Department Of Education Division Of Camarines Sur Tender

Description Republic Of The Philippines Department Of Education Region V Schools Division Office Of Camarines Sur San Jose, Pili, Camarines Office Of The Procurement – Goods (services) Projects No. 23-11-183 Attention : All Service Provider Subject : 2nd Advertisement Date : December 1, 2023 Notice Is Hereby Given To All Interested Suppliers Of The Deped Division Of Camarines Sur Through The Bids And Awards Committee For The Following Procurement That Will Be Done Through Negotiated Procurement (small Value Procurement). Item No. Description Unit Qty Unit Price Total Abc/cost Food And Venue For The Sgod Year-end Review And Target Setting Activity Food (2 Snacks And 1 Lunch) For 140 Participants X Php 750/day X 1 Day = 105,000.00 Pax 140 750.00 105,000.00 Friday, December 15, 2023 Technical Specifications For Food: I. Menu A.m Snack 4 Pcs Lumpia Shanghai 1 Regular Serving Sotanghon 1 Glass Mango Juice Lunch 1 Regular Serving Fried Chicken 1 Regular Serving Mixed Vegetables 1 Cup Steamed Rice 1 Regular Serving Leche Flan P.m Snack 1 Regular Serving Banana Cake 1 Regular Serving Pancit Guisado 1 Glass Orange Juice Ii. Conditions 1. Foods Must Be Served Hot, 9:30 A.m. For Am Snacks, 12:00 Noon For Lunch And 2 P.m. For Pm Snacks. 2. With Free-flowing Brewed Coffee (separate Container For Creamer And Sugar) Plus 10 Chocolate Drink. 3. Unlimited Clean Mineral Water In Clean Drinking Glasses. Provide Water Dispenser With Hot And Cold Water 4. With Complete, Clean, Disinfected Chinaware, Glassware, And Flatware, Tablecloths And Center Pieces 5. With Food Provision To Participants With Food Restrictions. Forty (40) Meals Substitute To The Menu Stated (non-pork, Chicken Or Seafood Eaters). 6. With 10 Free Meals For Guest/monitor (inclusive Of 2 Snacks And 1 Lunch Per Guest) 7. Observance Of Health Protocols By The Service Provider Including The Crew And Food Attendants In Preparation And Serving Of Foods 8. With Assigned Waiters And Head Waiter During The Event Proper 9. With Color Coded Meal Ticket (at Least 1/8 Of 1 Sheet Sized Colored Paper) Technical Specifications For Venue: I. Availability Of Function Rooms: 1. One (1) Big Air-conditioned Session Hall Properly Disinfected And Ventilated That Can Accommodate 140-145 Participants. Arrangement Of Tables And Chairs Must Strictly Observe Health Protocols And Social And Physical Distancing. 2. Date : December 15, 2023 Ii. Location And Site Condition 1. Within Naga City For The Accessibility Of The The Participants And Geographical Reason 2. With Access To Main Roads And National Highways 3. With Free Parking Space Within The Venue Iii. Neighborhood Data 1. Sanitation And Health Conditions - Proper Waste Management System Such As Regular Garbage Collection And Sanitary Permit From Appropriate Authority. 2. Police And Fire Station - Proximity To Police And Fire Stations 3. Banking And Postals - Proximity To Banks, Postal And Telecommunications Service Provider 4. Restaurants - Proximity To Restaurants Or Food Stores Iv. Venue 1. Structural Conditions: The Foundation Is Made Of Concrete And Structural Steel Materials Or Combination Of Both. 2. Functionality Of Function Room 2.1 Session Room - One (1) Session Hall For The Activity 2.1.1 Arrangement Of Tables And Chairs Must Strictly Observe Social And Physical Distancing. 2.1.2 With 18 Round Tables 8 Chairs Per Table. 2.1.3 With 1 Long Tables And 5 Chairs For The Vips And Guest 2.1.4 With 1 Rectangular Table For Secretariat 2.1.5 Front Stage Must Be Free From Obstruction From The View Of The Participants 2.1.6 One (2) Lcd Projector And Wide Screen, Complete Set Of Sound System, 4 Microphones (if Wireless Provision Of Extra Batteries), Splitter Cable For Additional Projector. 2.1.7 One (1) Podium / Lectern For Each Hall 2.1.8 Hotel I.t. Staff On Stand-by In The Session Hall 2.1.9 Unlimited Access To Internet / Wifi And At Least 100 Mbps. 2.1.10 Free Backdrop, Lay Out Approved By The End-user Care Of The Winning Bidder Indicating The Titile, Date, Venue And Other Salient Information About The Training. 8 X 16 Ft. Size 2.1.11 Four (4) Extension Wires For Stage , Secretariat Area And Hall. 2.2 Light, Ventilation And Air Conditioning - With Uninterrupted Electrical Supply, Fully Air-conditioned Hall 2.3 Space Requirements - 1 Hall Can Accommodate 300 Participants, Observing Iatf Guidelines 3. Room 3.1 - Free One (1) Twin Sharing Air-conditioning Room For The Guests/invited Speakers 3.2 - With Hot And Cold Bath 3.3 - Provision Of Toothpaste, Soap, And Other Hygiene Materials 3.4. With Clean Beddings And Towels. 4. Facilities 4.1 Water Supply And Toilet - With Continuous Water Supply, And Accessible And Clean Comfort Rooms 4.2 Lighting System - With Uninterrupted Electrical Supply 4.3. Elevator - With Elevator Going To The Session Hall (if The Hall Is Not On The Ground Floor) 4.4 Fire Escapes - With Fire Escapes, Structure In Compliance With The Standards Provided By The Building Code Of The Philippines 4.5 Fire Fighting Equipment - With Accessible Emergency Exit And Alarm, With Standby Fire Extinguishers And Automatic Sprinklers 4.6 Internet And Telecommunications - Unlimited Access To Internet / Wifi And At Least 100 Mbps. 5. Other Requirements 5.1 Maintenance - Maintain Cleanliness/disinfection Of Hall, Restrooms, Coffee/tea/creamer/sugar Cover And Dining Area. 5.2 Attractiveness - With Ambiance That Promotes Learning 5.3 Security- With 24-hour Security Service, Front Desk And Housekeeping Services/ Venue Must Be In Naga City For The Accessibility Of The Participants And Geographical Reason 5.4 Parking- With Sufficient Parking Area Total P105,000.00 Source Of Fund: Division Mooe- Gass Fund 2023 Interested Qualified Service Provider May Download The Attached Request For Quotation Form And Send The Online Quotation Using The Attached Form To Sdocamsur.procurement@deped.gov.ph Or You May Call At 054-871-1553 / 054-881-3483 Local : 407 Or 0946-1944-109 For Any Query. Date Of Opening: December 6, 2023 9:00 A.m. Delivery Date: ¬¬¬¬¬¬¬¬7 Cd After Receipt Of The Notice To Proceed The Deped Division Of Camarines Sur Has The Right To Declare/award And Nullify Quotes Of Supplier Considering What Is Advantageous To The Government. Sgd .joy G. Cabrera Bac Chairperson – Goods (services) Projects