type: Internet Sattelite Bandwidth: At Least 100 Mbps Dswd Field Office Bumana-ag Dswd Field Office Regional Center Home For Girls Provincial Office Cotabato Amas Provincial Office Sarangani Alabel Swad Office 1 (ciu Surallah) Swad Office 4 (ciu Amas) Rrcy Project Duration And Period Of Engagement: Six (6) Months Notes: *covered By A 1-year Warranty On The Device *facilitate Training And Orientation To Ictms Staff On The Installation Of The Device *free Installation 1 Lot 1 Lot Delivery Of The Goods Is Required To Commence By Thirty (30) Days Upon Receipt Of Po And With Six (6) Months Contract Duration And Period Of Engagement General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year. Any Unsatisfactory Performance Will Result In Disqualification In Accordance With The Rdc Resolution Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Procurement Of Internet Service Provider For The Dswd Barmm Sub-offices (lot 3) The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months Lot 3 Procurement Internet Service For The Dswd Barmm Sub-offices The Project Covers The Satellite Internet For Five (5) Sub-regional Sites As Listed On Annex A. It Involves The Following: 1. The Winning Bidder Shall Provide Connectivity, Necessary Hardware, Terminations And Other Services Required To Set Up The Internet Connection. Device Kit Includes: -satellite Dish -base -router -cable 50ft -ac Cable 6 Ft" -with Ethernet Kit Subscription Type: Internet Sattelite Bandwidth: At Least 100 Mbps Maguindanao Del Sur Poo Maguindanao Del Norte Poo Lanao Del Sur B Poo Lanao Del Sur A Poo Marawi City Project Duration And Period Of Engagement: Six (6) Months Notes: *covered By A 1-year Warranty On The Device *facilitate Training And Orientation To Ictms Staff On The Installation Of The Device *free Installation 1 Lot 1 Lot Delivery Of The Goods Is Required To Commence By Thirty (30) Days Upon Receipt Of Po And With Six (6) Months Contract Duration And Period Of Engagement General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year. Any Unsatisfactory Performance Will Result In Disqualification In Accordance With The Rdc Resolution Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Procurement Of Internet Service Provider For The Dswd Barmm Office Rpmo Pantawid (lot 4) The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months Lot 4 Procurement Of Internet Service For The Dswd Barmm Office Rpmo Pantawid The Project Covers The Installation Of Broadband Internet For The Dswd Barmm Rpmo Pantawid As Listed On Annex A. It Involves The Following: 1. The Winning Bidder Shall Provide Optical Fiber Connectivity, Necessary Hardware, Terminations And Other Services Required To Set Up The Internet Connection. 2. Provision Of Incident Reports And Updates In Case Of Connection Failure 3. Provision Of Monthly Utilization Graphs And/or Mrtg Tool For Monitoring Of Link Quality And Bandwidth Utilization; 4. Inclusion Of Two (2) Allowable Transfer Of Internet Service Facility Per Site, In Case Of Relocation Of Office. 5. Provision Of 24x7 Support Services 6. Entering Into A Service Level Agreement Which Defines Parameters Of Rebates For Non-performance, Etc. Subscription Type: Broadband Bandwidth: 1000 Mbps Rpmo Pantawid Cotabato City Public Ip: No Public Ip: No Project Duration And Period Of Engagement: Six (6) Months 1 Lot 1 Lot Delivery Of The Goods Is Required To Commence By Thirty (30) Days Upon Receipt Of Po And With Six (6) Months Contract Duration And Period Of Engagement General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year. Any Unsatisfactory Performance Will Result In Disqualification In Accordance With The Rdc Resolution Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Annex B Technical Specifications Procurement Of Internet Service Provider For The Two (2) Dswd Field Office Xii Buildings And Six (6) Sub-offices (lot 2) Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] Lot 2 Procurement Of Internet Service For The Two (2) Dswd Field Office Xii Buildings And Six (6) Sub-offices The Project Covers The Satellite Internet For 2 Field Office Buildings And Six (6) Sub-offices As Listed On Annex A. It Involves The Following: 1. The Winning Bidder Shall Provide Connectivity, Necessary Hardware, Terminations And Other Services Required To Set Up The Internet Connection. Device Kit Includes: -satellite Dish -base -router -cable 50ft -ac Cable 6 Ft" -with Ethernet Kit Subscription Type: Internet Sattelite Bandwidth: At Least 100 Mbps Dswd Field