Department Of Human Settlements And Urban Development Tender

Description Request For Quotation Date:24 January 2025 Rfq No.:rfq No. 2025-01-014 Name Of Company: Address: Tin: Philgeps Registration No. (required): The Department Of Human Settlements And Urban Development (dhsud) Mimaropa Region, Through Its Bids And Awards Committee (bac), Intends To Procure Goods/services Through Negotiated Procurement – Small Value Procurement Under [section 53.9) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184, For The Project: [hoacdd Mimaropa Hosting Of 2024 Revised Irr Rollout And Capability Building Program With Workshop In Puerto Princesa City] (procurement/contract No. 2025-dhsudmimaropa-061, With An Approved Budget For The Contract In The Amount Of One Hundred Twenty-seven Thousand Five Hundred Fifty Pesos Php 127,550.00 Please Submit Your Duly Signed Quotation Indicating Your Best Offer For The Item/s Described Herein, Subject To The Terms And Conditions Provided At The Last Page Of This Rfq Via E-mail (region4b@dhsud.gov.ph) Duly Accomplished And Signed By You Or Your Duly Authorized Representative Not Later Than 28 January 2025 At 9:00am. The Following Documentary Requirements Shall Also Be Submitted As Part Of Your Quotation On Or Before The Above Specified Deadline Of Submission Of Quotation: Valid Mayor’s/business Permit (for Recently Expired Permit, Please Attach A Copy The Official Receipt As Proof Of Renewal.); Professional License/curriculum Vitae (consulting Services); Pcab License (infra); Nfcc (infra); Latest Income/business Tax Return; And Duly Authorized Omnibus Sworn Statement (template Attached Hereto As Annex “__”.) For Validation Purposes, Kindly Attach A Screenshot Of Your Philgeps Registration Account, Page, Or Dashboard. Lastly, Please Be Informed That Submission Of A Copy Of Bir 2303 Shall Be Required From The Winning Supplier Prior To Processing Of Payment. The Head Of The Procuring Entity Of The Dhsud Mimaropa Region Reserves The Right To Reject Any And All Quotations, Declare A Failure Of Procurement, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Or Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. For Any Clarification, You May Contact The Bac Secretariat Via Email At Region4b@dhsud.gov.ph Bac Secretariat Terms And Conditions: Suppliers/service Providers Shall Provide Correct And Accurate Information Required In This Form. Price Quotation/s Must Be Valid For A Period Of Forty-five (45) Calendar Days From The Deadline If Submission. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. The Item/s Shall Be Delivered According To The Requirements Specified In The Technical Specifications. The Dhsud – Mimaropa Region Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Technical Specifications. Payment Shall Be Made After Delivery And Upon The Submission Of The Required Supporting Documents, I.e, Order Slip And/or Billing Statement, By The Supplier, Contractor Or Consultant. Our Government Servicing Bank, I.e, The Land Bank Of The Philippines, Shall Credit The Amount Due To The Identified Bank Account Of The Supplier, Contractor Or Consultant Not Earlier Than Twenty-four (24) Hours, But Not Later Than Forty-eight (48) Hours, Upon Receipt Of Our Advice. Please Note That The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Account Of The Supplier, Contractor Or Consultant. Liquidated Damages Equivalent To One Tenth Of One Percent (0.1%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Dhsud Mimaropa Region Shall Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. After Having Carefully Read And Accepted The Terms And Conditions, I/we Submit Our Quotation/s For The Item/s As Follows: 2024 Revised Irr Rollout And Capability Building Program Technical Specifications Statement Of Compliance (“comply” Or “not Comply”) Date Of Event: February 6, 2025 Meals For 136 Pax (am Snacks, Assisted Buffet Lunch, Pm Snacks) For The One- Day Program; Airconditioned Venue, Flowing Coffee, Water Dispenser, Sound System With Podium And Microphones, Led Projector, Rectangle Tables And Chairs With Table Cloths For 300 Participants; Tables And Chairs For Registration, Tables And Chairs For Technical, Presidential Table, And Printer); Venue Physical Set-up Provision Of Stage And Podium; Stage Decoration; Entrance Decoration; Provision Of Photobooth Area. With The Provision Of Waiter Service And Sound System Technician; Well-maintained Building Facilities Such As But Not Limited To Water Supply And Toilet, Well-ventilated Function Rooms, Lighting System, Fire Escapes, Firefighting Equipment, Internet And Telecommunications; Use Of Function Room Electrical Outlets And Extension Cords With No Additional Charges. Allowance Of At Least 1 Hour For Ingress And Egress Before And After The Activity 2 Flag Stands For National Flag And Dhsud Flag; Welcome Tarpaulin 1.5m X 3m (colored With Four Eyelets); Backdrop Tarpaulin For Photobooth (8’ X 8’). Notes: Dates May Change One (1) To Two (2) Weeks After The Indicated Date Herein; In Case Guests Do Not Avail Of The Accommodation, The Cost Will Not Be Included In The Payment; And No Downpayment. Send Bill Arrangement Quotes Should Be Inclusive Of All Costs And Applicable Taxes (i.e. Bank Charges, Vat, Other Charges, Etc. Signature Over Printed Name Position/designation Office Telephone/ Fax/ Mobile Nos. Email Address/es