Department Of Education Division Of Palawan Tender

Description Request For Quotation Date: August 30,2024 Quotation No: 2024-08-073 To All Eligible Suppliers: The Schools Division Of Palawan, Through Its Bids And Awards Committee (bac), Intends To Procure A Procurement Of Hotel Accommodation (full Board) And The Use Of Hotel Facilities And Amenities For The Conduct Of Orientation On Adolescent Reproductive Health For The Implementation Of Healthy Learning Institution In Schools Division Of Palawan For Sy 2024-2025 With An Approved Budget For The Contract Php 240,000.00 Through Section 53.9 (negotiated Procurement -small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of The Rfq, And Submit Your Quotation Duly Signed By Your Representative Not Later Than 9:00am Of September 11, 2024, At 3rd Floor Bac Office, Deped Building, Sdo Palawan C/o Rafael G. Manalo, Phd, Bac Chairperson, Gov. Salvador P. Socrates, Gov’t Center, Bgy. Bancao-bancao, Puerto Princesa City. For More Information, Please Contact The Bac At (048) 433-6392. The Prospective Supplier Shall Be Responsible For Verifying The Quoted Items. Rafael G. Manalo, Phd Assistant Schools Division Superintendent Chairperson, Bids And Awards Committee For The Chairperson (sgd)rodel S. Magnaye Assistant Schools Division Superintendent Co-chairperson, Bids And Awards Committee I. Project Procurement Of Hotel Accommodation (full Board) And The Use Of Hotel Facilities And Amenities For The Conduct Of Orientation On Adolescent Reproductive Health For The Implementation Of Healthy Learning Institution In Schools Division Of Palawan For Sy 2024-2025. No. Items And Description Qty. Unit Statement Of Compliance (state “comply” Or “not Comply” Unit Price Total Price Procurement Of Hotel Accommodation (full Board) And The Use Of Hotel Facilities And Amenities For The Conduct Of Orientation On Adolescent Reproductive Health For The Implementation Of Healthy Learning Institution In Schools Division Of Palawan For Sy 2024-2025. Item Description: 1. Division Twg, School Health And Nutrition Section Personnel, Last Mile Elem School Coordinators Or School Held On October 16-17, 2024 120 Pax Description Of Services: A. Rooms 1. Accommodation Must Be Single Bed Per Pax, Maximum Of Three (3) Pax Per Room. B. Function Hall 1. One (1) Well-lighted And Ventilated Function Hall With Tables, That Is Comfortable And Can Accommodate 120 Participants During Orientation On October 16-17, 2024 2. Two (2) Sets Of Tables And Chairs Good For Four (4) Persons Outside The Plenary Hall For The Registration Team And Secretariat During The Registration And Duration Of The Orientation. C. Foods And Drinks October 16, Am Snack (first Meal), Lunch, Pm Snack And Dinner October 17, 2024- Breakfast (last Meal) 1. Serving Of Assisted Buffet (soup, Rice, Main Dish With Rice, Side Dish, Dessert And Beverage) Breakfast (6:00-8:00am) Lunch (12:00-1:00pm) And Dinner (6:00-8:00pm) 2. Two (2) Snacks, Am Snack @ 9:00-9:30am And Pm Snack @3:00-3:30pm 3. Free Flowing Coffee With Standby Drinking Water In The Function Hall For The Whole Duration Of The Activity. 4. Standby Enough Number Of Food Attendants To Facilitate The Efficient Serving Of Meals And Snacks; D. Amenities/facilities 1. Two (2) Lcd Projectors, Two (2) Wide Screen And Sound System For The Plenary Hall, Equipment Should Be In Very Good Condition 2. Free Fast And Efficient Wifi Connection 3. Philippine Flag 4. Functional Microphones (4 Units) 5. Standby Generator Set In Case Of Brownout 6. Standby Focal Persons (contact Person) E. Location 1.venue Must Be Located Within Puerto Princesa City Proper F. Other Inclusion 1. Free Meals And Snacks For Vip Good For 2 Pax 2. Pre-planned Menus For The Duration Of The Activity 3. Two (2) Activity Signages At The Lobby And In The Function Hall With Tarpaulin 72x72 Inches 4. Standby Enough Number Of Food Attendants To Facilitate The Efficient Serving Of Meals And Snacks 5. Certificate Of Authority To Operate