Department Of Environment And Natural Resources Tender

Description Please Refer To The Attach Activities And Agreement Under Itb Invitation To Bid For The Provision Of Security Services Of Penro And Cenro’s Lianga, Cantilan & Bislig (fy 2025 Early Procurement) 1.the Denr-provincial Environment And Natural Resources, Penro Tandag City, Surigao Del Sur Is Conducting This Procurement Through The Early Procurement Activity (epa) For Fy2024 To Ensure The Timely Rendition Of Consultancy Services, Consistent With The Gppb Resolution No. 14-2019 Dated July 17, 2019 Where The Procuring Entity (pe) Is Encouraged To Start Procurement Activity Short Of Award. Epa Shall Refer To The Conduct Of Procurement Activities, From Posting Of The Procurement Opportunity, If Required, Until Recommendation Of The Bids And Awards Committee (bac) To The Hope As To The Award Of The Contract, For Consulting Services To Be Rendered In The Following Fiscal Year (i.e., Fy 2025), Pending Approval Of Their Respective Funding Sources. The Bidders, Therefore, Are Herewith Informed Of The Following: A) Interested Bidders Are Invited/requested To Submit Their Bid Proposals Based On Indicative Budget (i.e., Subject To Final Approval) Through This Invitation To Bid, Together With The Bidding Documents; B) The Pe Will Evaluate The Bid Proposals And Determine The Winning Bidder. The Financial Bid Proposal Of The Winning Bidder Will Be Contract Price/amount Which Is Considered Fixed Price. However, The Notice Of Award (noa) Will Only Be Issued Upon The Approval Of The Budget (i.e., Short Of Award); C) Should There Be A Delay In The Award As Affected By The Possible Delay In The Budget Approval, The Bid Validity As Specified In The Bidding Documents (which Is A Maximum Of 120 Calendar Days), The Winning Bidder May Be Requested To Extend The Bid Validity Accordingly (that Is, Changing The Expiration Of The Original Bid Security). In Case Of The Bidder’s Refusal To Extend The Bid Validity, The Bid Submitted By Said Bidder Will Be Rejected. 2. In This Regard, The Denr-provincial Environment And Natural Resources, Tandag City, Surigao Del Sur, Intends To Apply The Sum Of One Million Eight Thousand Pesos (php1,008,000.00), Inclusive Of All Government Taxes, And Other Fees And Charges Being The Approved Budget Of Contract (abc) To Payments Under The Contract For The Security Services Of Penro Sds And Cenro’s Lianga, Cantilan And Bislig (fy 2025 Early Procurement). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. Terms Of Reference For Provision Of Security Services For Denr Penro Surigao Del Sur For Cy 2025 I. General Information These Terms Of Reference Shall Be Used For The Preparation Of Bid Documents In The Bidding For Security Guard Services Of Denr - Penro Surigao Del Sur And Its Cenr Offices, In Which It Will Be Contracted For One (1) Year Cy 2025. Ii. Background Safeguarding And Protecting The Personnel And Properties Of Denr Penro Sds And Its Cenr Offices Against Theft, Robbery, Pilferage, Arson, Vandalism And Other Unlawful Acts Is Necessary. As Such, The Provision Of A Security Service That Is Efficient And Cost Effective Is Of Paramount Importance. Iii. Objectives The Objective Of This Agreement Is To Secure Security Services That Are Efficient, Effective And Within Reasonable Cost. Iv. Item Description And Approved Budget For The Contract Item No. Unit Item Description Qty. Approved Budget For The Contract (php) Lot 1 Lot 2 Lot 3 Lot 4 Pax Pax Pax Pax Security Guard - Filipino Citizen - At Least High School Graduate - Physically & Mentally Fit - At Least Twenty-five (25) Years Of Age But Not More Than Fifty-five (55) Years Old - Has Undergone Pre-licensing Training Course - Must Be Licensed Security Guard Contract Location: Denr Penro Surigao Del Sur - Tandag City Sds Contract Location: Denr Cenro Bislig City - Mangagoy, Bislig City, Surigao Del Sur Contract Location: Denr Cenro Lianga - Poblacion Lianga, Surigao