Department Of Justice Regional Prosecution Office No Ii Tender

Description Procurement Of Security Services (6 Security Guards) For The Doj Region 02 Building For A Period Of 3 Months) Abc - 288,000.00 Unit - Lot Technical Specifications The Hours Of Duty Or The Shifting Hours Of The Security Guards Are The Following: Duty Hours/day: Qty A.) 6am-2pm/mon-sun 2 Persons B.) 2pm-10pm/mon-sun 2 Persons C.) 10pm - 6am/ Mon-sun 2 Persons Coverage, Duties, And Responsibilities Of Janitors: The Security Services Shall Cover The New Doj-nps Region 2 Building, Office Premises, Gates And Perimeter Fence, Surrounding Grounds, Parking Area, Service Vehicles, Machinery Tools Etc., And All Doj Employees And Visitor Transacting Business With The Doj-nps Region 02. B) Others As Maybe Assigned. Security Services Labor Cost Estimate Security Guard 7 Days Work Week Daily Basic Salary Rate (w.o. Rtwpb-20-2020) Dw = Specification A. Payable Directly To Employee 1. Basic Pay (dw X 261 Days / 12) 2. 13th Month Pay (dw X 261 Days / 12 / 12) 3. 5 Days Incentive Leave (dw X 5 / 12) 4. Uniform Allowance Sub-total B. Amount Payable To Government 1. Sss Contribution 2. Philhealth Contribution 3. Ecc 4. Pag-ibig Fund Sub-total C. Total Amount To Employee And Government Per Month (a+b) D. Administrative Cost (10% X C Dole Dept. Order 174) E. Sub-total Before Tax (c+d+e) F. Add: Vat (12%) (.12 X F) G. Contract Price Per Month Per Person (e+f) H. No. Of Personnel Deployed I. Total Contract Price Per Month (gxh) J. Contract Duration (months) K. Total Contract Cost For The Entire Duration (i X J) Additional Terms And Conditions 1. There Shall Be No Employer-employee Relationship Between The Doj-nps R02 And The Service Agency; 2. The Contract Duration Shall Take Effect On 01 October 2021 Until December 31, 2021 And Shall Continue From Such Date On A 3 Month Period, Unless Otherwise Extended With The Execution Of A Supplemental Contract, Or Pre-terminated With Due Notice, However, Billing Shal Be Computed Only Upon The Date Of Actual Deployment Which Shall Not Be Earlier Than The Date Of Actual Occupancy At The New Doj Building Located At Dalan Na Angngicacua, Regional Government Center, Carig Sur, Tuguegarao City, Cagayan. 3. The Service Agency Shall Assume Full Responsibility For Any Act, Omission Or Dereliction Of Duty Of Its Security Guards During Their Assigned Hours; The Client Shall Not Be Held Liable To Third Parties Arising From The Said Act Or Omission And Freed From Any Or All Civil Or Criminal Liability Whatsoever. 4. The Service Agency Shall Provide The Client Six (6) Security Guards (4 Males, 2 Females) From Mondays Thru Sundays With Two (2) Security Guards With Night Shift; All Duly Licensed, Qualified, Uniformed, Well Trained, Bonded, Properly Armed With The Following Qualifications And Requirements: A. Physically And Mentally Fit; B. Complete With Current Clearances From Barangay, Nbi, Pnp; C. With Security Guard License; D. Result Of Neuro-psychiatric Examination; E. Drug Test Result From Government Accredited Agency; F. At Least College Level And Computer Literate; G. Certificate Of Employment From Last Employer/company; H. Preferably With Driving Skills; I. Bio-data With 1x1 Picture J. Valid Licensed Issued By The Philippine National Police (pnp) Supervisory Office On Security And Investigation Agencies (sosia) And Padpao 5. The Service Agency Shall Provide Each Security Guard With Equipment And Materials At Its Expense Such As: 5.1 Handheld Radios 5.2 Uniforms 5.3 Nightsticks 5.4 Raincoats/rubber Boots 5.5 Flashlights And First-aid Kits 5.6 Service Firearms (preferably .9mm Cal. Pistols And A Shotgun) 6. The Security Guards To Be Employed Or Posted By The Service Agency Shall Perform The Security Services Such As, But Not Limited To The Following Activities: 6.1 Inspecting Of Bags And Visitors; 6.2 Logging In Of Visitors In The Record Book; 6.3 Locking Of Entrances/exits; 6.4 Reporting Of Unusual Activities Or Packages; 6.5 Knowledge On How To Operate/monitor Cctv; 6.6 Patrolling And Keeping Watch Over The Premises; Records And Properties; 6.7 Securing And Guarding Of The Client's Officials And Employees From Any Kind Of Threat, Harm Or Injury Within Their Designated Area Of Responsibility. 