DEPARTMENT OF EDUCATION BAGUIO TEACHERS CAMP Tender

Description The Deped Baguio Teachers Camp Through It's Bids And Awards Committee (bac) Is Now Inviting Interested Suppliers To Quote On The Following Items: 1 84 Pax Venue, Accommodation And Meal Package **note: Please Refer To The Herein Attached Technical Specifications Of The Lease Of Venue Note: Add 6% Tax Technical Specification I. Availability Venue Must Be Available On September 30-october 2,2024* Ii. Location And Site Condition 1 Accessibility: Location Of The Venue Must Be Within The Region I (ilocos Sur)* 2 Parking Space: Provision Of Parking Spaces Within The Venue For Free Of Use Of Eleven (11) Vehicles* Iii. Neighborhood Data: 1 Sanitation And Health Conditions: Conduct Of Disinfection Before, During And After The Activity And Proper Waste Management System Such As Regular Garbage Collection And With Sanitary Permit From Appropriate Authorities* 2 Police And Fire Stations: Proximity To Necessary Stations* 3 Restaurant: Proximity To Nearby Establishment* 4 Banking And Postal: Proximity To Necessary Establishments (i.e. Banks, Hospitals, Postal And Telecommunications Service Providers* Iv. Venue 1 Structural Condition: Must Be Made Of Concrete And Structural Steel Materials Or Combination Or Both* 2 Functionality: * A Conference Hall: One (1) Air-conditioned Conference/function Room With Capacity Of Atleast 90 Pax On September 30-october 2, 2024. Classroom Set-up With Tables And Chairs And One (1) Extra Table For Registration B Room Arrangement-standard Bedroom* B.1. Deluxe Room With 2-4 Pax Capacity For 2 Night-accommodation** B.2. Clean, Good-quality Linens, Blankets, Towels And Toiletries (toothbrush, Toothpaste, Soap And Shampoo) And Etc. Shall Be Provided And/or Shall Be Supplied Upon Request* C Light, Ventilation And Air Conditioning: Must Be Bright Enough For Reading, Adequate Ventilation And Air-conditioned In All Rooms, Including Function/conference Room* D Space Requirements: Outdoor And Indoor Spaces Must Be Sufficient Enough And Safe The Conduct Of The Learning And Wellness Activities/programs* 3 Facilities* 3.a. Water Supply And Toilet: All Rooms Shall Have Its Own Toilet And Bathrooms Equipped With Showers And Basic Fittings With Cold And Hot Running Water On A 24-hour Basis* 3.b. Lighting System:lightings And Fixtures In All Rooms And Bathrooms Shall Be Functional* 3.c. Elevators,if The Facility/venue Is A 3 Or More Storey Building * 3.d. Fire Escapes And Fire Fighting Equipment: Accessible Emergency Exits And Alarms And Standard Fire Extinguishers. Fire Exit Guidelines And House Rules For Guests Should Be Prominently Displayed In Each Bedroom* 3.f. Internet And Telecommunications: With Free Access To Wifi In All Areas Of Venue* 3.g. Audio-visual Equipment: Availability/provision Of Equipment And Materials- ·       Standby Power Supply, In Case Of Power Interruption ·       Lcd Projector And Projector Screen ·       Hdmi ·       Sound System And At Least Two (2) Microphones ·       Extension Cords/electrical Outlets 4 Other Requirements 4.a. Maintenance:provision Of Maintenance And Janitorial Services, If Needed* 4.b. Attractiveness:ambiance Is Conducive For Learning* 4.c. Security:provision Of Adequate Security Service (24/7) * 5 Catering Services*- September 30-october 2, 2024 "meal Requirements: *buffet Breakfast* *am And Pm Snacks* -pasta/noodles/pastries/sandwich -drinks (bottled Or Canned Juice/soda) *lunch Buffet* *dinner Buffet*" " **free Flowing Coffee During The 3 Days Activity* **free Water Dispenser With Water*" 6 Actual Photo Of The Venue/facility/conference Room And Client Satisfactory Rating: Attach/submit Actual Pictures Of Accommodation Rooms, Function/conference Room, Dining Areas Subject Of The Offered Quotations And Client Satisfactory Rating. **********nothing Follows*********** Instructions: 1 Accomplish This Rfq Correctly And Accurately. 