Del Sur Contract Location: Denr Cenro Cantilan – Magosilom, Cantilan, Surigao Del Sur Contract Duration: Cy 2025 Or An Equivalent Of 12 Months (1 Year) 1 1 1 1 252,000.00 252,000.00 252,000.00 252,000.00 Total Amount 1,008,000.00 V. Provision Of Security Services The Service Provider Shall Continuously Provide The Following: 1. Guarding System – The Security Service Provider Shall Adopt A Seven-day Week, 12-hour Guarding System At 6 Pm – 6 Am Or 6 Am-6pm, In The Premises Of The Entity, Including Weekend And Holidays. Provided And Unless Otherwise Revised By The Entity. As Required By The Entity, The Security Guards To Be Assigned By The Security Service Provider Shall Consist Of One (1) Security Guards Per Office. It Is Understood That This Number May Be Increased By The Entity At Its Sole Option, Depending Upon The Security Situation Or The Exigency Of The Services, By Giving The Agency At Least Three (3) Days Prior Written Notice. 2. Uniform And Equipment – The Security Service Provider Shall At All Times Provide The Guards Assigned At The Entity With Neat, Complete And Identical Uniform And With Firearms, Ammunition, Night Stick, Metal Detector And Such Other Paraphernalia And Security Aids As May Be Necessary And Called For Under Existing Rules And Regulations. 3. Guard Appearance And Conduct - The Security Service Provider Shall Ensure That The Guards Are Neat, Clean, Well-shaven And With Proper Haircut And Shall Conduct Himself In A Military Manner, Avoiding Fraternization With Anyone And Shall Adopt All Times The Standard General Orders For Interior Guard Only. 4. Qualifications Of Guards – The Security Service Provider Hereby Agrees That All Security Guards And/or Personnel To Be Assigned To The Premises Of The Entity Preferably At Least Twenty Five (25) Years Of Age But Not More Than Fifty Five (55) Years Old, Duly Licensed As A Security Guard And Must Have Complied With All Requirements And Regulations Prescribed By Laws And Decrees As Well As Executive Orders Relative To Security Guards And Security Agencies As Well As The Rules And Regulations Prescribed By The Chief Of The Pnp, And Local Ordinances If Any. 5. Security Survey - In Addition To The Duties And Responsibilities Of Safeguarding And Protecting The Entity’s Properties And Personnel Working Thereat, The Security Service Provider Shall Conduct An Advance Security Survey Of The Entity’s Premises And Shall Periodically Make Similar Survey In The Future Without Any Additional Service Charge Or Fees And Recommend To The Entity Measures That Would Be Necessary To Safeguarding The Entity’s Premises, Personnel And Properties. 6. Compensation- For And In Consideration Of The Service To Be Rendered By The Security Service Provider To The Entity The Latter Agrees To Pay Directly To The Security Service Provider A Monthly Service Fee At The Rate Of Twenty-one Thousand Pesos (p 21,000.00) Philippine Currency, Per Guard, Payable Monthly. 7. Guidelines And Policies- The Entity Shall Furnish The Security Service Provider From Time To Time Copies Of Guidelines And General Policies In Addition To The Security Needs And Responsible For The Faithful Performance And Implementation Of Said Guidelines, Policies, Rules & Regulations, Including The Manner Details Or Methods Of Implementing The Same. 8. Periodic Inspection- The Security Service Provider Shall, At Its Own Time And Expense, Make Periodic And Appropriate Inspection Of The Guards Assigned In The Entity’s Premises And Shall Exercise Discipline, Control, Supervision And Administration Over The Security Guard/personnel Assigned To The Entity’s Premises, In Accordance With The Rules And Regulations Of The Entity And The Security Agency Law. The Client Or Its Officers And Representatives Shall Have The Right To Inspect The Guards Of The Security Service Provider To Determine The Quality And Acceptability Of The Service Rendered By The Entity Personnel Within The Premises. It