Department Of Education Division Of Palawan Tender

Description Request For Quotation Date: January 20, 2025 Quotation No: 2025-01-006 To All Eligible Suppliers: The Schools Division Of Palawan, Through Its Bids And Awards Committee (bac), Intends To Procure A Procurement Of Venue Including Meals And Snacks (am Snacks, Lunch, Pm Snacks, And Dinner) For The 1st Division Management Committee Meeting For Cy 2025 On February 3 And 5, 2025 Within Puerto Princesa City With An Approved Budget For The Contract Nine Hundred Forty-four Thousand Pesos (php 944,000.00) Through Section 53.9 (negotiated Procurement –small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of The Rfq, And Submit Your Quotation Duly Signed By Your Representative Not Later Than 09:00 Am Of January 27, 2025. At 3rd Floor Bac Office, Deped Building, Sdo Palawan C/o Rafael G. Manalo, Phd, Bac Chairperson, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. For More Information, Please Contact The Bac At (048) 433-6392. The Prospective Supplier Shall Be Responsible For Verifying The Quoted Items. (sgd) Rafael G. Manalo, Phd Assistant Schools Division Superintendent Chairperson, Bids And Awards Committee I. Project: 1st Division Executive Management Committee Conference For Cy 2025 No. Items And Description Qty. Unit Statement Of Compliance (state “comply Or Not Comply” Unit Price Total Price Procurement Of Venue Including Meals And Snacks (am Snacks, Lunch, Pm Snacks, And Dinner) For The 1st Division Management Committee Meeting For Cy 2025 On February 3 And 5, 2025 Within Puerto Princesa City Batch 1, Palawan North-february 3, 2025 (512 Pax) School Heads (elementary, Secondary, And Integrated Schools) 453 Pax Public Schools District Supervisors 19 Pax Division Key Officials 40 Pax Batch 2, Palawan South- February 5, 2025 (432 Pax) School Heads (elementary, Secondary, And Integrated Schools) 377 Pax Public Schools District Supervisors 15 Pax Division Key Officials 40 Pax Description Of Services: 1. Daily Serving Of Lunch And Dinner (soup Or Appetizer, 2 Main Dishes, Side Dishes, Dessert And Beverage) From 12:00 Nn – 1:00 Pm And 6:00 Pm 2. Plated Service Snacks (am And Pm) @ 9:00 Am - 9:30 Am, And 3:00 Pm - 3:30 Pm 3. Free Standby Drinking Water In The Function Hall 4. Pre-planned Menus During The Opening Of Quotation 5. Free Meals And Snacks For Secretariats Good For Three (3) Pax Per Batch 6. One (1) Well-lighted And Ventilated Function Hall With Tables And Seats That Is Comfortable And Can Accommodate The Total Number Of Participants By Batch 7. Sound System For The Function Hall To Be Used On The Whole Duration Of The Activity. Equipment Should Be In Very Good Condition. 8. Three (3) Lcd Projectors 9. Four (4) Units Wireless Microphone. 10. Free Fast And Efficient Wifi Connection. 11. Set Of Tables And Chairs Good For Three (3) Persons Outside The Plenary Hall For The Registration Team, Secretariat And Medical Team During The Duration Of The Conference. 12. Standby Generator Set In Case Of Blackout. 13. Standby Focal Person (hotel Contact Person) 14. Free 6' X 8' Tarpaulin. Xxxxxxxxxxxxxxxxxxxxxxxxxx Approved Budget For The Contract (abc) Php 944,000.00 Delivery Period: Two (2) Days Total: This Is To Submit Our Price Quotations As Included Above, Subject To The Terms And Conditions Of The Rfq. Supplier’s Company Name: Tin: Address: Telephone: Cp No.: E-mail: Supplier’s Authorized Representative Signature Over Printed Name: Date: I. Terms And Conditions A. Submission Of Requirements 1. Sealed Quotations And Other Requirements Below Shall Be Submitted To The Bids And Awards Committee (bac) Secretariat At 3rd Floor, Deped Building, Schools Division Office Of Palawan, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. 2. Interested Supplier Shall Submit The Following Requirements: A. Letter Of Intent To Participate In The Said Procurement. B. Duly Signed Request For Quotation. Prices Shall Be Quoted In Philippine Pesos. Statement Of Compliance Must Be Accomplished By The Supplier. C. Documentary Requirements Of The Following: 1. Dti Certificate Of Registration 2. Valid Mayor’s Permit 3. Tax Clearance 4. Bir Certification 5. Philgeps Registration 6. Notarized Omnibus Sworn Statement Bidder’s Failure To Submit Such Documents Upon Opening Shall Be Ground For Disqualification. B. Award The Supplier Who Submitted The Lowest Calculated And Responsive Quotation Shall Be Awarded The Purchase Order/contract After Evaluation By The Bac. C. Delivery Of Services 1. Delivery Of Services Shall Be Made On The Schedule Date Upon Receipt Of Purchase Order/contract. 2. Upon Delivery Of The Services, The Supplier Shall Notify The Purchaser And Present The Following Document/s To The Purchaser: A. Original And Copy Of The Supplier’s Statement Of Account. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated Based On The Following Criteria: 1. Completeness Of Submission. 2. Compliance With Technical Specifications; And 3. Price E. Instructions 1. The Supplier Shall Be Responsible For All The Services To Be Rendered And Should Be In Accordance With The Schedule And Specifications Stipulated In The Contract/purchase Order. Failure Of The Supplier To Comply With This Provision Shall Be Grounds For Cancellation Of The Contract/purchase Order Issued To The Supplier. 2. Supplier Shall Pick Up The Purchase Order/contract Issued In Its Favor Within Three (3) Calendar Days From Receipt Of Notice To The Effect. A Telephone Call Or Fax Transmission Shall Constitute An Official Notice To The Supplier. Thereafter, If The Purchases Order Remains Unclaimed, The Purchase Order Shall Be Canceled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Supplier Shall Be Precluded From Proposing Or Submitting Substitute Quotation (s) Or Item (s). 3. A Supplier Who Accepted A Purchase Order/contract But Failed To Deliver The Required Goods/services Within The Time Called For In The Purchase Order/contract Shall Be Disqualified From Participating In Deped Or Any Of Deped Unit’s Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a 9184 And Its Irr-a Against The Supplier. 4. The Supplier Shall Pay All Duties, Excise, And Other Taxes And Revenue Charges. 5. All Transactions Are Subject To Withholding Of Credible Value-added Tax And/or Expanded Value – Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. F. Payment One Hundred Percent (100%) Of The Contract Price Less Government Tax Shall Be Paid To The Supplier After Completion/compliance Of The Services Delivered. Payment Shall Be In The Form Of A Check And Addressed To The Supplier’s Name Firm. After Carefully Reading Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At The Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From The Last Day Of Submission Indicated In The Submission Requirements. We Shall Accept The Corresponding Award On Purchase Order At Any Time Before The Expiration Of This Period