Department Of Education Division Of Quezon Tender

Description Bids And Awards Committee Rfq No. 2024-016-rfqs Date :march 07,2024 Request For Quotation The Department Of Education, Division Of Quezon, Through Its Bids And Awards Committee (bac), Will Undertake A Negotiated Procurement Through Small Value Procurement For The Requirement On Food , Venue, And Accommodation For The Activity “fy 2024 Disaster Risk Reduction And Management Cum Regional Conferences” On March 13-15,2024, In Accordance With Section 53.2 Of The Implementing Rules And Regulations Of Republic Act No. 9184. Name Of Project : Fy 2024 Disaster Risk Reduction And Management Cum Regional Conferences Approved Budget For The : One Hundred Twenty Three Thousand Pesos Only (p123,000.00) Specifications : See Attached Annex “a” For The Detailed Requirements Location : Deped Division Of Quezon Delivery Term : Within Three (3) Calendar Days Upon Receipt Of Notice To Proceed Interested Suppliers Are Required To Submit Their Valid And Current Mayor’s Permit, Income/business Tax Return (for Abcs Above Php500k), Philgeps Registration And Omnibus Sworn Statement, Upon Submission Of Quotation. Philgeps Platinum Membership May Be Submitted In Lieu Of The Mayor’s/ Business Permit And The Philgeps Registration Number. Award Of Contract Shall Be Made To The Lowest Quotation On A Per Lot Basis, Which Complies With The Minimum Description As Stated Above And Other Terms And Conditions Stated In The Price Quotation Form. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If There Are Signed Or Initialed By The Bidder Or His/her Duly Authorized Representative/s. Submission Of Quotation And Eligibility Documents Is On Or Before 10:00 A.m. Of March 11, 2024 At Deped, Division Of Quezon, Talipan, Pagbilao, Quezon. Please Submit Your Quotation In A Sealed Envelope Addressed To: Joepi F. Falqueza, Edd Bac Chairman Deped- Division Of Quezon Talipan, Pagbilao, Quezon For Inquiries, You May Contact Us At Tel. Nos. 042-784-0366 Look For Floricel R. Lagos Very Truly Yours, Joepi F. Falqueza, Edd Bac Chairman Annex “a” Price Quotation Form ____________________ Date The Bids And Awards Committee Deped, Division Of Quezon Talipan. Pagbilao, Quezon Sir/madam: Project Description Item No. Item Description Qty Unit Cost Total Cost Supplier Unit Cost Supplier Total Cost Fy 2024 Disaster Risk Reduction And Management Cum Regional Conferences 1 Food , Venue, And Accommodations As Follows: March 13,2024 Pm Snack And Dinner With Accommodation 30pax 30pax 500.00 800.00 15,000.00 24,000.00 March 14,2024 Breakfast/ Am Snacks/ Lunch/ Pm Snacks/ Dinner With Accommodation Additional Am Snacks For Cca Tree Planting 30pax 30pax 30pax 1,200.00 800.00 100.00 36,000.00 24,000.00 3,000.00 March 15,2024 Breakfast/ Am Snacks / Lunch 30pax 700.00 21,000.00 Total Abc------------------------------------------------------------------- P123,000.00 After Having Carefully Read And Accepted The Terms And Conditions In The Request For Quotation, Hereunder Is Our Quotation/s For The Item/s, As Follows: Total Amount In Words __________________________________________________________________________________________ _________________________________________________________________________________________ _______________________________ Signature Over Printed Name Of Bidder Annex “b” Technical Specifications Bidders Must State Here Either “to Comply” Or Any Equivalent Term In The Column “bidder’s Statement Of Compliance” Against Each Of The Individual Parameters Of Each “specification”. Description Technical Specifications Bidder’s Statement Of Compliance Fy 2024 Disaster Risk Reduction And Management Cum Regional Conferences I. Availability Of The Function Room/s (to Be Confirmed Within One Day Before The Event)* 1. Date :march 13-15,2024 Ii. Location* 1. Lucena City And Nearby Towns 2. Free Parking Space Reserved Within Or Near The Venue 3. With Access To Main Roads And National Highways* Iii. Neighborhood Data* 1. Proper Waste Management System* Such As Regular Garbage Collection And With Sanitary Permit From Appropriate Authority 2. Proximity To Police And Fire Stations 3. Proximity To Banks, Postal, And Telecommunications Service Provider Iv. Venue* 1. Structural Condition: The Foundation Is Made Of Concrete And Structural Steel Materials Or Combination Of Both.