Office Bumana-ag Dswd Field Office Regional Center Home For Girls Provincial Office Cotabato Amas Provincial Office Sarangani Alabel Swad Office 1 (ciu Surallah) Swad Office 4 (ciu Amas) Rrcy Project Duration And Period Of Engagement: Six (6) Months Notes: *covered By A 1-year Warranty On The Device *facilitate Training And Orientation To Ictms Staff On The Installation Of The Device *free Installation General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year. Any Unsatisfactory Performance Will Result In Disqualification In Accordance With The Rdc Resolution Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Procurement Of Internet Service Provider For The Dswd Barmm Sub-offices (lot 3) Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] Lot 3 Procurement Internet Service For The Dswd Barmm Sub-offices The Project Covers The Satellite Internet For Five (5) Sub-regional Sites As Listed On Annex A. It Involves The Following: 1. The Winning Bidder Shall Provide Connectivity, Necessary Hardware, Terminations And Other Services Required To Set Up The Internet Connection. Device Kit Includes: -satellite Dish -base -router -cable 50ft -ac Cable 6 Ft" -with Ethernet Kit Subscription Type: Internet Sattelite Bandwidth: At Least 100 Mbps Maguindanao Del Sur Poo Maguindanao Del Norte Poo Lanao Del Sur B Poo Lanao Del Sur A Poo Marawi City Project Duration And Period Of Engagement: Six (6) Months Notes: *covered By A 1-year Warranty On The Device *facilitate Training And Orientation To Ictms Staff On The Installation Of The Device *free Installation General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year. Any Unsatisfactory Performance Will Result In Disqualification In Accordance With The Rdc Resolution Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Procurement Of Internet Service Provider For The Dswd Barmm Office Rpmo Pantawid (lot 4) Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] Lot 4 Procurement Of Internet Service For The Dswd Barmm Office Rpmo Pantawid The Project Covers The Installation Of Broadband Internet For The Dswd Barmm Rpmo Pantawid As Listed On Annex A. It Involves The Following: 1. The Winning Bidder Shall Provide Optical Fiber Connectivity, Necessary Hardware, Terminations And Other Services Required To Set Up The Internet Connection. 2. Provision Of Incident Reports And Updates In Case Of Connection Failure 3. Provision Of Monthly Utilization Graphs And/or Mrtg Tool For Monitoring Of Link Quality And Bandwidth Utilization; 4. Inclusion Of Two (2) Allowable Transfer Of Internet Service Facility Per Site, In Case Of Relocation Of Office. 5. Provision Of 24x7 Support Services 6. Entering Into A Service Level Agreement Which Defines Parameters Of Rebates For Non-performance, Etc. Subscription Type: Broadband Bandwidth: 1000 Mbps Rpmo Pantawid Cotabato City Public Ip: No Public Ip: No Project Duration And Period Of Engagement: Six (6) Months General Requirements: The Supplier Must Attach A Certification Of Satisfactory Performance For All Its Completed Government Projects For The Last Year. Any Unsatisfactory Performance Will Result In Disqualification In Accordance With The Rdc Resolution Conforme: Name Of Company: _____________________________________________________ Signature Of Bidder Or Authorized Representative: ______________________________ Name And Designation: ___________________________________________________ Date: _______________________ Annex C Special Conditions Of Contract Gcc Clause Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: Thirty (30) Days Upon Receipt Of Po And With Six (6) Months Contract Duration And Period Of Engagement Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Spare Parts – Not Applicable Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. Transportation – Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 The Terms Of Payment Shall Be As Follows: Please Refer To Attached Tor Partial Payment Must Correspond To The Value Of Goods Delivered And Accepted After The Appropriate Inspection And Acceptance Procedures. Proof Of Deliveries (delivery Receipts Or Acknowledgement Receipts) Must Be Signed By An Authorized Person To Support Claims For Payment. Proof Of Deliveries (delivery Receipts/acknowledgment Receipts) Must Be Signed By Authorized Person To Support Claims For Payment. 4 The Inspections And Tests That Will Be Conducted By The Inspection (dswd Inspection Committee), And Final Acceptance By The Dswd Acceptance Committee, And End-user.