In Accordance With Department Of Tourism (dot) Administrative Order No. 2020002a, Including Physical Inspection Of It’s Premises To Ensure Compliance With Minimum Health Standards Xxxxxxxxxxxxxxxxxxxxxxxxxxx Approved Budget For The Contract (abc): Php 240,000.00 Delivery Period: Total: This Is To Submit Our Price Quotations As Included Above, Subject To The Terms And Conditions Of The Rfq. Supplier’s Company Name: Tin: Address: Telephone: Cp No.: E-mail: Supplier’s Authorized Representative Signature Over Printed Name: Date: I. Terms And Conditions A. Submission Of Requirements 1. Sealed Quotations And Other Requirements Below Shall Be Submitted To The Bids And Awards Committee (bac) Secretariat At 3rd Floor, Deped Building, Schools Division Office Of Palawan, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. 2. Interested Supplier Shall Submit The Following Requirements: A. Letter Of Intent To Participate In The Said Procurement. B. Duly Signed Request For Quotation. Prices Shall Be Quoted In Philippine Pesos. Statement Of Compliance Must Be Accomplished By The Supplier. C. Documentary Requirements Of The Following: 1. Dti Certificate Of Registration 2. Valid Mayor’s Permit 3. Tax Clearance 4. Bir Certification 5. Philgeps Registration 6. Omnibus Sworn Statement (oss) Bidder’s Failure To Submit Such Documents Upon Opening Shall Be Ground For Disqualification. B. Award The Supplier Who Submitted The Lowest Calculated And Responsive Quotation Shall Be Awarded The Purchase Order/contract After Evaluation By The Bac. C. Delivery Of Services 1. Delivery Of Services Shall Be Made On The Schedule Date Upon Receipt Of Purchase Order/contract. 2. Upon Delivery Of The Services, The Supplier Shall Notify The Purchaser And Present The Following Document/s To The Purchaser: A. Original And Copy Of The Supplier’s Statement Of Account. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated Based On The Following Criteria: 1. Completeness Of Submission. 2. Compliance With Technical Specifications; And 3. Price E. Instructions 1. The Supplier Shall Be Responsible For All The Services To Be Rendered And Should Be In Accordance With The Schedule And Specifications Stipulated In The Contract/purchase Order. Failure Of The Supplier To Comply With This Provision Shall Be Grounds For Cancellation Of The Contract/purchase Order Issued To The Supplier. 2. Supplier Shall Pick Up The Purchase Order/contract Issued In Its Favor Within Three (3) Calendar Days From Receipt Of Notice To The Effect. A Telephone Call Or Fax Transmission Shall Constitute An Official Notice To The Supplier. Thereafter, If The Purchases Order Remains Unclaimed, The Purchase Order Shall Be Canceled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Supplier Shall Be Precluded From Proposing Or Submitting Substitute Quotation (s) Or Item (s). 3. A Supplier Who Accepted A Purchase Order/contract But Failed To Deliver The Required Goods/services Within The Time Called For In The Purchase Order/contract Shall Be Disqualified From Participating In Deped Or Any Of Deped Unit’s Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a 9184 And Its Irr-a Against The Supplier. 4. The Supplier Shall Pay All Duties, Excise, And Other Taxes And Revenue Charges. 5. All Transactions Are Subject To Withholding Of Credible Value-added Tax And/or Expanded Value – Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. F. Payment One Hundred Percent (100%) Of The Contract Price Less Government Tax Shall Be Paid To The Supplier After Completion/compliance Of The Services Delivered. Payment Shall Be In The Form Of A Check And Addressed To The Supplier’s Name Firm. After Carefully Reading Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At The Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From The Last Day Of Submission Indicated In The Submission Requirements. We Shall Accept The Corresponding Award On Purchase Order At Any Time Before The Expiration Of This Period