Department Of Foreign Affairs Main Tender

Description Undersecretary For Administration Bids And Awards Committee Request For Expression Of Interest For Project Management Of The Retrofitting Of The Dfa Headquarters 1. The Department Of Foreign Affairs, Through The Fy 2024 General Appropriations Act And Multi-year Contractual Authority No. Myca-bmb-d-23-0000130, Intends To Apply The Sum Of Sixty Million Two Hundred Fifty-two Pesos (php60,000,252.00) With The Following Annual Authority: Amount Authorized Per Myca-bmb-d-23-0000130 (php) Year | In Words | In Figures Fy 2024 Gaa | Six Million Seven Hundred Seventy Two Thousand Two Hundred Fifty Two Pesos | 6,772,252.00 2025 | Eighteen Million Seven Hundred Twenty Eight Thousand Pesos | 18,728,000.00 2026 | Eighteen Million Pesos | 18,000,000.00 2027 | Sixteen Million Five Hundred Thousand Pesos |16,500,000.00 Total | Sixty Million Two Hundred Fifty-two Pesos | 60,000,252.00 Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Project Management Of The Retrofitting Of The Dfa Headquarters. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At The Opening Of The Financial Proposals. 2. The Dfa-bac Shall Adopt A Two-stage Process Of Selection Of The Winning Bidder: First Stage (shortlisting Of Qualified Bidders) And Second Stage (submission And Evaluation Of Technical And Financial Proposals Of Shortlisted Bidders). 3. The Department Of Foreign Affairs Now Calls For The Submission Of Eligibility Documents For The Procurement Of Project Management Of The Retrofitting Of The Dfa Headquarters. Eligibility Documents Of Interested Consultants Must Be Duly Received By The Bac Secretariat On Or Before Wednesday, 24 July 2024, 9:30 A.m., At The 12th Floor, Dfa Building, 2330 Roxas Blvd. Pasay City. Applications For Eligibility Will Be Evaluated Based On A Non-discretionary “pass/fail” Criterion. Prospective Bidders Should Submit Their Expression Of Interest (eligibility Documents Submission Form) Together With The Required Eligibility Documents. Prospective Bidders Shall Prepare One (1) Original And Two (2) Copies Of Eligibility Documents Which Shall Then Be Enclosed In A Single Envelope. The Original Eligibility Documents Shall Be Enclosed In A Sealed Envelope Marked “original – Eligibility Documents”. Each Copy Thereof Shall Be Similarly Sealed Duly Marking The Envelopes As “copy No. ___ - Eligibility Documents''. Eligibility Requirements Class “a” Documents (a) Legal Documents 1. Philgeps Certificate Of Registration And Membership, Including Annex “a” 2. Registration Certificate From Sec, Dti (for Sole Proprietorship), Or Cda (for Cooperatives) 3. Mayor’s/business Permit 4. Valid Tax Clearance Certificate (b) Technical Documents 1. Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts Including Contracts Awarded But Not Yet Started, Within The Last Five (5) Years Prior To The Deadline For Submission And Receipt Of Bids, Including Contracts Awarded But Not Yet Started, If Any. The Statement Shall Include The Following: 1. Names Of Outstanding Contracts With Other Contracting Party, I.e., Government Agency Or Private Company Allowed By The Rules; 2. Contract Date, Period/duration, And Amount Or Value. Contracts Covered By Non-disclosure Clause Shall Be Presented To The Dfa For Evaluation Purposes (ref: Npm No. 041-2014). The Dfa Shall Endeavor To Treat The Information Provided In Such Contracts As Confidential. The Bidder Would Be Considered Ineligible Or Disqualified From Obtaining An Award If (i) There Is A Misrepresentation Or (ii) If The Omission Would Affect The Capability Of The Bidder To Undertake The Project (ref: Npm 006-2018). Note: Per Item Vi.4 Of The Terms Of Reference, Bidders Must Have Handled Projects With An Approximate Gross Area Of 24,000 Square Meters Or Have Successfully Managed At Least Two (2) Projects Of This Magnitude In Terms Of Monetary Value (50% Of The Abc). 2. Statement Of The Consultant Specifying Its Nationality And Confirming That Those Who Will Actually Perform The Service Are Registered Professionals Authorized By The Appropriate Regulatory Body To Practice Those Professions (e.g. Prc), Including Their Representative Curriculum Vitae. Financial Document Audited Financial Statement Must Be Stamped “received” By The Bir By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission Class “b” Document If Applicable, A Valid Joint Venture Agreement In Case The Joint Venture Is Already In Existence, Or Duly Notarized Statements From All The Potential Joint Venture Partners In Accordance With Section 24.1 (b) Of The Revised Irr Of Ra 9184. 4. Interested Bidders May Obtain Further Information From The Department Of Foreign Affairs And Inspect The Bidding Documents At The Address Given Below Mondays To Fridays, 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On 16 July 2024 From The Given Address And Website Given Below. Shortlisted Bidders Shall Pay An Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Fifty Thousand Pesos (php 50,000.00). It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Shortlisted Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6. The Bac Shall Draw Up The Short List Of Consultants From Those Who Have Submitted Expression Of Interest, Including The Eligibility Documents, And Have Been Determined As Eligible In Accordance With The Provisions Of Republic Act 9184 (ra 9184), Otherwise Known As The “government Procurement Reform Act”, And Its Implementing Rules And Regulations (irr). The Short List Shall Consist Of Five (5) Prospective Bidders Who Will Be Entitled To Submit Bids. The Criteria And Rating System For Shortlisting Are As Follows, With The Breakdown Stated In Annex A: A. Applicable Experience Of The Consultant | 40% B. Qualification Of Personnel Who May Be Assigned To The Job Vis-a-vis Extent And Complexity Of The Undertaking | 40% C. Current Workload Relative To Capacity | 20% Total | 100% Note: To Be Eligible For Inclusion In The Shortlist, A Consultant Must Obtain A Minimum Or Passing Total Score Of 60%. 7. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary “pass/fail” Criterion As Specified In The Irr Of Ra 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Cooperatives, And Partnerships Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines. 8. The Procuring Entity Shall Evaluate Bids Using The Quality Based Evaluation (qbe) Procedure. The Criteria And Rating System For The Evaluation Of Bids Shall Be Provided In The Instructions To Bidders. 9. The Contract Shall Be Completed Within Forty (40) Months. 10.the Department Of Foreign Affairs Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11.for Further Information, Please Refer To: Bids And Awards Committee Secretariat Department Of Foreign Affairs 2330 Roxas Blvd. Pasay, City 02-8834-4060 Bac.secretariat@dfa.gov.ph