Department Of Foreign Affairs Main Tender

Description Notice Of Conduct Of Negotiated Procurement Under Section 53.1 After Two (2) Consecutive Failed Biddings For The Procurement Of One (1) Motor Vehicle For The Official Use Of The Secretary For Foreign Affairs Project Title: Negotiated Procurement For One (1) Motor Vehicle For The Official Use Of The Secretary For Foreign Affairs Project Brief Description: One (1) Lot – Motor Vehicle Project Identification No.: Np-gs-02-2024 Approved Budget For The Contract (abc): Php 5,550,000.00 Funding Source: Fy 2024 General Appropriations Act 1. The Department Of Foreign Affairs (dfa) Will Conduct Negotiated Procurement, After Two (2) Consecutive Failed Biddings Pursuant To Section 53.1 Of The Revised Implementing Rules And Regulations Of Republic Act No. 9184, For The Procurement Of One (1) Motor Vehicle For The Official Use Of The Secretary For Foreign Affairs With An Approved Budget For The Contract (abc) Of Five Million Five Hundred Fifty Thousand Pesos (php 5,550,00.00) Only. 2. The Dfa-bids And Awards Committee (bac) Now Invites Technically, Legally, And Financially Capable Suppliers For The Said Project. 3. The Following Schedule Of Activities Shall Be Observed: Initial Offer And Negotiation Meeting: 30 September 2024, Monday, 09:00 Am Deadline Of Submission And Opening Of Best And Final Offer: 01 October 2024, Tuesday, 1:00 Pm Verification Of Eligibility Documents: 02 October 2024, Wednesday, 10:00 Am Venue: All Procurement Activities Shall Be Conducted In-person At The Office Of The Undersecretary For Administration (ua) Conference Room, 12th Floor, Dfa Building, Roxas Boulevard, Pasay City 4. One (1) Original And Two (2) Copies Of The Proposals Must Be Submitted Through Manual Submission To The Bids And Awards Committee Secretariat At The 12th Floor, Dfa Building, Roxas Boulevard, Pasay City, On Or Before 01 October 2024, Tuesday, 1:00 Pm. Late Submissions Shall Not Be Accepted. 5. Interested Bidders Shall Submit The Following Documents In Sealed Envelopes, Labeled As “negotiated Procurement For Two-failed Biddings”, With The Title Of The Procurement Project, Name, Address And Contact Details Of The Bidder, Addressed To The Bac. Eligibility And Technical Documents A. Philgeps Registration Number B. Notarized Omnibus Sworn Statement (oss) (in The Prescribed Form, Duly Notarized In Accordance With The 2004 Rules On Notarial Practice). For A Corporation, Partnership, Cooperative Or Joint Venture, The Omnibus Sworn Statement Shall Be Accompanied By A Notarized Secretary’s Certificate (authority Of The Signatory) Attesting That The Signatory To The Omnibus Sworn Statement Is The Duly Authorized Representative Of The Bidder And Is Granted Full Power And Authority To Execute And Perform Any And All Acts Necessary And/or To Represent The Bidder In The Bidding. C. Statement Of Single Largest Completed Contract (slcc), With Any Of The Following, As Applicable: 1. Certificate Of Acceptance 2. Official Receipts 3. Sales Invoice Issued For The Contract Requisites: Bidder Must Have A Contract Similar To The Project At Hand, Completed Within The Last Five (5) Years Prior To The Deadline For Submission And Receipt Of Bid. The Slcc Value Must Be At Least Fifty Percent (50%) Of The Abc (php 2,775,000.00). D. Statement Of Compliance With All The Technical Specifications (annex A) E. Notarized Bid Security In Any Of The Following Form: 1) Cash Or Cashier’s/manager’s Check Issued By Universal Or Commercial Bank (should Be 2% Of The Abc) 2) Bank Draft/guarantee Or Irrevocable Letter Of Credit Issued By A Universal Or Commercial Bank: Provided, However, That It Shall Be Confirmed Or Authenticated By A Universal Or Commercial Bank, If Issued By A Foreign Bank (should Be 2% Of The Abc) 3) Surety Bond Callable Upon Demand Issued By A Surety Or Insurance Company Duly Certified By The Insurance Commission As Authorized To Issue Such Security (should Be 5% Of The Abc) 4) Notarized Bid Securing Declaration (bsd) Financial Component Documents Financial Component Documents A. Financial Bid Form, And B. Price Schedule Of Breakdown Of Bidder’s Financial Bid 6. The Opening Of Best And Final Offer Shall Be On 01 October 2024, Tuesday, 1:00 Pm, In Person At The Ua Conference Room, 12th Floor, Dfa Building, Roxas Boulevard, Pasay City. 7. The Selection Of The Successful Offer Shall Be Based On The Best And Final Offer That Will Be Submitted On The Set Deadline To The Bac. 8. During The Verification Of Eligibility Documents Scheduled On 02 October 2024, Wednesday, 10:00 Am, The Bidder With The Best Offer Shall Be Required To Present The Following Documents For Verification And Validation: A. Original Dti/sec/cda Certificate Of Registration, B. Original Mayor’s/business Permit, And C. Original Valid Tax Clearance Certificate. 9. The General Conditions Of The Contract (annex B) Shall Form Part Of The Contract. Other Conditions Of The Contract Shall Be Governed By The Implementation Of The Rules And Regulations Of Ra 9184 And Other Related And Applicable Laws. 10.the Head Of The Procuring Entity Of The Dfa Reserves The Right To Accept Or Reject Any Offer, To Annul The Negotiation Process, And To Reject All Offers At Any Time Prior To Contract Award, Without Incurring Any Liability To The Affected Participants. 12. For Further Information, Please Refer To: Dfa-bac Secretariat Department Of Foreign Affairs 12th Floor, Dfa Main Building 2330 Roxas Boulevard, Pasay City 1300 Tel. No. 834-4823 Email Address: Bac.secretariat@dfa.gov.ph