Department Of Human Settlements And Urban Development Tender

Description Request For Quotation Rfq-dhsudncr-24-004 Supply And Delivery Of Drinking Water For Dhsud Ncr For The Fiscal Year 2025 Pursuant To Section 53.9 (small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184, The Department Of Human Settlements And Urban Development – National Capital Region (dhsud – Ncr) Would Like To Invite Your Company To Submit Quote Or Proposal For The Supply And Delivery Of Drinking Water For Dhsud Ncr For The Fiscal Year 2025 The Approved Budget For The Contract (abc) Is Sixty Thousand Pesos (p 60,000.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges. The Technical Specifications For The Said Procurement Items Are As Follows: Unit Item Description Quantity 5 Gallons Drinking Water For The Fiscal Year 2025 January 2025 - 100 Gallons February 2025 - 100 Gallons March 2025- 100 Gallons April 2025 - 100 Gallons May 2025 - 100 Gallons June 2025 - 100 Gallons July 2025 - 100 Gallons August 2025 - 100 Gallons September 2025 - 100 Gallons October 2025- 100 Gallons November 2025 - 100 Gallons December 2025 - 100 Gallons With Free Use Of 5 Gallons Water Bottle/container And Three Units Of Hot & Cold Water Dispenser Terms And Conditions: 1. Interested Bidders Must Submit An E-copy Of The Documentary Requirements Listed Below Along With The Proposal/quotation; 2. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable; 3. The Item/s Shall Be Delivered According To The Requirements Specified In The Technical Specifications; 4. In Case Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated And Responsive Bid, The Department Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. 5. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected; 6. Award Of Contract Shall Be Made To The Lowest Quotation (for Goods And Infrastructure) Or, The Highest- Rated Offer (for Consulting Services) Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 7. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 8. The Department Shall Have The Right To Inspect The Item/s To Check Its Conformity With The Required Minimum Technical Specifications; 9. Payment Shall Be Made Upon Completion Of Services And Upon Submission Of The Supporting Documents For Processing Of Payment (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents As May Be Required In The Technical Specifications); Please Note That The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Account Of The Supplier, Contractor, Or Consultant. 10. Issuance Of Official Receipts (or) Or Sales Invoice (si) In The Name Of The Department Of Human Settlements And Urban Development – Ncr (dhsud - Ncr) Is Mandatory. The Supplier Shall Bear The Cost Of Mailing The Ors Or Sis. The Supplier Shall Be Responsible For Bearing Any Bank Charges And/or Service Charges That May Be Incurred By The Department In Case Of Payment Requests Via Check Deposit; Supporting Documents: 1. Philgeps Registration Number / Certificate Of Philgeps Membership; 2. Mayor’s Permit/business Permit; (note: In Case The Permit Has Recently Expired, Please Submit The Old Permit And Attach The Official Receipt For The Renewal Application Thereof.) 3. Bir 2303 Certificate Of Registration. 4. Tax Clearance 5. Signed Omnibus Sworn Statement (oss) Note: Notarized Omnibus Sworn Statement (oss) Shall Be Submitted By The Lcrb Or Scrb Prior To The Processing Of Payment. If The Authorized Representative Listed On The Reply Slip Is Not The Same Person Who Executed The Omnibus Sworn Statement (oss) Kindly Attach A Copy Of The Notarized Special Power Of Attorney (spa) Together With The Valid Government-issued Identification Card Of Both Signatories. Supporting Documents To Be Attached In The Notarized Oss (as May Be Applicable): For Sole Proprietorships – Dti Business Name Registration; For Partnerships Or Corporations - A Notarized Special Power Of Attorney, Or A Notarized Secretary’s Certificate, Whichever Is Applicable 6. Latest Income/business Tax Return Instructions: 1. Accomplish This Rfq Correctly And Accurately. 