Department Of Human Settlement And Urban Development Quezo Tender

Description The Department Of Human Settlements And Urban Development (dhsud) Would Like To Invite Your Company To Submit A Quotation Or Proposal For The Following Procurement Activity: Request For Quotation No. Rfq No. 03-0149, S. 2025 Purchase Request No. Pr No. 2025-01-0052 Procurement Activity Procurement Of The Periodic Preventive Maintenance Services For The Two (2) Units Of 500 Ton Chiller For Fy 2025 Mode Of Procurement Negotiated Procurement – Small Value Procurement (section 53.9) Approved Budget For The Contract (abc) Six Hundred Twenty-eight Thousand Four Hundred Twenty-five Pesos And 00/100 (php628,425.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges. Deadline For The Receipt Of Quotations Or Bid Proposals On Or Before 11 March 2025 At 10:00 A.m. Delivery Schedule The Contract Period Is For Nine (9) Months Starting From March To December 2025 With The Delivery Of Services To Commence From The Signing Of The Po. The Minimum Technical Specifications For The Following Lots Are As Follows: Qty. Unit Item, Description, & Minimum Specifications 9 Months I. Scope Of Work The Service Provider Shall Provide The Department With The Following Services: 1. Provision Of Nine (9) Monthly Preventive Maintenance Services. The Preventive Maintenance Services Shall Be Done During Weekends From 8:00 Am To 5:00 Pm; 2. Supervision Of The Preventive Maintenance Activities Of The Chiller Units And Its Components As Per Attached Preventive Maintenance Checklist; 3. Conduct Of Minor Repairs Needed To Keep The Chiller Effectively Operating Within The Parameters. The Minor Repairs Are The External Parts Of The Chiller But Not Limited To The Following: A. Retightening Of Mechanical And Electrical Fittings; B. Thermal Scanning; C. Megger Testing; D. Testing Of The Solenoid Valve; E. Testing Of The Pressure Transducer; F. Leak Testing Of Gauges’ Connections; And G. Compressor Vibration Testing. 4. Conduct Of Annual Change Oil Of Chiller No. 1 And 2 Including The Supply Of Compressor Oil, Filter Core, Labor, And Technical Supervision; 5. Provision Of The Necessary Tools And Equipment To Perform The Preventive Maintenance Services; 6. Recommendations For More Efficient Operating Conditions Of The Units Involved In The Preventive Maintenance Program; 7. Submission Of Detailed Reports Based On The Schedule Of Activities And Maintenance. Ii. Duties And Responsibilities Of The Service Provider The Service Provider Shall: 1. Perform All Services Using Personnel Who Are Specialists In Heating, Ventilation And Air Conditioning (hvac), Electro-mechanical And Electronic System Maintenance Service; 2. Ensure That Services Personnel Shall Comply With The Safety Regulations Set Forth By The Department; 3. Ensure That Services Personnel Shall Be Provided With The Necessary Safety Equipment; And 4. Ensure That Chemical Containers Used And Generated Waste Materials In The Course Of The Preventive Maintenance Services Shall Be Disposed Of Properly By The Service Provider. Iii. Terms Of Payment The Service Provider Shall Be Paid On A Monthly Basis Upon Inspection And Acceptance By The General Services Division Of The Preventive Maintenance Activities Done And Duly Noted By The Undersecretary For Administrative And Finance Services, Subject To The Submission Of A Periodic Billing Invoice, Delivery Receipt For Supplied Materials, Activities Picture Report, And Service Report. Iv. Qualifications Of The Service Provider The Service Provider Shall Submit The Following Documents: 1. Latest Business Permit Showing That Its Primary Business Is On Preventive Maintenance Of Chillers And With At Least Three (3) Years Of Experience In The Business; 2. Materials Safety And Data Sheet Of The Compressor Oil And Refrigerant To Be Used; And 3. Latest Trainings Certificate Of Service Engineers And Technicians Who Will Conduct The Periodic Preventive Maintenance Of Chillers To Warrant That It Shall Provide Only Skilled, And Well-trained Technical Personnel To Ensure Proper Implementation Of The Preventive Maintenance Activities. Terms And Conditions: 1. Payment Shall Be Made Upon Completion Of Service/delivery And Submission Of The Supporting Documents (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents As