Department Of Education Region Xi Tender

Description Invitation To Negotiated Procurement - Two Failed Biddings Itb 014-04-2024 Procurement Of Training Venue With Food & Accommodation For The Regional Activities To Support The Implementation Of The Alternative Delivery Mode (adm) Program In Region Xi 1. Pursuant To Section 53.1 Rule Xvi Of The Updated 2016 Revised Implementing Rules And Regulations (irr) No. 9184 Otherwise Known As The “government Procurement Act” (gpra)”, In View Of The Two (2) Failed Competitive Biddings For The Subject Project, The Department Of Education Region Xi Through Osec-11-23-2567 Invites Interested Suppliers To Participate And Submit Proposals For The Procurement Of Training Venue With Food & Accommodation For The Regional Activities To Support The Implementation Of The Alternative Delivery Mode (adm) Program In Region Xi With An Approved Budget For The Contract Amounting To One Million Six Hundred Thousand Pesos (₱1,600,000.00) With Details Below: Unit Item Description Qty Unit Cost Total Cost A. Capability Building On Alternative Delivery Modes (adm): A.1 - June 18-19, 2024 Regional Orientation Workshop On Adm And Updates For Public Schools District Supervisors (psdss) June 17, 2024 (day 0) Dinner (check-in @ 2:00 Pm) Pax June 18, 2024 (day 1) Breakfast Am-snacks Lunch Pm-snacks Dinner 120 ₱2,000 ₱240,000.00 Pax June 19, 2024 (day 2) Breakfast Am-snacks Lunch Pm-snacks 120 ₱2,000 ₱240,000.00 Sub-total ₱480,000.00 A2. – June 19-20, 2024 Regional Orientation Workshop On Adm And Updates For Education Program Supervisors (eps) June 18, 2024 (day 0) - Dinner (check-in @ 2:00pm) Unit Item Description Qty Unit Cost Total Cost Pax June 19, 2024 (day 1) Breakfast Am-snacks Lunch Pm-snacks Dinner 110 ₱2,000 ₱220,000.00 Pax June 20, 2024 (day 1) Breakfast Am-snacks Lunch Pm-snacks 110 ₱2,000 ₱220,000.00 Sub-total ₱440,000.00 A.3 – June 22-23, 2024 Regional Orientation/ Workshop For Guidance Counselors And Guidance Advocates On Their Roles In Contextualizing Strategies And Procedures In The Implementation Of The Adm June 21, 2024 (day 0) - Dinner (check-in @ 2:00pm) Pax June 22, 2024 (day 1) Breakfast Am-snacks Lunch Pm-snacks Dinner 100 ₱2,000 ₱200,000.00 Pax June 23, 2024 (day 2) Breakfast Am-snacks Lunch Pm-snacks 100 ₱2,000 ₱200,000.00 Sub-total ₱400,000.00 B. Other Adm-related Activities: B.1 - Quarterly Planning/evaluation Conference Of Focal Persons Of Adm Education Program Supervisors And Adm-implementing Supervisors Unit Item Description Qty Unit Cost Total Cost Pax June 24, 2024 (am Snacks, Lunch, Pm Snacks, Dinner) June 25, 2024 (breakfast) 20 ₱2,000 ₱40,000 Pax July 5, 2024 (am Snacks, Lunch, Pm Snacks, Dinner) July 6, 2024 (breakfast) 20 ₱2,000 ₱40,000 Pax August 16, 2024 (am Snacks, Lunch, Pm Snacks, Dinner) August 17, 2024 (breakfast) 20 ₱2,000 ₱40,000 Pax October 3, 2024 (am Snacks, Lunch, Pm Snacks, Dinner) October 4, 2024 (breakfast) 20 ₱2,000 ₱40,000 Sub-total ₱160,000.00 B.2 - Adm Program Implementation Review Pax October 11, 2024 (am Snacks, Lunch, Pm Snacks, Dinner) October 12, 2024 (breakfast) 60 ₱2,000 ₱120,000.00 Sub-total ₱120,000.00 Lot 1 - Total ₱1,600,000.00 2. Delivery Of The Goods Is Based On The Abovementioned Schedules. Suppliers Receipt Of Notice To Proceed. Prospective Suppliers Have All Their Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And Single Largest Completed Contracts Similar To The Contract To Be Bid, Within The Last Two (2) Years Prior To The Date Of Submission And Receipt Of Proposals. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instruction To Bidders). 3. The Department Of Education Region Xi Will Hold A Negotiation Conference On May 17, 2024 (friday) At 9:00 Am Via Microsoft Teams. 4. All Proposals Shall Contain Eligibility And Technical Documents, As Well As The Financial Documents Prescribed In The Bidding Documents Particularly, In Section Viii Checklist Of Technical And Financial Documents. Proposal In Excess Of The Abc Shall Be Automatically Rejected. 5. Negotiation Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 6. Prospective Bidders May Obtain Further Information From Department Of Education Region Xi And Inspect The Negotiated Procurement Documents At The Address Given Below During Monday – Friday; 8:00 A.m. To 5:00 P.m. 7. A Complete Set Of The Negotiated Procurement Documents May Be Acquired By Interested Bidders/suppliers On May 10, 2024 To May 29, 2024, Monday – Friday, 8:00 A.m. To 5:00 P.m. At Department Of Education Regional Office Xi, F. Torres St., Davao City Upon Payment In Cash Of A Non-refundable Fee Of Five Thousand Pesos (₱5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees To The Deped Cashier. 