2. Do Not Alter The Contents Of This Form In Any Way. 3. Technical Specifications Are Mandatory. Failure To Comply With Any Of The Mandatory Requirements Will Disqualify Your Quotation. 4. Failure To Follow These Instructions Will Disqualify Your Entire Quotation. Your Quotation Or Bid Proposal Must Be Submitted Together With The Attached Reply Slip And Documentary Requirements Listed On Page 2 Of This Rfq, On Or Before 10:00h 08 January 2024 Either Through Personal Delivery To Administrative And Finance Division – Procurement Unit Located At The 5th Floor, Dhsud Building, Kalayaan Avenue Corner Mayaman Street, Diliman, Quezon City Or Via Email Address Jay.cariaga@dhsud.gov.ph The Dhsud - Ncr Bids And Awards Committee (bac) Will Recommend The Award Of The Contract To The Dhsud - Ncr Head Of The Procuring Entity (hope) Of A Bidder With The Single/lowest Calculated Responsive Bid (scrb/lcrb) Pursuant To Section 37.1.1 Of The 2016 Revised Irr Of Ra 9184. The Dhsud - Ncr Reserves The Right To Reject Any And All Quotations/bids, To Annul The Procurement Process, Declare A Failure Of Bidding, To Reject All Quotations/bids At Any Time Prior To Contract Award, Or Not To Award The Contract, Without Thereby Incurring Any Liability To The Affected Bidder/s, And To Accept Only The Offer That Is Most Advantageous To The Government Pursuant To Sec. 41 Of The 2016 Revised Irr Of Ra 9184. For More Details, Please Email Us Or Contact Mr. Jay Michael R. Cariaga At Viber Number +639929369300. (original Signed) Maria Remelyn Sanchez Officer-in-charge, Administrative And Finance Division Terms Of Reference Supply And Delivery Of Drinking Water I. Scope 1. The Prospective Supplier Shall Bid For The Supply And Delivery Of Drinking Water For Twelve (12) Months For The Department Of Human Settlements And Urban Development – Ncr (dhsud-ncr). 2. Provision Of Three (3) Brand Units Of Hot And Cold-water Dispensers. 3. Cleaning/disinfection And Maintenance Of The Dispensers Shall Be On A Monthly Period (once A Month). Ii. Terms Of Payment 1. The Price Quotation, To Be Denominated In Philippine Peso, Should Not Exceed The Abc Of Sixty Thousand Pesos Only (php 60,000.00) Inclusive Of 12% Vat And All Other Applicable Taxes And Charges. 2. The Quoted Prices Shall Be Considered Fixed And Not Subject To Price Escalation During Contract Implementation. 3. Price Validity Must Be For A Period Of Thirty (30) Days From Submission Of Quotation. 4. Payment Shall Be Based On The Actual Number Of Delivered Containers. 5. Payment Shall Be Made Within Fifteen (15) To Thirty (30) Days Upon Complete Delivery Of Required Goods And Services And Acceptance Thereof By The Dhsud-ncr Or Upon Submission Of Billing Statement And Other Required Documents. The Dhsud-ncr Shall Not Be Held Liable For Any Delay In The Payment Under Reasonable And Acceptable Circumstances. 6. Bids Received In Excess Of The Abc Shall Be Automatically Disqualified During Bid Evaluation. Iii. Schedule Of Delivery And Duration Of The Contract 1. The Duration Of The Contract Shall Be From January 2025 To December 2025. 2. Free Delivery Shall Be Within Monday To Friday, From 9:00am To 4:00pm, Or As The Need Arises, At The Designated Drop-off Area At The Dhsud-ncr. 3. The Sealed Water Containers Shall Be Delivered In An Enclosed Vehicle. The Delivery Vehicle/s Shall Be Properly Sanitized. 4. Number Of Containers To Be Delivered Shall Be Determined By The Dhsud-ncr Authorized Representative. Iv. Other Requirements 1. Free Usage Of 5-gallon Bottles And Water Dispensers. 2. Water Dispensers Shall Be Tower Type And Dispense Both Hot And Cold Water 3. Provision Of Replacement Unit For Defective Water Dispenser Must Be Within 24 – 48 Hours. 4. Supplier Shall Shoulder The Cost And Any Expenses On Mechanical Effect Of Water Dispensers Or Its Immediate Replacement. 5. Supplier Shall Provide Delivery Receipts Upon Delivery Of Purified Drinking Water. 6. Supplier Must Ensure Sufficient Stock For Consumption.