Is Expressly Understood And Agreed That The Entity May, At Any Time, Request For The Immediate Replacement Of Any Security Guards/personnel Of The Security Service Provider Assigned In The Entity’s Premises For Any Reason Whatsoever. Vi. Service Provider Responsibility And Obligations The Security Service Provider Shall Assume Full Responsibility And Hereby Agrees And Binds Itself To Indemnify The Entity For Any Loss, Damage, Destruction And Injury That May Be Incurred By The Guard On Duty Occurring Within The Premises Attributable To The Negligence, Fault, Laxity, Unlawful Act Or Misconduct Of The Security Service Provider Or Its Security Guard Resulting In The, Pilferage, Robbery, Arson, Unlawful And Illegal Acts Of Third Persons. Agency Shall Not Be Liable For All Losses And/or Damages Due To (a) Fortuitous Events Or Force Majeure; (b) Fault, Negligence Or Dishonesty Of The Client, (c) Orders Of The Clients, Beyond The Scope Of This Contract; (d) Loss Of Property Belonging To The Client Which Are Kept In An Open Space Or Storage Not Duly Turned Over To The Agency Or Its Authorized Representative For Physical Inventory And Proper Recording; (e) In Cases Where The Loss/es Or Damage/s Occurred In A Closed Warehouse, Office Or Installations That The Guard Has No Access Thereto And There Is No Sign Of Forcible Entry In The Guarded Areas; (f) In Case Of Loss/es Of Pocket Able Items Or Valuables; (g) In Case Of Inadequacy Of The Number Of The Security Personnel Assigned In The Clients’s Premises Brought About Or Resulting From Client’s Reduction Of Security Requirements Or Where Conditions Render It Humanly Impossible For The Belonging To Client, Its Employees, Tenants Or Issued To Any Of Its Employees Or Are Under The Care Or Safekeeping Of The Same Such A Equipment’s, Tools, Or Materials In Relation To The Performance Of Their Duties Unless Such Loss Or Damage Is Due To He Negligence Of The Agency’s Security Personnel. Provided Further, That Such Losses, Damage Or Injuries Shall Be Reported In Writing To The Service Provider Or Its Guard Immediately Or Within Two (2) Days From The Date Of Discovery To Enable The Service Provider To Investigate The Matter. The Service Provider Is Not Precluded From Pursuing Any Legal Action Against The Culprits If It So Desires. The Client Shall Not Be Responsible For Any Accident, Incident, Mishap Or Injury Of Any Kind Or Nature That Maybe Sustained By The Security Guards So Furnished By The Agency. It Is Therefore Understood And Agreed Upon By Both Parties That The Security Personnel Are The Employees Of The Agency And In No Way To Be Considered As Client’s Employee. Additional Set Of Technical Parameters: A. Security Services 1. Stability – 20 Points (a) Years Of Experience (b) Liquidity Of The Contractor (c) Organizational Set-up 2. Resources – 30 Points (a) No. Of Licensed Firearms (b) No. And Kind Of Communication Devices (c) No. And Kind Of Motor Powered Vehicles (d) No. Of Licensed Guards 3. Security Plan – 40 Points 4. Other Factors - 10 Points (a) Recruitment And Selection Criteria (b) Completeness Of Uniforms And Other Paraphernalia Vii. Warranty Warranty- The Security Service Provider Warrants To Comply With Its Obligations As Employer And Hereby Agrees To Hold The Entity Free From Any Liability, Cause Or Causes Of Action, Claim Or Claims Which May Be Filed By The Security Service Provider Security Personnel Who May Be Assigned To The Entity’s Premises By Reason Of Their Employment With The Security Service Provider Under This Agreement Or Under The Provisions Of The Labor Code, Philhealth, Sss, Internal Revenue Code, And Such Other Applicable Laws, Rules, Regulations, Presidential Decrees And Executive Orders That Are Now In Effect And Which May Be Promulgated In The Future. Neither The Security Service Provider Nor Its Guard Or Other Personnel Shall Be Deemed The Agents, Representative, Employees Or Servants Of The Entity And The