Department Of Human Settlement And Urban Development Quezo Tender

Description The Department Of Human Settlements And Urban Development (dhsud) Would Like To Invite Your Company To Submit A Quotation Or Proposal For The Following Procurement Activity: Request For Quotation No. Rfq No. 03-0150, S. 2025 Purchase Request No. Pr No. 2025-01-0051 Procurement Activity Procurement Of Labor And Materials For The Water Treatment Of Two (2) Units Of Cooling Tower For Fy 2025 Mode Of Procurement Negotiated Procurement – Small Value Procurement (section 53.9) Approved Budget For The Contract (abc) Four Hundred Forty-four Thousand One Hundred Fifty Pesos (php444,150.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges. Deadline For The Receipt Of Quotations Or Bid Proposals On Or Before 11 March 2025 At 10:00 A.m. Delivery Schedule The Contract Period Is For Nine (9) Months Starting From March To December 2025 With The Delivery Of Services To Commence From The Signing Of The Po. The Minimum Technical Specifications For The Following Lots Are As Follows: Qty. Unit Item, Description, & Minimum Specifications 9 Months I. Scope Of Work The Service Provider Shall Provide The Department With The Following Services: 1. Supply Of Treatment Chemicals, Labor, Technical Services, Tools, Equipment, And Other Necessary Services For The Treatment Of Cooling Towers; 2. Conduct Of Weekly On-site Analysis And Do The Necessary Corrections Of The Following Parameters/settings: A. Cooling Tower, Chilled Water And Make Up Water Quality;megger Testing; B. Adjustment Of Cooling Tower Bleed-off Rate And Chemical Feed Rate; C. Submit To The General Services Division Of The Administrative Service, Water Analysis Report And Related Findings After Every Visit; And D. Cleaning/siphoning Of The Cooling Tower Water Basin. 3. Assignment Of A Service Technician To Feed Required Chemicals, Check Bleed-off Requirement And Undertake The General Housekeeping Within The Area Of Responsibility; 4. Conduct Of Quarterly Cleaning Of All Cooling Towers To Remove Any Visible Algae Growth Or Scale Deposits On The Cooling Tower Hot And Cold Basin, Post, Pvc Fills And Louvers, And Related Areas; 5. Conduct Of Quarterly Descaling And Swabbing (if Necessary) Of Chiller Condenser Shell And Tube; And 6. Handling And Disposal Of Used Chemical Containers. Ii. Terms Of Payment The Service Provider Shall Be Paid On A Monthly Basis Upon Inspection And Acceptance By The General Services Division Of The Preventive Maintenance Activities Done And Duly Noted By The Undersecretary For Administrative And Finance Services, Subject To The Submission Of A Periodic Billing Invoice, Delivery Receipt For Supplied Materials, Activities Picture Report, And Service Report. Iii. Qualifications Of The Service Provider The Service Provider Shall Submit The Following Documents: 1. Latest Business Permit Showing That Its Primary Business Is On Treatment Of Cooling Towers And With At Least Five (5) Years Of Experience In The Business; 2. Latest License Certificate From The Philippine Drug Enforcement Authority To Purchase And Use Concentrated Acid For Descaling And Cleaning Purposes. 3. Certificate Of Accreditation Of The Pollution Control Officer (pco) Of The Establishment (compliance To Dao 2014-02, Revised Guidelines For Pollution Control Officer Accreditation); 4. Certificate Of Accreditation Of The Safety Officer Of The Establishment (department Order No. 16, Rule 1030, Training And Accreditation Of Personnel On Occupational Safety And Health); And 5. Analysis Report Of Chemicals Issued By Industrial Technology Development Institute (itdi) Of The Department Of Science And Technology (dost). Terms And Conditions: 1. Payment Shall Be Made Upon Completion Of Service/delivery And Submission Of The Supporting Documents (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents As May Be Required In The Technical Specifications); 2. Kindly Accomplish The Attached Reply Slip Correctly And Accurately. Please Do Not Alter The Contents Of The Form In Any Way; 3. All Technical Specifications Are Mandatory. Failure To Comply With Any Of The Said Requirements Shall Be A Cause For The Disqualification Of Your Quotation; 