Department Of Education Region Xi Tender

Description Invitation To Bid No. 018-06-2024 Invitation To Bid For Procurement Of Lot 1 – Training Venue, Room Accommodation And Food For The Conduct Of Batch 3 Training Of Trainers Methodology (tm1) Level 1 For Senior High School - Technical Vocational Livelihood And Junior High School – Special Program For Technical Vocational Education Teachers 1. The Department Of Education, Regional Office Xi, Through The Sub Allotment Release Order No. Osec-11-24-0015 Intends To Apply The Sum Of Three Million Three Hundred Seventy-eight Thousand Pesos (₱3,378,000.00) Being The Approved Budget Of The Contract (abc) To Payments Under The Contract For Itb 018-06-2024. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Education, Regional Office Xi, Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Are Indicated Below. Bidders Should Have Completed, Within 2 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). Unit Item Description Qty Unit Cost Total Cost August 12, 2024 – August 21, 2024 (10 Days) Pax Day 0 (august 11, 2024) - Dinner 84 Pax Day 1 (august 12, 2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 2 (august 13, 2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 3 (august 14, 2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 4 (august 15, 2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 5 (august 16, 2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 6 (august 17, 2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 7 (august 18, 2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 8 (august 19, 2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 9 (august 20, 2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 10 (august 21, 2024) Breakfast, Am Snack, Lunch, Pm Snack (dinner Was Served On Day 0) 84 ₱2,000.00 ₱168,000.00 Sub-total ₱1,680,000.00 Unit Item Description Qty Unit Cost Total Cost September 4-13, 2024 (10 Days) Pax Day 0 (september 3,2024) - Dinner 84 Pax Day 1 (september 4,2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 2 (september 5,2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 3 (september 6,2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 4 (september 7,2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 5 (september 8,2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 6 (september 9,2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 7 (september 10,2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 8 (september 11,2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 9 (september 12,2024) Breakfast, Am Snack, Lunch, Pm Snack, Dinner 84 ₱2,000.00 ₱168,000.00 Pax Day 10 (september 13,2024) Breakfast, Am Snack, Lunch, Pm Snack (dinner Was Served On Day 0) 84 ₱2,000.00 ₱168,000.00 Sub-total ₱ 1,680,000.00 Days Room Accommodation, And Food For Bld Co Monitor For 6 Days And Neap Co Monitor For 3 Days On Any Dates Between Aug 12-21, 2024 And September 4-13, 2024 9 ₱2,000.00 ₱18,000.00 Sub-total ₱ 18,000.00 Grand Total ₱ 3,378,000.00 Specifications For The Training Venue 1. Training Venue Should Have The Following: - Air-conditioned Function Hall For Plenary That Can Accommodate A Maximum Of 90 Participants (including Tesda Trainers And Other Guests) - With At Least 6 Break Out Rooms (3 Sections @2 Breakout Rooms Each Section) - Has A Space For Group Activities - With Enough Open Space For Outdoor Activities In The Tasks Of The Module Utilizing Electronic Media In Facilitating Training (uemft) - Well Lighted Break Out Rooms - With Sufficient Tables And Chairs - With Available Whiteboard Markers And Erasers - With Free-flowing Coffee During Sessions - With At Least Lcd Projector And Screen In Each Breakout Room - With Sound System W/ 2 Wireless Microphone In Each Breakout Room - With Strong Wi-fi Connections In The Function Hall / Breakout Rooms - With Event Signage In Function Hall - With Lectern - Free Provision Of Candies And Other Finger Foods During Sessions - Free Time Extension In The Use Of Breakout Rooms For The Making Of Individual Participant's Outputs And Brainstorming Specifications For The Training Venue - Free Charge Of Energy For The Use Of Laptops And Printers - With 1 Big Tarpaulin In The Plenary Hall And Smaller Tarpaulin In Breakout Rooms - Car Park Is Big And With Available Parking Area For Participants With Vehicle - Environmentally Friendly Hotel - No Gambling Facilities In The Hotel 2. Sleeping Quarters/ Bedrooms Should Be: - Spacious, Air-conditioned Rooms, - With Triple Sharing But Individual Bed - Clean Linens And Complete Toiletries - With Free Coffee, Creamer & Sugar, Teapot - Daily Supply Of Bottled Water 3. Meals: Breakfast (fish, Meat, Eggs, Bread And Butter And Rice, Fruits Serve With Hot Drinks, Milk And Coffee Preferably Healthy Drinks) Snacks (am & Pm) Lunch And Dinner (choices Of Meat, Fish And Soup, Vegetables, Unli-rice, Drinks And Dessert) Preferably Healthy Drinks (can Cater To Clients With Special Food Requirements/food Restrictions) 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Department Of Education, Regional Office Xi, And Inspect The Bidding Documents At The Address Given Below During Monday – Friday, 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On June 26, 2024 To July 15, 2024, Monday – Friday, 8:00 A.m. To 5:00 P.m. At Department Of Education Regional Office Xi, F. Torres St., Davao City Upon Payment In Cash Of A Non-refundable Fee Of Five Thousand Pesos (₱5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees To The Deped Cashier. 6. The Department Of Education, Regional Office Xi, Will Hold A Pre-bid Conference On July 3, 2024 @ 9:00 A.m, (wednesday) At The Procurement Unit Office, Deped Ro Xi, F. Torres St., Davao City And/or Via Microsoft Teams Platform Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Stamped Received By The Procurement Unit Staff Through Manual Submission At The Office Address Indicated Below On Or Before July 15, 2024, (monday) Before 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On July 16, 2024, (tuesday) @ 9:00 A.m. At The Given Address Below Department Of Education, Regional Office Xi And/or Via Microsoft Teams Platform. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Department Of Education, Regional Office Xi, Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Joy L. Sibonga Ao Iv, Ad-procurement Unit Department Of Education Region Xi F. Torres St., Davao City Procurementunit.regionxi@deped.gov.ph (082) 225-0816 +63 945 334 9262 +63 991 209 5597 Jenielito S. Atillo Bac, Chairperson