Department Of Social Welfare And Development Region Iii Tender

Description Republic Of The Philippines Department Of Social Welfare And Development Dswd Field Office Iii, Diosdado Macapagal Government Center, Maimpis, City Of San Fernando Pampanga, Philippines 2000 Tel: (045) 861 – 2413 ; Telefax: (045) 961 – 2413 Email: Bac.fo3@dswd.gobv.ph Website: Https://fo3.dswd.gov.ph Invitation To Bid Purchase Of Consumable Inks For Massive And Regular Printing Of Documents Needed For The Implementation Of 4ps Itb No. Gop/dswd3-2024-04-0002 (pr No. 2024-03-042, 2024-03-044) 1. The Department Of Social Welfare And Development (dswd) - Field Office Iii, Through The Gaa Fy 2024 – Office Supplies Intends To Apply Herein Below Approved Budget Of The Contract To Payments Under The Contract For “purchase Of Consumable Inks For Massive And Regular Printing Of Documents Needed For The Implementation Of 4ps” Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. Lot Particulars Abc Bidding Document Fee Purchase Of Consumable Inks For Massive And Regular Printing Of Documents Needed For The Implementation Of 4ps Php 4,493,425.00 Php5,000.00 2. The Department Of Social Welfare And Development (dswd) - Field Office Iii Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Shall Within The Period Appearing In The Schedule Of Requirements. Bidders Should Have Completed, Within The Last Ten (10) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Department Of Social Welfare And Development Field Office Iii And Inspect The Bidding Documents At The Address Given Below Or At The Dswd Field Office Iii Official Website. In Compliance With Gppb Resolution 09-2020 Entitled, “approving Measures For The Efficient Conduct Of Procurement Activities During A State Of Calamity Or Implementation Of Community Quarantine Or Similar Restrictions”, The Dswd Bids And Awards Committee Has Confirmed, Adopted, And Approved Measures For Online Or Electronic Bidding, As Recommended By The Gppb-tso, For The Efficient Conduct Of All Procurement Activities, Regardless Of The Procurement Modality, During The Pandemic In Preparation For The Full Implementation Of Gppb Resolution No. 21-2021 Using E- Bidding Facility Of The Modernized Philippine Government Electronic Procurement System (mphilgeps). In View Of This, The Procedure For This Procurement Project Shall Be In Accordance With Dswd Bac Resolution No. 2021-10-01 Relative To The Implementation Of Electronic Submission And Receipt Of Bids And The Bidder’s Kit On Guidelines To Bidders In Adopting Electronic Submission Of Bids Is Attached Herewith As Annex “a.” 5. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Via Electronic Or Online Using Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. 6. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On April 12, 2024 To April 23, 2024 (4:00 Pm) From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person Or Electronic Mail. Interested Bidders Shall Contact The Bac Secretariat Through E-mail At Quotation.fo3@dswd.gov.ph For Further Instructions On The Purchase And Payment Of The Bidding Documents. Upon Receipt From The Bac Of An Official Acknowledgement Receipt Of Bid And Payment Of The Bidding Document Fee, The Bidder Shall Submit To The Bac Secretariat Clear Digital Copies Of The Aforementioned Acknowledgement Receipt Of Bid And Either Clear Scanned Copy Of Official Receipt Issued By The Dswd Field Office Iii Cashier’s Office Or Any Valid Proof Of Payment Made Via Bank Or Electronic Banking On Or Before The Deadline Of Submission Of Bids. 7. Department Of Social Welfare And Development Field Office Iii Will Hold A Pre-bid Conference On April 12, 2024 | 10:00 Am Through Video Conferencing Or Webcasting Via Google Meet Which Shall Be Open To Prospective Bidders. A Pre-registration Shall Be Required For All Interested Suppliers In Order To Access The Video Conferences And To Participate Further In The Procurement Activities As Scheduled. Those Interested Bidders Must Provide Complete Information In The Google Forms Which May Be Accessed Via This Link: Https://tinyurl.com/dswde-bid. Prospective Bidders Are Encouraged To Discuss Any Concerns Or Clarifications About The Eligibility Requirements Including The Technical Specifications In The Said Conference. 8. Bids Must Be Duly Received And Acknowledged By The Bac Secretariat Through Online Or Electronic Submission On Or Before April 24, 2024 At 9:00am In The Manner Compliant With The Submission Of Eligibility Documents For Public Bidding And In Accordance With The Above-mentioned Dswd Bac Resolution No. 2021-10-01 Relative To The Implementation Of Electronic Submission And Receipt Of Bids And The Bidder’s Kit On Guidelines To Bidders In Adopting Electronic Submission Of Bids. Late Submission Of Bids Shall Not Be Accepted 9. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 10. Bid Opening Shall Be On April 24, 2024 At 10:00am Via Google Meet Video Conferencing. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 11. Prospective Bidders Are Requested To Organize And Submit Their Bids Electronically As Provided Under The Bidder’s Kit On Guidelines To Bidders In Adopting Electronic Submission Of Bids. And Suppliers Are Hereby Reminded, As Follows: A) The Submission Of The Legal And Technical Documents (first Envelope) And Financial Documents (second Envelope) Shall Be In Pdf File; B) Scan The Original Copy Of The Legal And Technical Requirements And Save As Pdf, After Scanning The Original Copy Of The Legal And Technical Requirements, Place The Scanned Files In One Folder With File Name “legal And Technical Documents” And Compress The Folder Using Winrar Extractor Application With File Name “folder 1 - Legal And Technical Documents”, Assign A Strong Password On The Compressed File; C) Scan The Original Copy Of The Financial Requirements And Save As Pdf, After Scanning The Original Copy Of The Financial Requirements, Place The Scanned Files In One Folder With File Name “financial Requirements” And Compress The Folder Using Winrar Extractor Application With File Name “folder 2 - Financial Documents”, Assign A Password On The Compressed File; D) After Encrypting The Legal And Technical, And Financial Requirements, Encrypt The Two (2) Encrypted Files Using Winrar Extractor Application With File Name “dswd-foiii Itb No. ___ - (name Of Bidder)”, And Assign A Strong Password; In Case Of Modification Of Bids By The Bidder, The Bidder Shall Use The File Name For The Main File “dswd-foiii Itb No. - (name Of Bidder) - Final” The Original Bid Submitted Shall Not Be Retrieved But A Modified Bid Shall Be Submitted To The Bac Secretariat Official Uploading Site Provided That It Is Equally Secured By Strong Password, Properly Identified, And Submitted On Or Before The Set Deadline. Important: Passwords Shall Bear A Unique Combination For Each File. Same Passwords For Any And All Files Are Strictly Not Allowed. Please See Attached Annex For Your Guidance. E) Submit/upload Your Bids Thru This Link: Https://tinyurl.com/dswdfo3cbupload On Or Before The Set Deadline; F) After Submission Of Your Bids, Wait For An Acknowledgement Of Bac Via Email For The Confirmation Of Your Submitted Bids Indicating The Date And Time Of Your Submission; And G) Also, The Link For The Opening Of Bids Will Be Sent To Your Registered Email Upon Submission Of The Copy Of The Acknowledgement Receipt Of Bid And Proof Of Payment Of The Bidding Document To The Bac Secretariat As Stated In Item No.6 Hereof. Important: All Bids Submitted After The Deadline Will Not Be Considered In The Bid Opening. It Is The Responsibility Of The Bidders Who Submitted Their Bids Electronically To Monitor Receipt Of An Auto-generated Bid Receipt Acknowledging Their Bid Submission. Failure To Receive A Bid Receipt Means The Submission Was Not Successful. In Case The Bidder Fails To Submit Any Or All Of The Folders Containing The Documentary Requirements In Unique Password-protected Rar Files, The Bid/quotation Will Automatically Be Disqualified And Shall Be Declared As “failed” And The Supplier Will No Longer Be Allowed To Participate Further In The Procurement Activities Scheduled For This Project. 12. After The Opening And Evaluation Of Bids, The Bac, Its Staff And Personnel, Secretariat And Technical Working Group (twg), As Well As Observers Are Prohibited From Making Or Accepting Any Communication With Any Bidder Regarding The Evaluation Of Their Bids Until Issuance Of Notice Of Award (noa). However, The Bac, Through Its Secretariat, May Ask In Writing The Bidder For Clarification Of Its Request In Writing. All Responses To Requests For Clarification Shall Be In Writing. 13. The Dswd Fo Iii Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 14. For Further Information, Please Refer To: The Vice Chairperson Bids And Awards Committee C/o Bac Secretariat Dswd Field Office Iii, Diosdado Macapagal Government Center, Maimpis, City Of San Fernando, Pampanga, Philippines Tel: (045) 961 – 2143 You May Visit The Following Websites: For Downloading Of Bidding Documents: Ps-philgeps.gov.ph - Website Of The Philippine Government Electronic Procurement System (philgeps) Www.fo3.dswd.gov.ph – Website Of The Dswd Field Office Iii Https://tinyurl.com/fo3bacsite– Website Of The Dswd Field Office Iii Bac Prospective Bidders Are Required To Pay For The Purchase Of The Project’s Philippine Bidding Documents Personally At Dswd Fo Iii. Sgd. Melanie M. Barnachea Bids And Awards Committee Vice-chairperson