4. The Department Shall Have The Right To Inspect The Goods To Check Its Conformity With The Required Minimum Technical Specifications; 5. Issuance Of Official Receipts (or) Or Sales Invoice (si) In The Name Of The Department Of Human Settlements And Urban Development (dhsud) Is Mandatory. The Supplier Shall Bear The Cost Of Mailing The Ors Or Sis. The Supplier Shall Be Responsible For Bearing Any Bank Charges And/or Service Charges That May Be Incurred By The Department In Case Of Payment Requests Via Check Deposit; 6. Please Submit The Latest Copy Or E-copy Of The Following Documentary Requirements: A. Philgeps Registration Number / Certificate Of Philgeps Membership; B. 2025 Mayor’s Permit/business Permit; (note: In Case The Permit Has Recently Expired, Please Submit The Old Permit And Attach The Official Receipt For The Renewal Application Thereof.) C. Signed Omnibus Sworn Statement (oss) (annex “a”); Note: A Notarized Omnibus Sworn Statement (oss) Shall Be Submitted By The Lcrb Or Scrb Prior To The Processing Of Payment. If The Authorized Representative Listed On The Reply Slip Is Not The Same Person Who Executed The Omnibus Sworn Statement (oss) Kindly Attach A Copy Of The Notarized Special Power Of Attorney (spa) Together With The Valid Government-issued Identification Card Of Both Signatories. D. Supporting Documents (as May Be Applicable): For Sole Proprietorships – Dti Business Name Registration; For Partnerships Or Corporations - A Notarized Special Power Of Attorney, Or A Notarized Secretary’s Certificate, Whichever Is Applicable Other Minimum Qualifications: E. Latest Business Permit Showing That Its Primary Business Is On Treatment Of Cooling Towers And With At Least Five (5) Years Of Experience In The Business; F. Latest License Certificate From The Philippine Drug Enforcement Authority To Purchase And Use Concentrated Acid For Descaling And Cleaning Purposes. G. Certificate Of Accreditation Of The Pollution Control Officer (pco) Of The Establishment (compliance To Dao 2014-02, Revised Guidelines For Pollution Control Officer Accreditation); H. Certificate Of Accreditation Of The Safety Officer Of The Establishment (department Order No. 16, Rule 1030, Training And Accreditation Of Personnel On Occupational Safety And Health); And I. Analysis Report Of Chemicals Issued By Industrial Technology Development Institute (itdi) Of The Department Of Science And Technology (dost). Prior To Final Settlement: J. Latest Bir Tax Clearance Note: Failure Of The Supplier/contractor To Secure And Present The Prescribed Bir Tax Clearance Shall Suspend The Final Settlement For The Delivered Goods Or Services, Including Infrastructure Projects. (bidders With Previously Submitted Eligibility Requirements, Provided They Are Current And Updated, Are No Longer Required To Submit The Said Documents.) Your Quotation Or Bid Proposal Must Be Submitted Together With The Attached Reply Slip And The Above Mentioned Documentary Requirements Through Personal Delivery, And In A Sealed Envelope, To The Procurement Division Located At The 8th Floor, Dhsud Building, Kalayaan Avenue Corner Mayaman Street, Diliman, Quezon City, Or Through Electronic Mail At Procurement@dhsud.gov.ph. The Dhsud Bids And Awards Committee (bac), Through The Concerned End-user Unit And The Bac Secretariat, Shall Recommend The Award Of The Contract To The Head Of The End-user Unit Or Implementing Office, Of The Service Provider With The Single/lowest Calculated And Responsive Quotation Slrq/(lcrq) Pursuant To Section 53.10 Of The 2016 Revised Irr Of Ra 9184. With The End View Of Obtaining The Contract Most Advantageous To The Government Pursuant To Sec. 41 Of The 2016 Revised Irr Of Ra 9184, Dhsud Reserves The Right To Reject Any And All Quotations/bids, To Annul The Procurement Process, To Declare A Failure Of Bidding, To Reject All Quotations/bids At Any Time Prior To Contract Award, Or Not To Award The Contract, Without Thereby Incurring Any Liability To The Affected Bidder/s. For Questions And/or Clarifications, Please Contact The Procurement Division At Telephone Number 8424-4080 (local 1833). (original Signed) Dr. Abrian Joy B. Orencia Oic, Procurement Division