Department Of Human Settlements And Urban Development Tender

Description Request For Quotation Doc Control No. : Form-as-pd-002 Revision No: 0 Effectivity Date : 1 September 2023 The Department Of Human Settlements And Urban Development (dhsud) Would Like To Invite Your Company To Submit A Quotation Or Proposal For The Following Procurement Activity: Request For Quotation No. Rfq No. 2024-08-027 Procurement Activity Supply And Delivery Of Office Furniture Mode Of Procurement Approved Budget For The Contract (abc) Nine Hundred Ninety Two Thousand Two Hundred Pesos Only (php 992,200.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges. Deadline For The Receipt Of Quotations Or Bid Proposal On Or Before September 10, 2024, 10:00 Am. Delivery Schedule Delivery Of Goods/items Shall Be Ten (10) Working Days Upon Receipt Of The Approved Notice To Proceed. The Minimum Technical Specifications For The Items Are As Follows: Item No. Qty. Unit Item, Description, & Minimum Specifications 1 31 Unit Office Chair, Metal Star Base, Gas Lift With Armrest, Adjustable Height , Swivel And Tilt Mechanism, Ergonomic Mesh Office Chair, Mid/high Back ,color: Black 2 21 Unit Office Table With Drawer , Using Particle Board, Laminated Solid Light Gray Finish Top, With Modesty Panel, 25mm Thickness, With Steel Drawer Powder Coated, Center Keyboard Holder, Center Lock, Finish: Light Gray Finish Approximate Size: 120cm X 60cmx74cm 3 2 Unit Office Table With Drawer; Using Particle Board, Laminated Solid Light Gray Finish Top, With Modesty Panel, 25mm Thickness, With Steel Drawer Powder Coated, Center Keyboard Holder, Center Lock, Finish: Light Gray Finish Approximate Size: 150cm X 60cmx74cm 4 9 Unit Lateral 4 Drawers Filing Cabinet ;steel Gauge #22,powdercoated Finish, Centralized Locking Mechanism, Approximate Size: W90 X D45 X H132 Cm; Color: Light Gray 5 3 Unit Lateral 3 Drawers Filing Cabinet ;steel Gauge #22,powdercoated Finish, Centralized Locking Mechanism, Color: Light Gray ;approximate Size: W90 X D45 X H104 Cm; Color: Light Gray 6 11 Unit Vertical 2 Drawers Filing Cabinet ; Steel Gauge#22, Powder Coated Finish, Color Gray; Approximate Dimension: 45.6 X 62 X 73.1 Cm 7 10 Unit 3 Drawer Mobile Pedestal ; Central Locking Mechanism, Gauge#22, Powder-coated Steel; W40 X D56 X H65 Cm; Color: Light Gray 8 1 Unit L-type Executive Table ; Laminated Finish W/ Shelf And 3 Layer Drawer, Solid Finish Leg And Front Panel; Approximate Measurements: L 150cm W 70cm H 75cm Main Table ,l 90cm W 45cm H 75cm Side Table; 25mm Thick; Color: Gray 9 2 Unit L-type Executive Table ; Laminated Finish W/ Shelf And 3 Layer Drawer, Solid Finish Leg And Front Panel; Approximate Measurements: L 160cm W 80cm H 75cm Main Table ,l 120cm W 40cm H 75cm Side Table; 25mm Thick; Color: Gray 10 2 Unit Executive Chair High Back Leather, Leather Back And Seat Rest; Chrome Star Base , Gas Lift For Height Adjustment, Tilt And Lock And Reclining Mechanism ; Color: Black 11 12 Unit Mesh Visitor’s Chair Stackable ,fabric Seat & Mesh Back And Cushioned Seat Rest; Four-legged Black Coated Metal Leg 12 10 Unit Visitor’s Chair ,mesh Airflow Backrest ,tubular Sled Frame Fabric Upholstered Seat, Color: Black 13 1 Unit Plastic Gang Chair (4 Seater) ,pvc Plastic And Metal Legs, Color: Gray 14 1 Unit Conference Table (8 Seater) ,rectangular, Using Particle Board, Laminated Woodgrain Color Finish With Wire Management And Wire Box, Approximate Dimension: W240xd120xh75cm, 3mm Thick 15 1 Unit Conference Table (6 Seater) , Rectangular, , Using Particle Board, Laminated Woodgrain Color Finish With Wire Management And Wire Box , Approx:w200xd100xh75cm,3mm Thick, Color: Gray 16 1 Unit Pantry Table ,using Particle Board, Laminated Woodgrain Finish Top With Pvc Edging, Metal Steel Legs, Color: Light Gray, Approx:l180 X W60 X H75 Cm; 30mm Thick 17 1 Unit Foldable Training Table , Laminated Finish Top With Pvc , With Second Layer, Steel Legs With Adjustable Glider And Folding Feature, Color: Light Gray Approx:w120xd45xh75 Cm 18 2 Unit Center Table ,material: Wood ,color Gray, Approx:100cm X 50cm X 43cm 19 2 Unit L-shape Office Sofa, Facing Right, Color: Grey German Leather, Full 5 Inches Foam, Approx:60x28 Inches 20 1 Unit Center Table, Material: Wood, Metal, Color Gray, Approx:80cm X 45cm X 42cm 21 1 Unit Office Sofa ,3-seater,seat And Back Cushion, Color Gray, Fabric: Polyester Approx Dimension:189cm X 75cm X 88cm 22 50 Unit Monoblack Classic Chair, Color: White Terms And Conditions: 1. Payment Shall Be Made Upon Completion Of Service/delivery And Submission Of The Supporting Documents (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents As May Be Required In The Technical Specifications); 2. Kindly Accomplish The Attached Reply Slip Correctly And Accurately. Please Do Not Alter The Contents Of The Form In Any Way; 3. All Technical Specifications Are Mandatory. Failure To Comply With Any Of The Said Requirements Shall Be A Cause For The Disqualification Of Your Quotation; 4. The Department Shall Have The Right To Inspect The Goods To Check Its Conformity With The Required Minimum Technical Specifications; 5. Issuance Of Official Receipts (or) Or Sales Invoice (si) In The Name Of The Department Of Human Settlements And Urban Development (dhsud) Is Mandatory. The Supplier Shall Bear The Cost Of Mailing The Ors Or Sis. The Supplier Shall Be Responsible For Bearing Any Bank Charges And/or Service Charges That May Be Incurred By The Department In Case Of Payment Requests Via Check Deposit. 