Department Of Education Division Of Cebu Province Tender

Description Request For Quotation (under Alternative Mode Of Procurement) Date : January 23, 2025 Quotation No. : 0016-2025 Mode Of Procurement: Negotiated Procurement – Small Value Procurement To All Eligible Suppliers: I. Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of This Rfq. Quotations And The Required Documents Should Be Placed In A Sealed Envelope And To Be Delivered Personally To The Bids And Awards Committee (bac) Chairperson C/o Bac Secretariat At Bac Office, Deped Division Of Cebu Province, Sudlon, Lahug Cebu City By Company’s Authorized Representative Not Later Than January 27, 2025. The Bac Will Not Entertain Proposals Send Through Email Or Other Electronic Means. Quotation That Exceeds The Abc Shall Be Rejected. Please Indicate In The Envelope The Quotation Number, Name Of The Prospective Supplier, Contact Number And Official Address. Prospective Supplier Shall Be Responsible To Verify The Quoted Items With The Bac Secretariat At Tel No. (032) 424-9000 Local 102. Michaelangelo R. Sauro Bac Chairman Pr No. 2025-01-2021 Date: 01/22/2025 Item No. Item Description Quantity Unit Amount Division Orientation-workshop And Policy Review On Basic Education Entrepreneurship Program (beep) And Tle-tvl Curriculum Review 1 Lot Day 0 (january 29, 2025) 10 Pax Day 1 (january 30, 2025) 310 Pax Day 2 (january 31, 2025) 310 Pax Inclusion: "> Food - Buffet Or Managed Type Breakfast, Lunch, Dinner (3 Main Courses, - Fish/seafoods, Chicken, Pork/beef With Vegetables, Soup, Desserts, Fruits) - Free Flowing Brewed Coffee, Milo With At Least Two (2) Hot And Cold-water Dispensers - Am & Pm Snacks (bread, Sandwich, Pasta, Native Delicacies With Fresh/natural Juices/drinks)" "> Room Accomodations - Room Accommodation Good For Single, Double, Triple, Quadruple, Quintuple Accommodation, With Provision Of Toiletries, Complementary Water, Etc. - Room Accommodation For The Pmt Members On Day 0 " "> Conference/ Session Halls/ Space Requirement - Air-conditioned Function/session Hall That Can Accommodate 310 Participants Seated With Tables With No Obstructing Partition Walls, Post At The Center That Will Obstruct The View - Table Set-up And Classroom Seating Arrangement Convenient For Group Activities - One (1) Led Wall For Big Group Presentations - Five (5) Interactive Smart Led Tv/wall (at Most 75 Inches) For Small Group Presentations - Audio/sound System With 4 Microphones (cordless And Wired) - Wifi Connections That Can Accommodate 310 Simultaneous Users - Extension Cords Good For The Capacity Of The Session - 1 Breakout Room - Podium" "> Other Inclusions - A Standby Generating Set In Case Of Electric Power Interruptions - A Standby Technical Staff For The Audio-visual Equipment Operation Which Shall Be Available An Hour Before Everyday Programs/sessions. - Venues/halls/session Rooms, Led Wall, Interactive Smart Tv Rentals Are Included Already In The Abc (941,500.00 Or 1,500.00 Per Participants). No Additional Charges For Electricity For The Use Of Laptops And Gadgets - Provisions For Tarpaulins For Backdrop/welcome Streamers " Abc: P941,500.00 (for Division Orientation-workshop And Policy Review On Basic Education Entrepreneurship Program (beep) And Tle-tvl Curriculum Review) This Is To Submit Our Price Quotations Indicated Above Subject To The Terms And Conditions Of This Rfq. Supplier’s Company Name: Tin: Address: Telephone No.: Fax No.: E-mail: Supplier’s Authorized Representative’s Signature Over Printed Name: Date: Pr No. 2025-01-2021 Dated 01/12/2025 Ii. Terms And Conditions A. Submission Of Requirements 1. Quotation Shall Be Attached With The Following Documents In Order To Determine If The Service Providers Are Technically, Legally And Financially Capable Prior To The Award Of Contract: A. Latest Income Tax Returns B. Phil-geps Registration; And C. Current Mayor’s Permit Issued By The City Or Municipality Where The Principal’s Place Of Business Of The Prospective Bidder Is Located. 2. Quotations Without The Required Documents Will Be Automatically Disqualified. 3. Upon Receipt Of At Least (3) Quotations, The Bac Shall Have The Option To Open The Quotations On Or Before The Submission Deadline. B. Price Validity Price Should Be Valid Thirty (30) Calendar Days After The Deadline Of Submission Of Quotation. C. Award 1. The Provider Who Submitted The Lowest Calculated Responsive Quotation And Who Passed Post Qualification Conducted By The Bac And End-user Shall Be Awarded The Contract. Evaluation And Award Shall Be For The Whole Package. 2. In Case Of Tie Of Two Or More Bidders Whose Bids Are Determined And Declared As The Lowest Calculated And Responsive Bids (lcrb) Having Been Post-qualified, The Method To Be Break The Tie Is “draw Lots” Which Is Non-discretionary And Non-discriminatory. 3. In Case Of Non-appearance Of One Party, It Waives The Right To Participate In The Drawing Of Lots But Not In The Acceptance Of Award If Declared As Winner. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1. Price Quotation; 2. Compliance With Item And Description Requirements; And 3. Completeness Of Documents Submitted. E. Instructions 1. Provider Shall Be Responsible To Provide The Services As Indicated In The Rfq. Failure Of The Provider To Comply With This Provision Shall Be Ground For Cancellation Of The Award Or Purchase Order Issued To The Provider. 2. Provider Who Accepted A Contract But Failed To Deliver As Required Shall Be Disqualified From Participating In Deped Cebu Province Division’s Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanction Prescribed Under R.a. 9184 And Its Revised Irr Against The Supplier. 3. All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Provider. 4. All Transactions Are Subject To Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. F. Liquidated Damages A Penalty Of One-tenth Of One Percent (0.001) Of The Total Value Of The Undelivered Goods/services/equipment Shall Be Charged As Liquidated Damages For Every Day Of Delay. G. Reservation Clause Dep-ed Cebu Province Division Reserves The Right To Reject Any And All Quotation, Not To Award The Purchase Order Or Annul The Bidding Process Without Thereby Incurring Any Liability To The Affected Parties. After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Submit Herein Price Quotation(s) For The Item(s) In This Rfq. The Quotation(s) Shall Be Binding Upon Me/us For Thirty (30) Calendar Days Reckoned From The Last Day Of Submission Indicated In This Rfq. The Corresponding Award Or Purchase Order Shall Be Accepted By Us At Any Time Before Expiration Of This Period. _______________________________________ Bidder’s Authorized Representative Date: ______________