May Be Required In The Technical Specifications); 2. Kindly Accomplish The Attached Reply Slip Correctly And Accurately. Please Do Not Alter The Contents Of The Form In Any Way; 3. All Technical Specifications Are Mandatory. Failure To Comply With Any Of The Said Requirements Shall Be A Cause For The Disqualification Of Your Quotation; 4. The Department Shall Have The Right To Inspect The Goods To Check Its Conformity With The Required Minimum Technical Specifications; 5. Issuance Of Official Receipts (or) Or Sales Invoice (si) In The Name Of The Department Of Human Settlements And Urban Development (dhsud) Is Mandatory. The Supplier Shall Bear The Cost Of Mailing The Ors Or Sis. The Supplier Shall Be Responsible For Bearing Any Bank Charges And/or Service Charges That May Be Incurred By The Department In Case Of Payment Requests Via Check Deposit; 6. Please Submit The Latest Copy Or E-copy Of The Following Documentary Requirements: A. Philgeps Registration Number / Certificate Of Philgeps Membership; B. 2025 Mayor’s Permit/business Permit; (note: In Case The Permit Has Recently Expired, Please Submit The Old Permit And Attach The Official Receipt For The Renewal Application Thereof.) C. Signed Omnibus Sworn Statement (oss) (annex “a”); Note: A Notarized Omnibus Sworn Statement (oss) Shall Be Submitted By The Lcrb Or Scrb Prior To The Processing Of Payment. If The Authorized Representative Listed On The Reply Slip Is Not The Same Person Who Executed The Omnibus Sworn Statement (oss) Kindly Attach A Copy Of The Notarized Special Power Of Attorney (spa) Together With The Valid Government-issued Identification Card Of Both Signatories. D. Supporting Documents (as May Be Applicable): For Sole Proprietorships – Dti Business Name Registration; For Partnerships Or Corporations - A Notarized Special Power Of Attorney, Or A Notarized Secretary’s Certificate, Whichever Is Applicable E. Income / Business Tax Returns Duly Received By The Bir. Other Minimum Qualifications: F. Latest Business Permit Showing That Its Primary Business Is On Preventive Maintenance Of Chillers And With At Least Three (3) Years Of Experience In The Business; G. Materials Safety And Data Sheet Of The Compressor Oil And Refrigerant To Be Used; And H. Latest Trainings Certificate Of Service Engineers And Technicians Who Will Conduct The Periodic Preventive Maintenance Of Chillers To Warrant That It Shall Provide Only Skilled, And Well-trained Technical Personnel To Ensure Proper Implementation Of The Preventive Maintenance Activities. Prior To Final Settlement: I. Latest Bir Tax Clearance Note: Failure Of The Supplier/contractor To Secure And Present The Prescribed Bir Tax Clearance Shall Suspend The Final Settlement For The Delivered Goods Or Services, Including Infrastructure Projects. (bidders With Previously Submitted Eligibility Requirements, Provided They Are Current And Updated, Are No Longer Required To Submit The Said Documents.) Your Quotation Or Bid Proposal Must Be Submitted Together With The Attached Reply Slip And The Above Mentioned Documentary Requirements Through Personal Delivery, And In A Sealed Envelope, To The Procurement Division Located At The 8th Floor, Dhsud Building, Kalayaan Avenue Corner Mayaman Street, Diliman, Quezon City, Or Through Electronic Mail At Procurement@dhsud.gov.ph. The Dhsud Bids And Awards Committee (bac), Through The Concerned End-user Unit And The Bac Secretariat, Shall Recommend The Award Of The Contract To The Head Of The End-user Unit Or Implementing Office, Of The Service Provider With The Single/lowest Calculated And Responsive Quotation Slrq/(lcrq) Pursuant To Section 53.10 Of The 2016 Revised Irr Of Ra 9184. With The End View Of Obtaining The Contract Most Advantageous To The Government Pursuant To Sec. 41 Of The 2016 Revised Irr Of Ra 9184, Dhsud Reserves The Right To Reject Any And All Quotations/bids, To Annul The Procurement Process, To Declare A Failure Of Bidding, To Reject All Quotations/bids At Any Time Prior To Contract Award, Or Not To Award The Contract, Without Thereby Incurring Any Liability To The Affected Bidder/s.   For Questions And/or Clarifications, Please Contact The Procurement Division At Telephone Number 8424-4080 (local 1833). (original Signed) Dr. Abrian Joy B. Orencia Oic, Procurement Division