Department Of Education Division Of Quezon Tender

Description Bids And Awards Committee Invitation To Bid Project No.: 2024-12-goods Invitation To Bid For The Early Procurement Activity (epa) For The Supply And Delivery Of Various Supplies, Furniture, Ict And Office Equipment For Q1 Of Fy 2025 1. The Deped - Division Of Quezon, Through The Funding Source, Government Of The Philippines (gop) Intends To Apply The Sum Of Four Million Six Hundred Thirty Five Thousand Seven Hundred Fifty Six Pesos & 63/100 (p4,635,756.63) Being The Approved Budget For The Contract (abc) To Eligible Payments Under The Contract For The Early Procurement Activity (epa) For The Supply And Delivery Of Various Supplies, Furniture, Ict And Office Equipment For Q1 Of Fy 2025. Bids Received That Exceed The Abc Shall Be Rejected At Bid Opening. The Award Of The Contract Is Subject To The Effectivity Of The General Appropriations Act (gaa) For Fy 2025. Project Description/ Intended Completion Date Lot No. Item Description Approved Budget For The Contract (php) Amount Of Bidding Documents (php) Supply And Delivery Of Various Supplies, Furniture, Ict And Office Equipment For Q1 Of Fy 2025/30 Cd 1 Office Supplies And Other Supplies & Materials 3,164,821.20 5,000.00 2 Semi-expendable- Office Furniture, Ict & Office Equipment 1,120,369.00 5,000.00 3 Medical, Dental And Laboratory Supplies 148,566.43 P500.00 4 Printing And Reproduction Of Forms 202,000.00 500.00 Grand Total 4,635,756.63 The Department Of Education-division Of Quezon Is Conducting This Procurement Through The Early Procurement Activity (epa) For Fy 2025 To Ensure The Timely Delivery Of Goods, Implementation Of Infrastructure Projects And Rendition Of Consultancy Services, Consistent With The Gppb Resolution No. 14-2019 Dated July 17, 2019. Epa Shall Refer To The Conduct Of Procurement Activities, From Posting Of The Procurement Opportunity, If Required, Until Recommendation Of The Bids And Awards Committee (bac) To The Hope As To The Award Of The Contract For Goods To Be Delivered, Infrastructure Projects To Be Implemented And Consulting Services To Be Rendered In The Following Fiscal Year (i.e. Fy 2025), Pending Approval Of Their Respective Funding Sources. The Bidders, Therefore, Are Herewith Informed Of The Following: A. Interested Bidders Are Invited/requested To Submit Their Bid Proposals Based On Indicative Budget (i.e. Subject To Final Approval) Through This Invitation To Bid, Together With The Bidding Documents; B. Sdo-quezon Will Evaluate The Bid Proposal And Determine The Winning Bidder. The Financial Bid Proposal Of The Winning Bidder Will Be The Contract Price/amount Which Is Considered Fixed Price. However The Notice Of Award (noa) Will Only Be Issued Upon The Approval Of The Budget. C. Would There Be A Delay In The Award As Affected By The Possible Delay In The Budget Approval, The Bid Validity As Specified In The Bidding Documents (which Is A Maximum Of 120 Calendar Days), The Winning Bidder May Be Requested To Extend The Bid Validity, If The Bidder Refuses To Extend The Bid Validity, The Bid Submitted By Said Bidder Will Be Rejected. 2. The Deped-division Of Quezon Of Region Iv-a, Through Its Bids And Awards Committee (bac), Now Invites Bids For The Above-mentioned Works. Prospective Bidders Must Have An Experience Of Having Completed At Least One (1) Contract That Is Similar To The Contract To Be Bid, And Whose Value, Adjusted To Current Prices Using The Philippine Statistics Authority (ps) Consumer Price Indices, Must Be At Least Fifty Percent (50%) Of The Abc Of The Lot To Be Bid. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii, Instruction To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietor Ships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From Deped – Division Of Quezon And Inspect The Bidding Documents At The Address Given Below. A Complete Set Of Bidding Documents May Be Purchased By Interested Bidders And Upon Payment Of A Non-refundable Fee For The Bidding Documents In The Amount Stated Above. Only Bidders Who Purchased The Bidding Documents Will Be Allowed To Submit Bids (itb 6.8). Bidding Documents May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps), Www.philgeps.gov.ph, Provided That Bidders Shall Pay The Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 5. The Department Of Education-division Of Quezon Will Hold A Pre-bid Conference As Shown On The Calendar Of Activities Below, Which Shall Be Open To Prospective Bidders. Activity Date & Time Venue Issuance Of Bidding Documents Nov. 27-29, 202; Dec. 2-6; 9-13, 2024 (9:00 Am – 4:00 Pm) Deped-division Of Quezon, Talipan, Pagbilao, Quezon Pre-bid Conference December 4, 2024 (1:30p.m.) Deped-division Of Quezon, Talipan, Pagbilao, Quezon And Via Google Meet Final Submission And Opening Of Bids December 16, 2024 (11:00 Am) Deped-division Of Quezon, Talipan, Pagbilao, Quezon 6. Bids Must Be Delivered To The Address And On The Date And Time Stated Herein. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. A Valid Bid Securing Declaration Must Accompany The Bid(s) In Lieu Of The Bid Security. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Opening Of Bids At The Address Stated Herein. Late Bids Shall Not Be Accepted. A Product Sample For Consumable Items Shall Be Presented During Post-qualification, Unless A Bidder States A Specific Brand Of Product That Is Proven And Tested To Be Of Good Quality And Value, A Sample May Not Be Required. For Semi-expendable Equipment, A Brand And A Complete Specifications Shall Be Declated On The Bid Proposal Supported By A Photo Of The Equipment. Only One (1) Representative Per Bidder Will Be Allowed Entry Into The Venue / Conference Room. For The Purpose Of Constituting A Quorum, Both Physical And Virtual Presence Of The Bac Members Shall Be Considered Pursuant To Gppb Resolution No. 09-2020. 7. The Deped – Division Of Quezon Of Region Iv-a Reserves The Right To Accept Or Reject Any And All Bids, Declare A Failure Of Bidding, Not Award The Contract(s) At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Or Annul The Bidding Process Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 8. For Further Information, Please Refer To: Joepi F. Falqueza Bac Chairman Deped – Division Of Quezon Talipan, Pagbilao, Quezon Contact No. 042-784-0366 9. You May Visit The Following Websites: For Downloading Of Bidding Documents: • Philgeps: Https://notices.philgeps.gov.ph/ • Deped-quezon Website: Www.depedquezon.com.ph Joepi F. Falqueza Asst. Schools Division Superintendent Bac Chairperson