6.8 Such Other Tasks As May Be Assigned From Time To Time. 7. The Service Agency Shall Assume Full Responsibility For Any Loss Or Damage Due To Theft, Proliferage, Robbery, Sabotage And Any Form Of Trespass Which The Client May Suffer During The Effective Period Of This Contract. However, They Shall Not In Any Manner Be Liable For Any Loss Or Damage Caused By Reason Of Force Majeure Or Fortuitous Event. 8. The Service Agency Shall Not, During The Existence Of This Contract Or Anytime Thereafter, Disclose To Any Person Or Entity Any Information Concerning The Client's Affairs, Which The Service Agency May Have Acquired By Reason Of This Contract. 9. The Service Agency Shall Provide Adequate And Responsible Supervision Over Its Personnel. For This Purpose, The Service Agency Shall Coordinate And Regularly Report To The Chief Security Officer, This Department For Special Instructions, Directives And Guidance Or Office Policies, Systems And Proceedings. 10. The Client Have The Right To Ask For Relief Or Replacement Of Any Security Guards At Anytime. 11. The Service Agency Shall Be Paid In Semi-monthly Equal Installment, More Or Less Due Every 15th And Last Day Of Each Month, Subject To The Availability Of Funds And The Usual Accounting And Auditing Requirements. The Client Shall Require The Service Agency To Submit The Following For Billing Purposes: A. A Copy Of The Payroll Evidencing Payment Of Salaries Made; B. A Certification Under Oath That The Same Has Been Paid To The Security Personnel; And C. A Quarterly Remittance Report Indicating The Total Contributions Paid For The Account Of Its Security Personnel On Sss, Philhealth, Pag-ibig, Bir. The Payment Shall Be Suspended By The Client To The Service Agency In Case Of Non-compliance Of The Above. 12. The Service Agency Shall Pay All Personnel Costs Under This Agreement As: A. Wages, Salaries And Wage Adjustments; B. Sss Payments And Philhealth Insurance Required By Law; And C. Government Licensing Charges And Taxes. 13. There Shall Be No Assignment Whatsoever Of This Contract To A Third Party. 14. There Shall Be No Employer-employee Relationship Between The Client And The Security Guards Assigned By The Service Agency. 15. The Term Of This Conract Shall Be For A Period Of Three (3) Months, To Commence Upon Receipt Of Notice Of Award. However, The Client May, Upon Written Notice Within Thirty (30) Days, Rescind The Contract For Failure Of The Service Agency To Abide By The Herein Terms And Conditions Set Forth By The Client. 15. The Client Has The Right To Terminate Or Cancel This Contract Without The Need Of Judicial Action, At Anytime Before Its Expiration On The Following Reasonable Grounds, Such As But Not Limited To: A. Failure Of The Service Agency To Maintain A Very Satisfactory Pergormance Rating; B. Assigning Security Guards Whose Licenses Are Expired; And C. Violation Of Any Such Terms Of This Contract 16. The Service Agency Shall Promptly Pay The Wages And Salaries Of Security Personnel Assigned At The Doj. It Is Understood That In Case Payment For Security Services Is Delayed, The Salaries And Wages Of Said Security Guard Shall Be Paid Or Shouldered By The Service Agency. The Service Agency Must Have Sufficient Funds To Cover Payment Of Salaries And Other Allowances Of Their Security Personnel For Atleast Three (3) Months. 17. The Service Agency Shall Post In Favor Of The Client A Performance Bond Equivalent T Thirty Percent (30%) Of The Total Contract Price To Answer For Any Violation By The Service Agency Or Any Provisions Of The Contract. 18. The Service Agency Shall Also Submit The Following: A. Dole Certificate Of No Pending Case B. Nlrc Certificate Of No Pending Case C. Sss Certificate Of No Pending Case D. Philhealth Certifcate Of Good Standing E. Pag-ibig Clearnace And F. Regular License To Operate 19. Covid-19 Related Terms And Conditions 19.1 All Security Guards That Will Be Assigned Must Undergo Rapid Testing Within 48 Hours Before Their First Day Of Work And Must Have Negative Result; 19.2. Mandatory Wearing Of Mask, Gloves And Face Shield At All Times While Inside The Doj Compound; 19.3. All Covid-19 Response Items (mask, Faceshield, Alcohol, Gloves, Etc.) That Will Be Used By The Janitoris Assigned At The Doj-nps R02 Building Must Be Provided By The Agency; 19.4. Must Observe At All Times The Office Health Protocol Provided By Doj; ***end