Department Of Human Settlement And Urban Development Quezo Tender

Description The Department Of Human Settlements And Urban Development (dhsud) Would Like To Invite Your Company To Submit A Quotation Or Proposal For The Following Procurement Activity: Request For Quotation No. Rfq No. 04-0204, S. 2025 Purchase Request No. Pr No. 2025-03-0394 Procurement Activity Procurement For The Supply Of Labor, Tools, And Technical Supervision For The Operation And Maintenance Of The Sewage Treatment Plant (stp) Of The Dhsud Mode Of Procurement Negotiated Procurement – Small Value Procurement (section 53.9) Approved Budget For The Contract (abc) Four Hundred Eighty-three Thousand Pesos (php483,000.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges. Deadline For The Receipt Of Quotations Or Bid Proposals On Or Before 10 April 2025 At 12:00 P.m. Delivery Schedule The Contract Period Is For Eight (8) Months Starting May To December 2025 With The Delivery Of Services To Commence From The Signing Of The Po. The Minimum Technical Specifications For The Following Lots Are As Follows: Qty. Unit Item, Description, & Minimum Specifications 8 Months I. Scope Of Work The Service Provider Shall Provide The Department With The Following Services: 1. Operation And Monitoring: A. Supply Of One (1) Skilled Operator To Be Detailed From Monday To Saturday At 7:00 Am To 4:00 Pm, Including Holidays. The Following Are The Daily Activities Of The Operator: • Monitor And Record All Operating Parameters Such As Ph, Chlorine Residual, Flowrate, And Sludge Volume Index; • Cleaning Of The Stp Perimeter Area And Removal Of Solid Waste Accumulated At The Bar Screen; • Conduct Regular Inspection And Maintain Cleanliness At The Stp Area; • Conduct Inventory Of Chemical Needed For The Operation Of The Stp; • Preparation Of Chemical Solutions Needed In The Operation Of The Stp; • Comply To The Safety Regulations Set Forth By The Department; • Submit Reports And Log Sheets To The Service Engineer And Client; And • Preparation And Submission Of Monthly Itinerary Duly Signed By The Service Engineer. B. Monthly Visit And Monitoring Of One (1) Registered Chemical Engineer And/or Chemist To Conduct The Following: • Assess The Operation And Condition Of The Stp Base On The Operator’s Logbook; • Preparation And Submission Of Service Reports With Necessary Recommendations And Action Plan Based On The Information Gathered; • In-house Waste Water Analysis For Parameters Such As Ph, Color, Turbidity, And Chlorine Residual; • Preparation And Submission Of The Operation And Maintenance Monthly Report; • Provide Assistance In The Preparation Of Documents For Llda/denr Requirements On Permits And Clearances; • Provide Consultancy In The Operation And Maintenance Of The Stp; And • Conduct Of Technical And Hands-on Orientation For The Operation And Maintenance Of The Stp. 2. Monthly Maintenance: A. Supply Of Labor And Materials For The Conduct Of Change Oil, Re-greasing, And Replacement Air Filter Of The Blower Motor; B. Supply And Delivery Of Chlorine Granules 70%. C. Troubleshooting Of The Electrical, Motor Controls, And Mechanical System As Necessary; D. Perform Electrical Test On The Motor; E. Cleaning Of Motor And Motor Control Panel; And F. Preparation Of Preventive Maintenance Report (service Report, Equipment Maintenance Checklist, And Motor Electrical Test Form). Ii. Terms Of Payment The Service Provider Shall Be Paid On A Monthly Basis Upon Inspection And Acceptance By The General Services Division Of The Preventive Maintenance Activities Done And Duly Noted By The Undersecretary For Administrative And Finance Services And Submission Of A Monthly Billing Invoice, Service Report, Equipment Maintenance Checklist, Motor Electrical Test Form, And Itinerary Of The Operator Duly Signed By The Service Engineer. Iii. Qualifications Of The Service Provider The Service Provider Shall Submit The Following Documents: 1. Latest Business Permit Showing That Its Primary Business Is Operation And Maintenance Of Waste Water Treatment Facility And With At Least Five (5) Years Of Experience In The Business; 2. Latest Trainings Certificate Of Technician Who Will Operate The Sewage Treatment Plant To Ensure Proper Operation And