2 Do Not Alter The Contents Of This Form In Any Way. 3 Technical Specifications Are Mandatory. 4 Failure To Follow These Instructions Will Disqualify Your Entire Quotation. Terms And Conditions 1. Bidder Shall Provide Correct And Accurate Information Required In This Form. Bidding Procedures Will Be Conducted In Accordance With The Provisions Of The Implementing Rules And Regulations (irr) Of The Republic Act 9184 And The Deped Customized Agency Procurement Manual (cam). 2. Price Quotation/s Must Be Valid For A Period Of Forty-five (45) Calendar Days From The Date Of Submission. 3. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 4. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 5. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initiated By You Or Any Of Your Duly Authorized Representative/s. 6. It Is The Intent Of The Purchaser To Evaluate The Bid/quotation On: [ ] Lot Basis, Hence Only Complete Bids Are Accepted, No Partial Bids Allowed. Award Shall Be Made To The Bid/ Quotation Or Combination Of Quotations Resulting In The Total Lowest Calculated And Responsive Bid/quotation (for Good And Infrastructure) Or, The Highest Rated Offer (for Consulting Services) Which Complies With The Technical Specifications And Other Terms And Conditions Stated In The Contract / Po. Or [ ] Per Item Basis Where Each Item To Be Evaluated And Awarded Separately Under Separate Contracts; Or, Several Items Grouped Together To Form One Complete Lot To Be Awarded To A Single Bidder To Form A Singular Complete Contract; Or, Similar Items To Be Grouped Into Several Lots, And Evaluated And Awarded As Separate Contracts. 7. The Item/s Shall Be Delivered Within The Terms Specified In The Approved Purchase Order (po)/ Notice To Proceed (ntp). Payment Shall Be Made Immediately Upon Receipt Of The Goods (complete) And Or Completion Of Service/s (as Specified In The Terms And Conditions In The Contract/po)/ Demand For Payment And Submission Of The Required Supporting Documents If Any. 8. Representatives From The Property And Supply Section, Commission On Audit (coa), And Accounting Section Shall Have The Right To Inspect And / Or Test The Goods To Confirm Its Compliance To The Technical Specifications. 9. Liquidated Damages Equivalent To One Tenth Of One Percent (0.001%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Baguio Teachers Camp Shall Rescind The Contract / Po Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 10.the Btc-bac Reserves The Right To Accept Or Reject Any And All Bid/s, To Annul The Bid Opening Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder/s. 11. Quotations, Including Documentary Requirements, Received After The Deadline Shall Not Be Accepted. Please Quote Your Best Offer For The Item Described Herein Addressed To: "ma. Susan T. Bustarde Administrative Officer V Chairperson, Btc Bids And Awards Committee (btc-bac) Telephone No.: (074) 442-7148" Submit Your Sealed Bids/quotation Duly Signed By You Or Your Duly Authorized Representative And Copies Of The Required Documentary Requirements Not Later Than 10:00am On September 10, 2024 Quotations May Be Submitted Through Fax Or Electronic Mail With The Following Documents At Teacherscampbac@gmail.com Or At: Bac Secretariat Property And Supply Unit Administrative Section Deped Baguio Teachers Camp Leonard Wood Road, Baguio City Tel/fax #: 074-442-7148 Eligibility Requirements: 1. Business Permit, 2. Dti Registration, 3. Bir Tax Clearance, 4. Philgeps Certificate Of Registration, And 5. Notarized Omnibus Sworn Statement.