Department Of Education Division Of Pangasinan I Tender

Description Request For Quotation No.: 2024-10-159-gs Date Published: October 22, 2024 Closing Date: October 29, 2024 At 9:00 Am, Pst (refer To Bac Office Wall Clock) Opening Of Quotation: October 29, 2024 At 9:30 Am, Pst Title Of The Projects: Procurement Of Medals For The Sy 2024-2025 Division Schools Press Conference Approved Budget For The Contract (abc): ₱91,480.00 Funding Source: Registration Fee Unit Description Quantity Unit Price Ceiling (php) Price Ceiling (php) Piece Personalized Medals, Large 646 130.00 83,980.00 Piece Personalized Plaque 5 1,500.00 7,500.00 Total ₱91,480.00 Documentary Requirements: • Valid Mayor’s Permit • Valid Philgeps Registration Certificate/ Membership • Updated Income/ Business Tax Return • Omnibus Sworn Statement The Schools Division Office I Pangasinan Hereinafter Referred To As The Procuring Entity Through Its Bids And Awards Committee (bac) Now Invites To Quote Your Lowest Price Inclusive Of All Taxes On The Above-mentioned Project, Subject To The Terms And Condition Of This Request For Quotation (rfq) Documents. All Particulars Relative To This Procurement Shall Be Conducted In Accordance With The Revised Implementing Rules And Regulation Of Republic Act No. 9184. Bid Documents And Price Quotation Forms May Be Acquired By Interested Suppliers At The Bac Office, 4/f, Bldg, 3 Sdo 1 Pangasinan. Quotations And Documentary Requirements Must Be Placed In A Sealed Envelope With Marked Rfq For The Procurement Of Medals For The Sy 2024-2025 Division Schools Press Conference And With Signature Over And Across The Sealing Tape When Submitted. Quotation And Documentary Requirements Must Be Submitted At The Division Office Not Later Than October 29, 2024 At 9:00 Am, Pst-refer To Bac Office Wall Clock; The Bac Shall Open The Quotations On October 29, 2024 At 9:30 Am. Schools Division Office I Pangasinan Reserves The Right To Accept Or Reject Any Quotation; To Annul The Bidding Process And Reject All Quotations At Any Time Prior To Contract Award Without Hereby Incurring Any Liability To The Affected Bidder Or Bidders; To Waive Any Minor Defects Or Infirmities Therein; And To Accept Such Quotation As May Be Considered Advantageous To The Government. Very Truly Yours, Arlene B. Casipit, Ceso Vi Bac Chairman Terms Of Reference A. Instructions 1. Supplier Shall Be Responsible For The Source(s) Of Its Goods/equipment And Shall Make The Deliveries In Accordance With The Schedule, And Specifications Of The Award Or Purchase Order. Failure Of The Supplier To Comply With This Provision Shall Be Grounds For Cancellation Of The Award Or Purchase Order Issued To The Supplier. 2. Supplier Shall Pick-up The Purchase Order And Notice To Proceed Issued In Its Favor Within Three (3) Calendar Days From Date Of Receipt Of Notice To That Effect. A Fax Transmission Or Electronic Mail Shall Constitute An Official Notice To The Supplier. Thereafter, If The Purchase Order Remains Unclaimed, The Purchase Order Shall Be Cancelled. 3. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Supplier Shall Be Precluded From Proposing Or Submitting Substitute Quotation(s) Or Item(s). 4. Supplier Who Accepted A Purchase Order And Notice To Proceed But Failed To Deliver The Required Goods Within The Time Called For In The Purchase Order Shall Be Disqualified From Participating In Deped Sdo 1 Pangasinan Or Any Of Deped Sdo 1 Pangasinan Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Revised Irr Against The Supplier. 5. Rejected Deliveries Shall Be Construed As Non-delivery And Shall Be Replaced By The Supplier Subject To Liquidated Damages For Delayed Deliveries. 6. All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Supplier. 7. As A Pre-condition To Payment, Importation Documents Specifically Showing The Conditions And Serial Numbers Of The Imported Equipment Purchased Shall Be Submitted By The Supplier To The Department Of Education. 8. All Transactions Are Subject To Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. B. Packing The Supplier Shall Provide Such Packing Of The Goods Appropriate To Prevent Their Damage Or Deterioration During Transit To The Project Site. Goods Shall Be Packed With Label Identifying Content And Other Applicable Packaging Symbols With The Name Of The Purchaser. C. Inspection 1. All Deliveries By Supplier Shall Be Subject To Inspection, And Acceptance By The Deped Sdo 1 Pangasinan Inspection Team And The End-user. All Costs Of The Necessary Laboratory Tests Undertaken By Deped Sdo 1 Pangasinan On The Goods Shall Be To The Account Of Supplier. 2. For The Purpose Of This Condition, Deped Sdo 1 Pangasinan Shall Constitute An Inspectorate Team To Conduct Pre-delivery Inspection Of The Goods At The Supplier’s Warehouse Or Production Site And Inspection Upon Delivery At The Project Site. D. Liquidated Damages A Penalty Of One-tenth Of One Percent (0.001) Of The Total Value Of The Undelivered Goods Shall Be Charged As Liquidated Damages For Every Day Of Delay Of The Delivery Of The Purchased Goods. E. Payment 1. As A General Rule, No Advance Payment, Or Any Payment Made Prior To The Delivery And Acceptance Of Goods, Shall Be Made To Any Supplier/manufacturer/distributor, Subject To The Following Exceptions: A. When There Is Prior Approval By The President; B. For Procurement Of Services Where Requirement Of Down Payment Is A Standard Industry Practice, Such As: Hotel And Restaurant Services, Use Of Conference/seminar And Exhibit Areas, And Lease Of Office Space; C. For Procurement Of Goods Required To Address Contingencies Arising From Natural Or Man-made Calamities; And D. Upon Submission Of An Irrevocable Letter Of Credit Or Bank Guarantee Issued By A Universal Or Commercial Bank. 2. Partial Payment Of The Contract Price Will Only Be Allowed If The Contract Provides/allows For Partial Or Staggered Delivery Of Goods Procured, And Such Partial Payment Must Correspond To The Value Of The Goods Delivered And Accepted. 3. Payment Must Only Be Made After The Appropriate Inspection And Acceptance Procedures, As Mandated By Existing Government Rules And Regulations, Have Been Complied With By The Procuring Entity; And 4. Payment Must Be Made In Accordance With Prevailing Accounting And Auditing Rules And Regulations. F. Warranty In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Security Shall Be Required From The Contract Awardee For A Minimum Period Of Three (3) Months, In The Case Of Expendable Supplies, Or A Minimum Period Of One (1) Year, In The Case Of Non-expendable Supplies, After Acceptance By The Procuring Entity Of The Delivered Supplies. The Obligation For The Warranty Shall Be Covered By Either Retention Money In An Amount Equivalent To At Least One Percent (1%) But Not To Exceed Five Percent (5%) Of Every Progress Payment, Or A Special Bank Guarantee Equivalent To At Least One Percent (1%) But Not To Exceed Five Percent (5%) Of The Total Contract Price. The Said Amounts Shall Only Be Released After The Lapse Of The Warranty Period Or, In The Case Of Expendable Supplies, After Consumption Thereof: Provided, However, That The Supplies Delivered Are Free From Patent And Latent Defects And All The Conditions Imposed Under The Contract Have Been Fully Met.