* Day 1-3 A. Availability Of One (1) Function Room * With An Area That Can Accommodate For 30 Participants From 8:00 A.m. Up To 5:00 P.m.; B. Pillars, If Any, Should Not Obstruct The View Of The Participants Towards The Stage And Projector Screen/s*; And D. Amenities That Include The Following*: I. Secretariat’s Table*; Ii. At Least Two (2) Microphone Units* (preferably Wireless); Iii. Projector Screen And Table For Lcd Projector Iv. Podium; V. Philippine Flag And Pole*; Vi. Whiteboard And/or Flipchart, And Markers* Vii.free And Steady Wi-fi Connection In The Function Rooms*; And Viii.waived Electricity Charges For Use Of Laptops And Projectors*; 3. Facilities: A. Continuous Water Supply And Accessible Comfort Rooms*; B. Provision For Toiletries*; C. Compliance With The Standards Provided By The Building Code Of The Philippines*; D. Accessible Emergency Exit And Alarm, Standby Fire Extinguisher And Automatic Sprinkler*; And E. Available Telephone And/or Internet Connection Within The Premises Of The Building*. 4. Other Requirements: A. Provision Of Janitorial And Maintenance Services*; B. Ambience Promotes Learning*; And C. Adequate Security Service (24/7)*. V. Catering Services* : Flexibility Of Menu To Accommodate Guest With Preference In Food Due To Religious Beliefs And Health Condition. 1. Location Must Be Inside The Function Room/s And/or Outside But Near The Function Room/s 2. Meals For The Participants*: A. Day 1 : I. One (1) Buffet Pm Snack For 30 Participants And Ii. One (1) Buffet Dinner For 30 Participants B. Day 2: I. One (1) Buffet Breakfast For 30 Participants; Ii. One (1) Buffet Am Snack For 30 Participants Iii. One (1) Buffet Lunch For 30 Participants Iv. One (1) Buffet Pm Snack For 30 Participants V. One (1) Buffet Dinner For 30 Participants Vi. Additional Packed Snacks For 30 Participants During Cca Tree Planting Activity B. Day 2: I. One (1) Buffet Breakfast For 30 Participants; Ii. One (1) Buffet Am Snack For 30 Participants Iii. One (1) Buffet Lunch For 30 Participants 3. Meals Should Be Composed Of The Following*: A. Buffet Breakfast, Am/pm Snack, Lunch And Dinner: I. Salad Or Soup*; Ii. Main Course Consisting Of At Least Two (2) Variants Of Meat Or At Least One (1) Variant Of Meat And One (1) Variant Of Fish And One (1) Variant Of Vegetables* Iii. Rice*; Iv. Dessert*; And V. Provision Of Free Freely-flowing Brewed Coffee And/or Tea (no Additional Charge)*. B. Drinks: I. At Least One (1) Round Of Iced Tea Or Juice For Every Meal And Every Snack*; And Ii. Provision Of Free Freely-flowing Brewed Coffee And/or Tea (no Additional Charge)*. Vi: Accommodation 30 Pax For Two Days Vii. Client’s Satisfactory Rating Based On Online Hotel Reviews Or Gppb-tso General Evaluation Rating Result For The Past Year, If Applicable. *mandatory Requirements_ Observance Of Safety Health Protocols **** Nothing Follows **** I Hereby Certify To Comply With All The Above Technical Specifications. _____________ _____________________________________________ _______________ Name Of Bidder Signature Over Printed Name Of Representative Date Checklist Of Eligibility And Technical Documents For Submission Class “a” Documents 1. Legal Documents • Philgeps Registration • Mayor’s/business Permit • Dti Or Sec Registration • Bir Certificate Of Registration • Income/business Tax Return (for Abcs Above 500k) 2. Technical Documents • Notarized Omnibus Sworn Statement • Authority Of The Signatory 3. Financial Documents • Original Of Duly Signed And Accomplished Quotation Form; Class “b” Documents • Jva Or The Duly Notarized Statement In Accordance With Section 23.1(b) Of The 2016 Revised Irr, If Applicable Notes: 1. All Documents Must Be Prepared In Two (2) Sets Of Copies, One (1) Original Copy And One (1) Photocopy 2. The Proposal Shall Be Accompanied By The Aforementioned Documents, Otherwise, Non-submission Of Which Shall Result To Disqualification Of Proposal.