8. Proposals Must Be Duly Stamped Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before May 29, 2024, (wednesday) Before 9:00 A.m. Late Bids Shall Not Be Accepted. 9. The Opening Of Proposals Shall Be On May 30, 2024, (thursday) At 9:00 A.m. At Procurement Unit Office, Department Of Education Region Xi, F. Torres St., Davao City And/or Via Microsoft Teams Platform. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. ‬‬‬‬ 10. The Department Of Education Region Xi Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Joy L. Sibonga Ao Iv, Ad-procurement Unit Department Of Education Region Xi F. Torres St., Davao City Procurementunit.regionxi@deped.gov.ph (082) 225-0816 0991-209-5597 Jenielito S. Atillo Bac, Chairperson Pu/jls/fsa Price Schedule For Goods Offered From Within The Philippines [shall Be Submitted With The Bid If Bidder Is Offering Goods From Within The Philippines] ______________________________________________________________________________ For Goods Offered From Within The Philippines Name Of Bidder ________________________ Project Id No._________ Page ___of___ 1 2 3 4 5 6 7 8 9 10 Item Description Country Of Origin Quantity Unit Price Exw Per Item Transportation And All Other Costs Incidental To Delivery, Per Item Sales And Other Taxes Payable If Contract Is Awarded, Per Item Cost Of Incidental Services, If Applicable, Per Item Total Price, Per Unit (col 5+6+7+8) Total Price Delivered Final Destination (col 9) X (col 4) Name: ___________________________________________________________________ Legal Capacity: ____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Appendix “1” Bid Form For The Procurement Of Goods [shall Be Submitted With The Bid] _________________________________________________________________________ Bid Form Date : _________________ Project Identification No. : _________________ To: [name And Address Of Procuring Entity] Having Examined The Philippine Bidding Documents (pbds) Including The Supplemental Or Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To [supply/deliver/perform] [description Of The Goods] In Conformity With The Said Pbds For The Sum Of [total Bid Amount In Words And Figures] Or The Total Calculated Bid Price, As Evaluated And Corrected For Computational Errors, And Other Bid Modifications In Accordance With The Price Schedules Attached Herewith And Made Part Of This Bid. The Total Bid Price Includes The Cost Of All Taxes, Such As, But Not Limited To: [specify The Applicable Taxes, E.g. (i) Value Added Tax (vat), (ii) Income Tax, (iii) Local Taxes, And (iv) Other Fiscal Levies And Duties], Which Are Itemized Herein Or In The Price Schedules, If Our Bid Is Accepted, We Undertake: A. To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements Of The Philippine Bidding Documents (pbds); B. To Provide A Performance Security In The Form, Amounts, And Within The Times Prescribed In The Pbds; C. To Abide By The Bid Validity Period Specified In The Pbds And It Shall Remain Binding Upon Us At Any Time Before The Expiration Of That Period. [insert This Paragraph If Foreign-assisted Project With The Development Partner: Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Amount And Purpose Of Of Agent Currency Commission Or Gratuity ________________________________________________ ________________________________________________ ________________________________________________ (if None, State “none”) ] Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements Pursuant To The Pbds. The Undersigned Is Authorized To Submit The Bid On Behalf Of [name Of The Bidder] As Evidenced By The Attached [state The Written Authority]. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Including The Attached Schedule Of Prices, Shall Be A Ground For The Rejection Of Our Bid. Name: ___________________________________________________________________ Legal Capacity: _____________________________________________________________ Signature: ________________________________________________________________ Duly Authorized To Sign The Bid For And Behalf Of: __________________________________ Date: ___________________ Section Vi. Schedule Of Requirements The Delivery Schedule Expressed As Weeks/months Stipulates Hereafter A Delivery Date Which Is The Date Of Delivery To The Project Site. Item Number Description Quantity Total Delivered, Weeks/months