Department Of Education Division Of Cagayan Tender

Description Request For Quotation (negotiated Procurement) Goods 2024-049 May 23, 2024 _____________________________ _____________________________ _____________________________ Please Quote Your Lowest Price Inclusive Of Vat, Subject To The Terms And Conditions Of This Rfq, And Submit Your Quotation Duly Signed By Your Representative Not Later Than May 27, 2024 To The Bids And Awards Committee Of Department Of Education-schools Division Office Of Cagayan, Regional Government Center, Carig Sur, Tuguegarao City, Cagayan. Opening Of Bids Will Be On May 27, 2024 At 10:00 O’clock In The Morning At The Division Office Conference Hall. Name Of Project : Catering Services With Hall And Accommodation For The Hosting Of 3rd Regional Regular Management Committee (mancom) Meeting, June 18-19, 2024 Abc Amount : Php291,000.00 (130pax ) 4 Meals & 4 Snacks With Accommodation Abc Price Qty Total June 18-19, 2024 Day 1 Am Snack P 120.00/pax ____________ 110 P:___________ Lunch P 300.00/pax ____________ 110 P:___________ Pm Snack P 120.00/pax ____________ 110 P:___________ Dinner P 300.00/pax ____________ 130 P:___________ Accommodation P1,000.00/pax ____________ 110 P:___________ Day 2 Breakfast P 160.000/pax ____________ 130 P:___________ Am Snack P 120.00/pax ____________ 130 P:___________ Lunch P 300.00/pax ____________ 110 P:___________ Pm Snack P 120.00/pax ____________ 110 P:___________ T O T A L P: ______________ Total Amount _____________________________________________________________ (php ______________________) In Words _______________________________ Bidder’s Signature Over Printed Name ** The Deped Division Of Cagayan Reserves The Right To Accept Or Reject Any Bid, And To Annul The Bidding Process And Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders And To Waive Any Informality Therein. Georgann Gabilo-cariaso Asst. Schools Division Superintendent Bac Chairman Date Of Posting: May 23, 2024 Philgeps/deped Requirements A. Session Hall 1. Air-conditioned With Good Lighting And Space Enough To Accommodate The Number Of Expected Participants Following The Physical Distancing Guidelines. 2. Availability Of The Following Audio-visual Equipment With A Standby Assistant. A. Lcd Projector To All Halls A.1. Two In The Main Hall A.2. One In Hall 1 B. A Complete Sound System For All Halls. C. Six Extensions D. Microphones D.1. Main Hall-3 Microphones With Two Mics Stand. D.2 Hall 1-2 Microphones E. Projector Screen E.1. 2 In The Main Hall E.2. 1 In Hall 1 3. Podium/lectern 4. Flag And Flag Stand. 5. Tables And Chairs A. Top Management A.1. Main Hall-1 Set Of Skirted Rectangle Table And 3 Chairs With Center Pieces. B.2. Hall 1-1 Set Of Skirted Rectangle Table And 3 Chairs With Center Pieces. B. Participants B.1. Main Hall-10 Set Of Covered Round Tables And 8 Chairs With Center Pieces. B.2. Hall 1-3 Set Of Covered Round Tables And 8 Chairs With Center Pieces. C. Twg C.1. Main Hall-1 Set Of Covered Rectangle Table And 5 Chairs With Center Pieces. C.2. Hall 1-1 Set Of Covered Rectangle Table And 5 Chairs With Center Pieces. D. Registration/secretariats C.1. Main Hall-1 Set Of Covered Rectangle Table And 3 Chairs With Center Pieces. C.2. Hall 1-1 Set Of Covered Rectangle Table And 2 Chairs With Center Pieces. 6. Reliable Wifi Connection 7. Overflowing Coffee, Tea, Chocolate, Or Water In The Main Hall And Hall 1 B. Guest Room/accommodation (provide The Management Team For Assessment And Approval) 1. Can Accommodate The Whole Participants In One Area, No Sub Hotel For Accommodation. 2. No Extra Bed If Possible (maximum Of One Extra Bed) 3. No Extra Bed (maximum Of One Extra Bed) 4. With Hot And Cold Shower (all Rooms) 5. With Videt (all Rooms) 6. Provision Of Water/coffee/tea And Kettle 7. Clean Pillow Bedsheets And Towel 8. Toiletries (soap, Shampoo, Conditioner, Toothpaste, Toothbrush, And Tissue) D. Food (provide Food Menu Option To Management Team For Assessment And Approval) 1. Two Buffets, With A Stand-by Waiters (breakfast, Lunch, And Dinner), Are Served Per The Arranged Menu (two In Main Hall And 1 In Hall 1) 2. For Lunch And Dinner -three Main Dishes (soup, Rice, Desert And Drinks) 3. Am And Pm Snacks (sandwich Or Pasta With Drinks) 4. Free Flowing Coffee, Tea, Chocolate And Water. E. Other Requirements 1. Existing Accessible To Private And Public Transportation. 2. Reception Service Available 24 Hours. 3. Functional Service For The Operation 4. Basic Registration And Deck Must Proceed In The Place, With Prompt Service. 5. Basic Registration And Check Must Process In The Place, With Prompt Service. 6. Spacious Parking Area 7. Free Use Of All Amenities 8. Sta. Ana, Cagayan