Security Service Provider Hereby Assume Full And Sole Responsibility For The Payment Of Compensation, Wages, Salaries, Overtime Pays And Such Other Benefits For Injuries, Ailments Or Death Which May Be Suffered Or Sustained By Its Guards Or Personnel, In The Course Of Their Employment Or Performance Of Their Security Services To The Entity, Pursuant To This Agreement. Viii. Contract Duration This Agreement Shall Remain In Full Force And Effect For A Period Of One (1) Year Or An Equivalent Of Twelve (12) Months. Ix. Waiver Of Reference It Is Understood And Expressly Agreed By The Parties Hereto That The Obligation Created Under This Agreement Shall Not Enjoy Any Priority, Preference Or Special Privilege Whatsoever Over Any Indebtedness Or Obligation Of The Entity Accordingly. The Security Service Provider Hereby Waives And Renounces Absolutely And Unconditionally Whatever Priorities Or Preferences He May Have Under Article 2244, Paragraph 14 Of The Civil Code Of The Philippines. X. Term Performance Of Services/products Shall Start Within Seven (7) Calendar Days Upon Receipt Of The Notice To Proceed By The Security Service Provider. Xi. Billing And Payment Procedures Billing And Payment Procedures Shall Be In Accordance With The Following: • The Security Service Provider Shall Submit Its Billing Statements To The Denr Penro And Cenro’s Bislig, Lianga, Cantilan On A Monthly Basis. • Both The Entity And The Service Provider Will Maintain A Separate Record Of Account For The Security Guard. However, The Penro Accounting Unit, Will Be Responsible For The Processing Of Payment On Monthly Basis. 3. The Denr-provincial Environment And Natural Resources, Tandag City, Surigao Del Sur Now Invites Bids For The Above Procurement Project Under The Early Procurement Activity. 4. Deployment Of Security Guards Is Required Within 10 Calendar Days From The Receipt Of The Notice To Proceed. Bidders Should Have Completed, Within The Last Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 5. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non- Discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations(irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%)interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 6. Prospective Bidders May Obtain Further Information From Denr-provincial Environment And Natural Resources, Surigao Del Sur Bac Secretariat And Inspect The Bidding Documents At The Address Given Below During Monday To Friday, 8:00 A.m. To 5:00 P.m. 7. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On 06 December 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Hundred Pesos By Lot (php500.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. 8. The Denr-provincial Environment And Natural Resources, Tandag City, Surigao Del Sur Bac Will Hold A Pre-bid Conference1, Which Shall Be Open To Prospective Bidders, On 06 December 2024, 9:00 A.m At Penro Tandag City, Surigao Del Sur. 9. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before 18 December 2024, 2:00 P.m. Late Bids Shall Not Be Accepted. Bidders Are Requested To Submit One (1) Original And Three (3) Copies Of Their Bids. Bidders Are Likewise Requested To Bring The Originals Of The Documents Submitted And Present The Same For Comparison During The Bid Opening. 10. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 11. Bid Opening Shall Be On 18 December 2024, 2:00 P.m. At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 12. The Denr-provincial Environment And Natural Resources, Tandag City, Surigao Del Sur Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder. 13. For Further Information, Please Refer To: Annavic Joy C. Lao Procurement Officer Denr Penro Tandag City Surigao Del Sur (086) 211-3545/09173078372 Penrosdsgss@gmail.com 14.you May Visit The Following Website For Downloading Of Bidding Documents: Website: Https://penrosurigaodelsur.com Ruel O. Ladaga Chief Management Services Division Bac Chairperson