6. Please Submit The Latest Copy Or E-copy Of The Following Documentary Requirements: A. Philgeps Registration Number / Certificate Of Philgeps Membership; B. 2023 Mayor’s Permit/business Permit; (note: In Case The Permit Has Recently Expired, Please Submit The Old Permit And Attach The Official Receipt For The Renewal Application Thereof.) C. Signed Omnibus Sworn Statement (oss); Note: A Notarized Omnibus Sworn Statement (oss) Shall Be Submitted By The Lcrb Or Scrb Prior To The Processing Of Payment. If The Authorized Representative Listed On The Reply Slip Is Not The Same Person Who Executed The Omnibus Sworn Statement (oss) Kindly Attach A Copy Of The Notarized Special Power Of Attorney (spa) Together With The Valid Government-issued Identification Card Of Both Signatories. D. Supporting Documents (as May Be Applicable): For Sole Proprietorships – Dti Business Name Registration; For Partnerships Or Corporations - A Notarized Special Power Of Attorney, Or A Notarized Secretary’s Certificate, Whichever Is Applicable (bidders With Previously Submitted Eligibility Requirements, Provided They Are Current And Updated, Are No Longer Required To Submit The Said Documents.) Your Quotation Or Bid Proposal Must Be Submitted Together With The Attached Reply Slip And The Above Mentioned Documentary Requirements And Photo Sample Of The Items Through Personal Delivery, And In A Sealed Envelope, To The General Service Section At The Dhsud Region 4a Office Located In Dencris Business Center, Brgy. Halang Calamba City, Or Through Electronic Mail At Celia.miraflor@dhsud.gov.ph Or Karen.bayno@dhsud.gov.ph The Dhsud Bids And Awards Committee (bac), Through The Concerned End-user Unit And The Bac Secretariat, Shall Recommend The Award Of The Contract To The Head Of The End-user Unit Or Implementing Office, Of The Service Provider With The Single/lowest Calculated And Responsive Quotation (scrq/lcrq) Pursuant To Section 53.10 Of The 2016 Revised Irr Of Ra 9184. With The End View Of Obtaining The Contract Most Advantageous To The Government Pursuant To Sec. 41 Of The 2016 Revised Irr Of Ra 9184, Dhsud Reserves The Right To Reject Any And All Quotations/bids, To Annul The Procurement Process, To Declare A Failure Of Bidding, To Reject All Quotations/bids At Any Time Prior To Contract Award, Or Not To Award The Contract, Without Thereby Incurring Any Liability To The Affected Bidder/s. For Questions And/or Clarifications, Please Contact The Procurement Of The General Services Section At Mobile Numbers 0956-5764503 And 0918-5640074. Engr. Rodrigo M. Elpedes Jr Supervising Admin Officer/oic-admin And Finance Reply Slip Procurement: Request For Quotation No.: _______________ Date Engr. Rodrigo M. Elpedes Jr Supervising Admin Officer/oic-admin And Finance Department Of Human Settlements And Urban Development-4a Dencris Business Center, National Highway, Halang Calamba City, Province Of Laguna Dear Engr. Elpedes: This Is To Submit The Following Bid Quotation/proposal For The Subject Procurement With A Total Bid Price Of __________________________________ Pesos (php________.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges: Quantity Unit Description I Hereby Certify That The Above Bid Quotation/proposal Is True And Correct, And I Accept The Rights Of The Department Of Human Settlements And Urban Development, As The Procuring Entity, Under Section 41 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Thank You. Truly Yours, Name Of Company: ____________________________________________ Name Of Authorized Representative: _______________________________ Designation/position: ____________________________________________ Address: _____________________________________________________ Telephone No./mobile No.: _______________________________________ Email Address: ________________________________________________ Philgeps Registration No. : ______________________________________ Landbank Account No.: _________________________________________ If With Ada, Kindly Indicate The Landbank Account Name And Account Number; If None, Please Indicate To Whom Checks Should Be Made Payable To : _____________________________________ Tin: __________________________ Vat-registered: Vat󠄀 ( ) Non-vat ( ) Signature: ___________________________________________________ Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] [kindly Fill Out This Template Accordingly By Completing The Needed Information And Deleting The Non-applicable Provisions That May Be Deleted.] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]