Department Of Education Region Xi Tender

Description Invitation To Bid No. 034-11-2024 Procurement Of Janitorial Services For Cy 2025 To Be Assigned At Deped-rneap For The Period January 1, 2025 To December 31, 2025 (early Procurement Activity) 1. The Deped Regional Office Xi, Through Gaa 2025 Intends To Apply The Sum Of One Million Eight Hundred Forty-two Thousand Five Hundred Twenty-eight Pesos And 24/100 (₱1,842,528.24) Being The Approved Budget Of The Contract (abc) To Payments Under The Contract For Itb 034-11-2024. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Deped Regional Office Xi Now Invites Bids For The Above Procurement Project. Bidders Should Have Completed, Within 2 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). Details Of Procurement No. Of Janitorial Personnel Abc Per Janitorial Personnel No. Of Months Total Cost Procurement Of Service Provider For Six (6) Janitorial Services For January 01, 2025 To December 31, 2025 6 Janitors ₱25,590.67 12 ₱1,842,528.24 Overall Total ₱1,842,528.24 Additional Information: • 6 Personnel For Janitorial Services To Be Assigned At The Deped Rneap Dormitories, Neap Offices, And Function Halls: O With Special Skills/know-how In Landscaping And Gardening/caring Of Plants (1 Personnel) And Expertise In Electrical Installation, Plumbing, Masonry And Carpentry (1 Personnel) 7:00 Am - 4:00 Pm. O With Special Skills/know-how In Housekeeping And Other Related Works In Dormitory (2 Personnel With 1 Shift/day) 6:00 Am - 4:00 Pm; (1 Personnel With 1 Shift/day) 2:00 Pm - 11:00 Pm; And (1 Personnel With 1 Shift/day) 9:00 Pm - 6:00 Am. Specific Functions: Janitorial Services (6 Pax) O 2 Personnel – Shifting Time: 7:00 Am - 4:00 Pm  With Special Skills/know-how In Landscaping And Gardening/ Caring Of Plants;  To Be Assigned In Neap Admin Office (function Rooms, Lobbies, Hallways, Comfort Rooms, Offices Etc.) Disposal Of Garbage’s And Neap Surroundings (gardening And Landscaping);  With Expertise In Electrical Installation, Plumbing, Masonry And Carpentry; And  Does Other Related Work As Prescribe By The Supervisor. O 2 Personnel – Shifting Time: 6:00 Am - 4:00 Pm  With Special Skills/know-how In Housekeeping And Other Related Works In Dormitory;  To Be Assigned In Neap Dormitel I, Ii, Iii (all Rooms, Lobbies, Hallways, Comfort Rooms Etc.), And Disposal Of Garbages; And  Does Other Related Work As Prescribe By The Supervisor. O 1 Personnel – Shifting Time: 2:00 Pm - 11:00 Pm  With Special Skills/know-how In Housekeeping And Other Related Works In Dormitory;  To Be Assigned In Neap Dormitel I, Ii, Iii (all Rooms, Lobbies, Hallways And Comfort Rooms) And Disposal Of Garbages; And  Does Other Related Work As Prescribe By The Supervisor. O 1 Personnel – Shifting Time: 9:00 Pm - 6:00 Am  With Special Skills/know-how In Housekeeping And Other Related Works In Dormitory.  To Be Assigned In Neap Dormitel I, Ii, Iii (all Rooms, Lobbies, Hallways And Comfort Rooms) And Disposal Of Garbages; And  Does Other Related Work As Prescribe By The Supervisor. Note: One Personnel - Provide A Reliever In The Absence Of The Personnel Scheduled On Duty. Cost Distribution: Amount Direct To Janitors A. Uniform Allowance (r.a. 5487) B. Incentive Leave (dw X 5 / 12) C. Night Differential Pay (dw X 1.1%) D. 13th Month Pay (dw590 X 313 Days/12/12) Amount To Gov’t In Favor To Janitors A. Retirement Benefits (dw X 22.5 / 12 Months) B. Sss Premium [monthly Basic Pay] Refer To Sss Premium Table C. Philhealth (basic Pay X 5% / 2) D. State Insurance/ecc E. Pag-ibig Fund Agency Fees 20% Of The Total Amount To Janitor And Government Value Added Tax (agency Fee 12% Per Vat-rmc-039-2007) Additional Set Of Technical Parameters A. Janitorial Services 1. Stability (a) Years Of Experience (b) Liquidity Of The Contractor (c) Organizational Set-up 2. Resources (a) No. And Kind Of Equipment And Supplies (b) No. Of Janitors And Supervisors 3. Housekeeping Plan 4. Other Factors (a) Recruitment And Selection Criteria (b) Completeness Of Uniforms And Other Paraphernalia 5. Certification On Non-delinquent Payment Or Proof Of Payment To Social Security System (sss), Philippine Health Insurance Corporation (philhealth) And Pag-ibig Fund; 6. Issuance Of Certification From Dole That Has No Pending Case; 7. The Agency Will Provide Certification Upon Release Of Payment Directly To Security Guards Every Billing Period (uniform Allowance, Incentive Leave, And 13th-month Pay). Also, Proof Of Payment For Sss, Philhealth, Pag-ibig Fund, And State Insurance. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Deped Regional Office Xi, F. Torres St., Davao City, And Inspect The Bidding Documents During Monday – Friday, 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 18, 2024 To December 12, 2024, Monday – Friday, 8:00 A.m. To 5:00 P.m. At Deped Regional Office Xi, F. Torres St., Davao City, Upon Payment In Cash Of A Non-refundable Fee Of Three Thousand Pesos (₱3,000.00) To The Deped Cashier. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person To The Procurement Unit. 6. The Deped Regional Office Xi Will Hold A Pre-bid Conference On November 29, 2024 @ 1:00 P.m. (friday) At The Procurement Unit, Deped Regional Office Xi, F. Torres St., Davao City And/or Via Microsoft Teams Platform Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Stamped Received By The Procurement Unit Staff Through Manual Submission At Deped Regional Office Xi, F. Torres St., Davao City On Or Before December 12, 2024, (thursday) Before 1:00 P.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On December 12, 2024, (thursday) @ 1:00 P.m. At The Procurement Unit, Deped Regional Office Xi, F. Torres St., Davao City And/or Via Microsoft Teams. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Deped Regional Office Xi Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Joy L. Sibonga Ao Iv, Ad-procurement Unit Department Of Education Region Xi F. Torres St., Davao City Procurementunit.regionxi@deped.gov.ph (082) 225-0816 +63 945 334 9262 Sgd Jenielito S. Atillo Bac Vice Chairperson