Department Of Education Division Of Camarines Sur Tender

Description Republic Of The Philippines Department Of Education Region V Schools Division Office Of Camarines Sur San Jose, Pili, Camarines Office Of The Procurement – General Services Projects No. 24-5-041 Attention : All Service Provider Subject : Advertisement Date : May 14, 2024 Notice Is Hereby Given To All Interested Suppliers Of The Deped Division Of Camarines Sur Through The Bids And Awards Committee For The Following Procurement That Will Be Done Through Negotiated Procurement (small Value Procurement). Item No. Description Unit Qty Unit Price Total Abc/cost Food And Venue For The Conduct Of The Sdo Camarines Sur Continuing Professional Development (cpd) Launching Food ( 2 Snacks And 1 Lunch) For 162 Participants X Php 800.00 = Php 129,600.00 Pax 162 800.00 129,600.00 Technical Specifications For Food: I. Menu May 31, 2024 (162 Participants) Am Snack 1 Regular Serving Lomi Overload 1 Pc Bread Pandesal 1 Glass Of 4 Seasons Juice Lunch 1 Cup Steamed Rice 1 Regular Serving Chicken Fillet 1 Regular Serving Beef With Broccoli 1 Pc Medium Size Fresh Chocolate Cake 1 Glass Of Mineral Water Pm Snack 1 Regular Seving Of Cheesy Cassava Cake 1 Glass Of Fresh Lemon Cucumber Juice 1 Can Of Pineapple Juice Ii. Conditions 1. Meal Coverage (1 A.m. Snacks, 1 Lunch, And 1 P.m. Snacks) For The Participants, Pmt And Trainers. 2. With Unlimited Coffee, Creamer And Sugar In A Coffee Nook 3. With Water Dispenser And Purified Water 4. With Sterilized And Properly Cleaned Utensils 5. With Food Provision To Participants With Food Restrictions. With Substitute Meals To The Menu Stated Below (non-pork, Chicken Or Seafood Eaters) 6.with 5 Free Meals For Guest (monitor) 7.with Assigned Waiters And Head Waiters During The Event Proper Technical Specifications For Venue: I. Availability Of Function Rooms: 1. One (1) Venue With One (1) Air-conditioned Plenary Hall With Round Table Which Can Accommodate 165-170 Pax. Arrangement Of Tables And Chairs Must Strictly Observe Social And Physical Distancing. 2. Date: May 31, 2024 Ii. Location And Site Condition 1. Within Naga City For The Accessibility Of The Participants And Geographical Reason 2. With Access To Main Roads And National Highways 3. With Free Parking Space Within The Venue Iii. Neighborhood Data 1.sanitation And Health Conditions – Proper Waste Management System Such As Regular Garbage Collection And Sanitary Permit From Appropriate Authority. 2. Police And Fire Station – Proximity To Police And Fire Stations 3. Banking And Postal - Proximity To Banks, Postal And Telecommunications Service Provider 4. Restaurants - Proximity To Restaurants Or Food Stores Iv. Venue: 1. Structural Conditions: The Foundation Is Made Of Concrete And Structural Steel Materials Or Combination Of Both. 2. Functionality Of Function Room 2.1- Session Room - One (1) Session Hall For The Activity. 2.1.1 - Arrangement Of Tables And Chairs Per Session Hall Must Strictly Observe Social And Physical Distancing 2.1.2 - With 21 Round Tables And 8 Chairs Per Table In The Activity Hall. 2.1.3 - With One (1) Long Table And 10 Chairs For The Vips. 2.1.4 - With Two (2) Rectangular Table For Secretariat Or Pmt. 2.1.5 - Front Stage Must Be Free From Obstruction From The View Of The Participants 2.1.6 Two (2) Lcd Projectors And Widescreen, Complete Set Of The Sound System, Three (3) Microphones (if Wireless, Provision Of Extra Batteries), Splitter Cable For Additional Projector Per Session Hall. 2.1.7 - One (1) Podium Or Lectern For Each Session Hall. 2.1.8 - Hotel It Staff On Stand-by In The Session Hall 2.1.9 - Unlimited Access To Internet. Wifi And At Least 100 Mbps 2.1.10 - Free Backdrop, Layout Approved By The End-user Care For The Winning Bidder Indicating The Title, Date, Venue And Other Salient Information About The Training. 5x8 Ft. 2.1.11 - Extra Extension Cord That Can Be Used By The Participants 2.2 - Light, Ventilation And Air Conditioning - With Uninterrupted Electrical Supply, Fully Air-conditioned Hall. 2.3 - Space Requirements - One (1) Session Hall That Can Accommodate 100 Participants, Observing Iatf Guidelines 3. Availability Of Function Rooms: 3.1. Free One (1) Fully Air-conditioned Twin Sharing Room For The Guest, Speakers And/or Technical Working Group. With Free Breakfast And Dinner For The Duration Of The Activity. Check-in Time Will Be Day 0 At 2:00pm And Check-out Time Will Be During Day 1 At 12:00nn 3.1.1 - Separate Beds, Not Matrimonial Bed. No Matress On The Floor. 3.2 With Hot And Cold Bath 3.3. Provision Of Toothpaste, Soap, And Other Hygiene Materials. 4. Facilities 4.1 Water Supply And Toilet - With Continuous Water Supply, And Accessible And Clean Comfort Rooms And Continuous Supply Of Toilet Paper. 4.2 Lighting System - With Uninterrupted Electrical Supply 4.3. Elevator - With Functional Elevator If High Storey Building And Standby Wheelchair 4.4 Fire Escapes - With Fire Escapes, Structure In Compliance With The Standards Provided By The Building Code Of The Philippines 4.5 Firefighting Equipment - With Accessible Emergency Exit And Alarm, With Standby Fire Extinguishers And Automatic Sprinklers 4.6 Internet And Telecommunications - Unlimited Access To Internet / Wifi And At Least 100 Mbps. 5. Other Requirements 5.1 Maintenance - Maintained Cleanliness/ Disinfection Of Hall, Restrooms, Sleeping Quarters, Coffee/tea/creamer/sugar Cover And Dining Area. 5.2 Attractiveness - With Ambiance That Promotes Learning 5.3 Security- With 24-hour Security Service, Front Desk And Housekeeping Services. Total P129,600.00 Source Of Fund: Hrtd(psf) And Hrtd 2024 (current Fund) Interested Qualified Service Provider May Download The Attached Request For Quotation Form And Send The Online Quotation Using The Attached Form To Sdocamsur.procurement@deped.gov.ph Or You May Call At 054-871-1553 / 054-881-3483 Local : 407 Or 0946-1944-109 For Any Query. Date Of Opening: May 20, 2024 9:00 A.m. Delivery Date: ¬¬¬¬¬¬¬¬7 Cd After Receipt Of The Notice To Proceed The Deped Division Of Camarines Sur Has The Right To Declare/award And Nullify Quotes Of Supplier Considering What Is Advantageous To The Government. Arvin R. Sese Bac Chairperson – General Services Projects