Monitoring Of The Stp. Terms And Conditions: 1. Payment Shall Be Made Upon Completion Of Service/delivery And Submission Of The Supporting Documents (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents As May Be Required In The Technical Specifications); 2. Kindly Accomplish The Attached Reply Slip Correctly And Accurately. Please Do Not Alter The Contents Of The Form In Any Way; 3. All Technical Specifications Are Mandatory. Failure To Comply With Any Of The Said Requirements Shall Be A Cause For The Disqualification Of Your Quotation; 4. The Department Shall Have The Right To Inspect The Goods To Check Its Conformity With The Required Minimum Technical Specifications; 5. Issuance Of Official Receipts (or) Or Sales Invoice (si) In The Name Of The Department Of Human Settlements And Urban Development (dhsud) Is Mandatory. The Supplier Shall Bear The Cost Of Mailing The Ors Or Sis. The Supplier Shall Be Responsible For Bearing Any Bank Charges And/or Service Charges That May Be Incurred By The Department In Case Of Payment Requests Via Check Deposit; 6. Please Submit The Latest Copy Or E-copy Of The Following Documentary Requirements: A. Philgeps Registration Number / Certificate Of Philgeps Membership; B. 2025 Mayor’s Permit/business Permit; (note: In Case The Permit Has Recently Expired, Please Submit The Old Permit And Attach The Official Receipt For The Renewal Application Thereof.) C. Signed Omnibus Sworn Statement (oss) (annex “a”); Note: A Notarized Omnibus Sworn Statement (oss) Shall Be Submitted By The Lcrb Or Scrb Prior To The Processing Of Payment. If The Authorized Representative Listed On The Reply Slip Is Not The Same Person Who Executed The Omnibus Sworn Statement (oss) Kindly Attach A Copy Of The Notarized Special Power Of Attorney (spa) Together With The Valid Government-issued Identification Card Of Both Signatories. D. Supporting Documents (as May Be Applicable): For Sole Proprietorships – Dti Business Name Registration; For Partnerships Or Corporations - A Notarized Special Power Of Attorney, Or A Notarized Secretary’s Certificate, Whichever Is Applicable Other Minimum Qualifications: E. Latest Business Permit Showing That Its Primary Business Is Operation And Maintenance Of Waste Water Treatment Facility And With At Least Five (5) Years Of Experience In The Business; F. Latest Trainings Certificate Of Technician Who Will Operate The Sewage Treatment Plant To Ensure Proper Operation And Monitoring Of The Stp. Prior To Final Settlement: G. Latest Bir Tax Clearance Note: Failure Of The Supplier/contractor To Secure And Present The Prescribed Bir Tax Clearance Shall Suspend The Final Settlement For The Delivered Goods Or Services, Including Infrastructure Projects. (bidders With Previously Submitted Eligibility Requirements, Provided They Are Current And Updated, Are No Longer Required To Submit The Said Documents.) Your Quotation Or Bid Proposal Must Be Submitted Together With The Attached Reply Slip And The Above Mentioned Documentary Requirements Through Personal Delivery, And In A Sealed Envelope, To The Procurement Division Located At The 8th Floor, Dhsud Building, Kalayaan Avenue Corner Mayaman Street, Diliman, Quezon City, Or Through Electronic Mail At Procurement@dhsud.gov.ph. The Dhsud Bids And Awards Committee (bac), Through The Concerned End-user Unit And The Bac Secretariat, Shall Recommend The Award Of The Contract To The Head Of The End-user Unit Or Implementing Office, Of The Service Provider With The Single/lowest Calculated And Responsive Quotation Slrq/(lcrq) Pursuant To Section 53.10 Of The 2016 Revised Irr Of Ra 9184. With The End View Of Obtaining The Contract Most Advantageous To The Government Pursuant To Sec. 41 Of The 2016 Revised Irr Of Ra 9184, Dhsud Reserves The Right To Reject Any And All Quotations/bids, To Annul The Procurement Process, To Declare A Failure Of Bidding, To Reject All Quotations/bids At Any Time Prior To Contract Award, Or Not To Award The Contract, Without Thereby Incurring Any Liability To The Affected Bidder/s. For Questions And/or Clarifications, Please Contact The Procurement Division At Telephone Number 8424-4080 (local 1833). (original Signed) Dr. Abrian Joy B. Orencia Oic, Procurement Division